Bid Coordinator - Remote

Join our team as a Bid Coordinator, where you will be an essential asset in the pre-construction and estimating phases, facilitating successful project bids through proactive subcontractor engagement, clear communication, and effective bid management. Collaborating closely with Pre-Construction Managers, estimators, and project teams, you'll ensure that subc…

Join our dynamic team at CrewBloom as a Bids & Proposals Specialist! We are looking for an exceptionally organized and meticulous professional to enhance our executive operations by overseeing the complete cycle of proposal and bid preparation. The perfect candidate will possess a robust background in content creation, project coordination, and executive support, demonstrating the ability to produce persuasive documents, manage deadlines effectively, and facilitate smooth workflows across various departments.This position is ideal for someone who excels in a fast-paced, international setting and can harmonize administrative accuracy with creative writing and digital communication skills, including basic social media planning and management.Core CompetenciesOutstanding written and verbal communication skills, with a strong emphasis on business writing.Demonstrated experience in crafting bids and proposals, including editing, formatting, and submitting polished documents.Exceptional organizational and project management skills, capable of juggling multiple priorities and stakeholders.High level of attention to detail, complemented by both analytical and creative thinking.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Familiarity with CRM tools, project management systems, and collaboration software (e.g., Teams, Asana).Understanding of social media management and content scheduling tools (e.g., Buffer, Hootsuite).Discretion, professionalism, and a strong ability to manage sensitive information with integrity.A proactive, self-motivated, and adaptable mindset in a fully remote work environment.Job ResponsibilitiesBids, Proposals & Content WritingConduct research, draft, and prepare grant proposals, bids, and responses to RFPs.Edit and enhance written submissions to ensure clarity, alignment with brand voice, and adherence to requirements.Collaborate with executives and subject matter experts to gather insights and create engaging narratives.Maintain a library of proposal templates, case studies, and reference materials for future use.Create and write content for internal and external communications (reports, presentations, newsletters, etc.).Social Media Planning & CommunicationsAssist in the development, scheduling, and publication of social media content that aligns with organizational objectives.Coordinate with leadership for content approvals, ensuring posts meet professional and brand standards.Monitor engagement metrics and propose enhancements for improved reach and