Assistant Property Manager

pavago is looking for an Assistant Property Manager to help oversee a varied property portfolio. This is a remote role open to candidates based anywhere in South Africa. Role overview This position focuses on supporting daily property operations and maintaining positive tenant relationships. The Assistant Property Manager works closely with the team to keep …

Property AdministratorAre you a meticulous and detail-oriented administrator with a background in UK property management? Join a prestigious UK-based property firm and contribute to their operations from the comfort of your home in South Africa. As a Property Administrator, you will play a crucial role in the daily operations of property management—addressing tenant inquiries, coordinating maintenance tasks, and ensuring all documentation remains current. If you possess a comprehensive understanding of the UK property market and are passionate about delivering exceptional service, this opportunity allows you to advance your career while being part of a dynamic remote team.Key Responsibilities:Act as the primary contact for tenant inquiries, escalating issues when necessary.Collaborate with landlords, contractors, and letting agents to manage property maintenance and repairs.Oversee tenancy documentation, including lease agreements, renewals, and notices.Ensure adherence to UK property regulations (e.g., gas safety certificates, EPCs, deposits).Maintain and update property management systems and databases.Assist with the lettings and renewals process by preparing requisite paperwork.Support rent collection efforts and monitor arrears reporting.Create regular reports on property performance and maintenance concerns.

Job OverviewWe are seeking a highly organized and proactive Property Maintenance Coordinator to oversee maintenance operations for a diverse portfolio that includes Temporary, Permanent, and Supported Accommodation. In this pivotal role, you will ensure that all properties comply with relevant housing regulations, coordinate both reactive and planned maintenance, and maintain open lines of communication with contractors, tenants, and stakeholders.This position is perfect for a detail-oriented individual who excels in a remote work environment and possesses a background in property management, maintenance coordination, or facilities administration.Key ResponsibilitiesMaintenance & ComplianceManage maintenance and compliance activities across various properties.Handle HMO licensing, Temporary Exemption Notices, and ensure legal and safety standards are met.Maintain a centralized compliance register and schedule necessary inspections, servicing, and remedial works.Collaborate with property owners, service providers, and internal teams to execute compliance-related tasks.Job Management & ReportingLog, allocate, and track maintenance requests, ensuring progress is monitored until completion.Record all maintenance tasks accurately within internal systems.Identify and implement improvements to reporting and quality control processes within the Maintenance Department.Establish and monitor KPIs to assess team performance and service delivery.Finance & CoordinationManage invoicing for maintenance work and oversee rent deductions where applicable.Coordinate access to properties for contractors and inform tenants of upcoming works.Keep detailed records of completed works, invoiced amounts, and contractor communications.

Position OverviewJoin a dynamic UK estate agency as a Property Sales Manager, where your expertise in the UK residential market will play a crucial role in driving property transactions to successful completion. This fully remote position, based in South Africa, will require you to manage the sales progression process from offer acceptance through to exchange and completion.You will serve as the primary point of contact among buyers, sellers, solicitors, and agents, adeptly resolving challenges, managing timelines, and ensuring a seamless experience for all parties involved. This is a fantastic opportunity to make a significant impact in a fast-paced, results-oriented environment.

WeconnectU is a premier software-as-a-service (SaaS) provider specializing in the property management sector. We are currently seeking a talented Business Development Manager to spearhead our sales efforts and enhance our presence in Johannesburg, Gauteng.This position focuses on engaging with Property Managers and Homeowners Associations (HOAs), offering an exciting opportunity for a proactive sales professional with a background in property management and software solutions.Your role will involve identifying new business opportunities, nurturing client relationships, and successfully closing deals to aid property managers in optimizing their operations with our cutting-edge software.Key ResponsibilitiesIdentify and pursue new business opportunities within the property management industry.Establish and maintain strong relationships with both prospective and existing clients.Conduct product demonstrations and presentations to highlight the advantages of WeconnectU's solutions.Formulate and implement sales strategies to achieve and surpass sales targets.Manage negotiations and finalize contracts with clients.Collaborate with the marketing and sales teams to execute targeted campaigns.Provide ongoing client support to ensure satisfaction and retention.Stay informed about industry trends and competitive landscape to enhance sales strategies.

Join our dynamic team at virtuhire as a Senior Operations Manager specializing in the property and surveying industry. In this pivotal role, you will oversee operational strategies, enhance service delivery, and lead a team dedicated to excellence. Your ability to streamline processes and implement innovative solutions will be crucial in driving our growth and maintaining our competitive edge.

Project Manager - Property TransformationsLocation: Cape Town.Type: Full-time, permanent hybrid role.Salary: Competitive salary based on experience.Job OverviewJoin our rapidly expanding client, an innovative leader in the PropTech sector, as a Project Manager. In this pivotal role, you will spearhead the execution of transformative residential projects throughout the UK.This position offers a significant opportunity for ownership within a dynamic transformation team. You will be responsible for the comprehensive delivery of multiple renovation initiatives, ensuring projects are completed within deadlines, budgets, and to an exceptional quality standard.Typical projects include swift residential renovations, focusing on kitchens, bathrooms, redecoration, flooring, layout alterations, and furniture installations. You will serve as the operational hub for active projects, converting design concepts into tangible results by managing contractors, materials, budgets, and timelines across an expanding property portfolio.Key ResponsibilitiesProject Delivery & Programme OwnershipOversee the entire lifecycle of property transformation projects from design handover to final delivery.Clarify design briefs and scopes, addressing any uncertainties early in the process.Create and manage detailed project timelines, milestones, and interdependencies.Maintain a comprehensive overview of the transformation program, including contractor availability and risk management.Administer the transformation calendar to ensure properties are market-ready on time.Contractor & Site ManagementIdentify and allocate contractors based on their expertise, availability, and past performance.Foster strong relationships with contractors and suppliers.Monitor and track daily on-site progress remotely.Conduct quality assurance checks through milestone reviews and remote inspections.Proactively identify potential capacity issues and recommend the onboarding of new contractors.Materials, Budget & Financial CoordinationCoordinate the procurement of materials according to design requirements and project timelines.Collaborate closely with the finance team to ensure budget adherence and cash flow management.Monitor contractor progress and manage staged payments effectively.Handle mid-project variations, evaluating their impact on time, cost, and scope.Stakeholder & Cross-Functional CollaborationAct as the main point of contact for vendors throughout project lifecycles.Provide regular updates including progress reports and site photographs.Work collaboratively with designers, inventory teams, client success, and operational hubs.Ensure compliance documentation and property access are maintained at all times.

Position Title: Executive AssistantLocation: South Africa (Fully Remote)Type: ContractorWorking Hours: Monday to Friday from 8 am to 5 pm (UK time)Salary: R20,000 - R25,000 per month, based on experienceWe are in search of an exceptionally organized, proactive, and capable Executive Assistant to bolster a rapidly expanding portfolio of businesses within the property and finance sectors. This dynamic role offers the opportunity to work directly with the founder across various brands, events, content creation initiatives, and daily operational tasks.This position is tailored for individuals eager to transcend traditional executive assistant roles and evolve alongside a fast-paced, scaling company. The successful candidate will introduce structure, efficiency, and a sense of calm to a bustling environment, playing an integral part in ensuring seamless operations.Key Businesses: A specialized mortgage brokerage catering to property investors and developers. Comprehensive residential mortgage and protection solutions. An educational platform dedicated to training mortgage brokers. A premium community and events platform focused on women in property and finance. A networking and events brand centered on high-caliber international gatherings. A personal brand platform for sharing business insights, content creation, and partnerships. Overseeing multiple inboxes (10+), composing emails, and prioritizing urgent communications. Providing diary and personal support, including scheduling meetings, events, and travel arrangements. Planning and coordinating events across diverse brands. Handling operations and administration: onboarding clients/members/partners, enhancing systems. Managing finances and payments: monitoring invoices, expenses, and basic bookkeeping. Optional content and brand support: scheduling social media posts, planning content, and engaging with the community. Supporting presentations and projects: crafting presentations, business documents, and aiding in launches and marketing campaigns.

Are you a detail-oriented individual with a passion for organization and project management? Join assist-world as a Project Management Virtual Assistant, where you will play a crucial role in ensuring our projects run smoothly and efficiently. In this role, you will be responsible for coordinating tasks, managing schedules, and supporting our team in various administrative functions. This is a fantastic opportunity for those looking to enhance their career in project management while working remotely.

Join our dynamic team at assist-world as a Project Management & Administrative Assistant, focusing on light bookkeeping tasks. In this role, you will support project management activities while also contributing to the financial aspects of our operations. Your organizational skills and proactive approach will help streamline processes and enhance productivity.Key Responsibilities:Assist in project planning and execution, ensuring all milestones are met.Maintain project documentation and track progress.Handle light bookkeeping tasks including invoicing and expense tracking.Coordinate meetings and manage schedules for project teams.Support the team with administrative tasks as needed.

Company OverviewJoin arvo, a forward-thinking leader in the residential property and renovation sector, where we specialize in delivering rapid, high-impact transformation projects that enhance property value, increase marketability, and ensure rental readiness. Our innovative approach combines structured operations, design-oriented execution, and technology-driven workflows, enabling efficient scaling across diverse locations.As we experience a robust growth phase, bolstered by substantial funding, we are expanding our operations team to support our exciting scale-up journey.Working Arrangement• Fully remote role with a focus on collaboration across time zones• Direct reporting to UK-based leadership• Occasional weekend operational coordination requiredRole OverviewWe are seeking a dedicated Property Manager to oversee the transformation function from a remote base in Cape Town, reporting directly to our Head of Department located in the UK. You will be responsible for the comprehensive delivery of residential renovation projects, typically characterized by swift, four-week turnaround times, ensuring timely completion within budget constraints and maintaining high-quality standards.Your role will involve managing hands-on residential upgrades, including kitchen and bathroom renovations, redecoration, flooring adjustments, layout modifications, and furniture installations. You will serve as the operational hub for multiple concurrent projects, coordinating contractors, managing materials, overseeing timelines, ensuring quality control, and facilitating stakeholder communication.All projects are primarily based in the UK, while your role remains fully remote.Key Responsibilities• Full lifecycle project management• Coordination and oversight of contractors on-site• Management of materials, finances, and budget• Communication with stakeholders and vendors• Collaboration across various functional teams• Enhancement of systems and operational processesRequirements• Minimum of 3 years of project management experience• Background in residential renovation or construction• Bachelor’s degree or equivalent qualification• Exceptional organizational and leadership abilities• Proficiency in project management systems• Fluent communication skills in English

OverviewA dynamic and rapidly growing real estate development organization operating throughout the Pacific Northwest is in search of adedicated Project Manager to lead and harmonize various development initiatives. The ideal candidate will possess extensive project management experience in real estate, property development, or construction sectors and should be adept at independently handling tasks, monitoring timelines, and ensuring seamless project advancements.This is a full-time position emphasizing organization, communication, and proactive engagement, supporting an expanding array of development projects.Key ResponsibilitiesProject Coordination● Oversee and manage multiple real estate and construction-related projects.● Ensure timely maintenance of project timelines, milestones, and deliverables.● Collaborate with internal team members and external partners.● Track project progress and ensure adherence to deadlines.Project Tracking & Documentation● Regularly update and manage Smartsheet project trackers across various developments.● Organize project documentation and maintain clear communications related to projects.● Monitor project updates, tasks, deliverables, and dependencies.● Ensure all shared project documentation is systematically organized and easily accessible.Reporting & Communication● Draft project summaries and digests that include: - Changes made - Upcoming deadlines - Possible risks or issues● Engage in project discussions and provide status updates as necessary.● Clearly communicate project schedules, timelines, and updates to the team.Process & Efficiency● Utilize AI tools and software to condense documents and enhance workflows.● Contribute to the enhancement of project management processes and systems.Administrative Support● Conduct data entry and document organization.● Systematize shared project files and folders for efficient retrieval.● Provide assistance with email organization and project folder management as needed.● Address ad-hoc administrative tasks to facilitate project operations.Required Skills & ExperienceExperience● 3–5 years of project management experience● Background in real estate, property development, or construction projects is preferred● Proven experience managing multiple projects concurrentlyTechnical Skills● Proficiency in project management software such as: - Smartsheet - Microsoft Project or similar tools● Comfortable using various software to enhance productivity.

Join assist-world as a Digital Assistant (Virtual Assistant) specializing in Sales Support. In this role, you will be instrumental in enhancing our sales operations, providing essential support to our sales team, and ensuring the smooth execution of administrative tasks. Your contributions will help drive our business forward and improve our customer engagement.Key responsibilities include managing schedules, organizing client communications, and assisting with sales documentation and reporting. You will leverage your organizational skills to streamline processes and improve efficiency.

Role Overview assist-world is hiring an Influencer Marketing Manager based in South Africa. This position focuses on driving sales growth and overseeing account management through influencer partnerships. The manager will play a central role in expanding brand visibility and engagement by working closely with influencers and clients. What You Will Do Identify and evaluate potential influencers for brand campaigns Develop and execute influencer marketing strategies aimed at sales objectives Build and maintain strong, long-term relationships with influencers and clients Collaborate with internal teams to ensure campaigns align with brand goals Track campaign performance and adjust approaches as needed About assist-world assist-world connects brands with influencers to boost visibility and engagement through tailored marketing campaigns.

About the RoleWe are seeking an exceptionally organized, proactive, and detail-oriented Executive Assistant to support a dynamic consulting firm specializing in marketing strategy, events, and client delivery. This position transcends a traditional EA role; you will serve as a true right-hand partner, effectively managing workflows, coordinating projects, and instilling structure within our rapidly growing business. This role holds significant potential for advancement into a more senior operational or strategic position in the future.Key ResponsibilitiesExecutive & Administrative Support● Manage inbox, calendar, and daily scheduling● Maintain CRM and databases with utmost accuracy and consistency● Perform general administrative tasks and coordinationProject & Operations Management● Facilitate project delivery using tools such as monday.com● Monitor tasks, timelines, and deliverables across various projects● Assist in structuring and organizing workflows and processesClient & Communication Support● Aid in client communications (primarily via email, occasional calls)● Attend client meetings as necessary to provide support

About the RoleWe are looking for a dependable and detail-oriented Administrative Assistant to join our dynamic team at a company specializing in premium architectural materials, such as flooring and structural components.In this diverse role, you will thrive if you enjoy organizing, supporting operational tasks, and working in the architecture or interior design sector. Your contributions will be vital in ensuring daily operations run seamlessly while facilitating effective internal processes and client communications.Key Responsibilities● Provide comprehensive administrative support throughout the organization● Manage and respond to emails with professionalism and efficiency● Assist with data entry, document management, and organizational tasks● Utilize spreadsheets (Excel) to maintain precise records● Support customer relationship management (CRM) efforts (e.g., HubSpot)● Organize and manage files using cloud storage solutions like Dropbox● Assist with administrative tasks related to projects as required

LekkeSlaap is at the forefront of accommodation booking in South Africa, celebrated for its intuitive platform, outstanding customer service, and a wide array of local lodging options. As a proud subsidiary of Tripco, a leading travel technology firm headquartered in Cape Town, LekkeSlaap is dedicated to innovation, unparalleled customer support, and reshaping the standards of travel technology.We are in search of an enthusiastic Property Onboarding Consultant to enhance our committed team. In this pivotal role, you will be instrumental in welcoming new hosts to our platform, ensuring a smooth and effective onboarding journey. This fast-paced, target-oriented position requires you to guide hosts through the setup process, offer expert advice on optimizing their listings, and provide them with the essential tools to achieve maximum success. Your responsibilities will include proactive communication, problem-solving, and relationship building, ensuring that hosts feel confident and supported from day one.If you are detail-oriented, possess outstanding communication skills, and are passionate about helping new clients navigate the property landscape, we would love to hear from you!

Position: Property AdministratorJob Type: Full-Time, RemoteWorking Hours: U.S. hours (9 AM - 5 PM EST)Key ResponsibilitiesOversee the entire tenant onboarding process, ensuring all necessary documentation is collected, complete, and accurate.Draft, review, and finalize lease agreements and related documents in accordance with company standards.Enter and maintain tenant information across internal systems and platforms with precision.Ensure documentation adheres to internal policies and legal regulations.Collaborate with internal teams, property managers, and tenants to facilitate a seamless onboarding experience.Monitor onboarding progress and follow up on outstanding documents or approvals.Organize digital records and implement effective document management practices.Identify and address discrepancies or missing information promptly.Maintain professional communication with tenants and stakeholders throughout the onboarding journey.Assist in process enhancements to improve efficiency and accuracy within onboarding workflows.

Join our team at assist-world as a Virtual Assistant, where your organizational skills and attention to detail will be pivotal in providing top-notch administrative and operational support. The successful candidate will demonstrate an exceptional ability to follow instructions, manage a diverse range of tasks—both one-time and recurring—and maintain consistent and clear communication. As a key member of our growing team, you will play a crucial role in enhancing our operational efficiency and supporting our ongoing projects.Key Responsibilities:Administrative Support:Handle a variety of administrative tasks as assigned, ensuring timely execution.Manage calendars, schedule appointments, and coordinate meetings effectively.Assist with document formatting, data entry, and conduct basic research.Organizational Systems:Develop, maintain, and refine organizational systems using Notion and Google Drive.Oversee shared documents and dashboards to guarantee information accuracy and updates.Monitor and follow up on outstanding tasks across various departments.Project Support:Work closely with team members to track tasks and provide status updates.Ensure all delegated items are completed and action items are addressed.Create summaries or briefings as necessary prior to meetings.

About the CompanyJoin a dynamic and rapidly growing global dessert brand that boasts:● Over 360 locations across the United States● 10 locations in the United Kingdom● 10 locations in Canada● Exciting plans for international expansionAs our executive team expands, we are on the lookout for a highly organized and experiencedExecutive Assistant to provide dedicated support to our Head of Legal, along with additionalexpense-reporting assistance for up to three executives.This role requires a high degree of professionalism, discretion, and the ability to thrive in a fast-paced,corporate environment.Role OverviewThe Executive Assistant will deliver comprehensive administrative support to the Head of Legal,while also managing shared expense responsibilities across the executive team.This role focuses on:● Efficient calendar management● Accurate expense reporting● Seamless travel coordination● Executive-level administrative supportThe ideal candidate is structured, proactive, and adept at navigating establishedcorporate systems and processes.Key ResponsibilitiesExecutive Calendar Management● Oversee and maintain a complex executive calendar● Schedule, reschedule, and coordinate both internal and external meetings● Prioritize requests and safeguard executive time● Collaborate with stakeholders for efficient scheduling● Monitor and manage scheduling-related inboxesExpense Reporting & Administration● Handle monthly expense reporting via SAP Concur● Collect, organize, and upload receipts● Ensure timely and accurate submission of expense reports● Provide expense support for up to three executivesTravel Coordination● Book and coordinate executive travel (primarily train travel)● Manage itineraries and adapt to scheduling changes● Facilitate smooth travel logistics and necessary documentationExecutive & Administrative Support● Deliver administrative support for the Head of Legal● Assist in meeting preparation and documentation● Aid in deck creation and presentation formatting (PowerPoint)● Support various tasks within Microsoft Office● Maintain organized documentation and digital filesMust-Have Qualifications● 3–5+ years of experience as an Executive Assistant supporting senior leadership● Proven expertise in calendar management for executives● Experience in handling executive expense reporting● Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)● Strong organizational skills and attention to detail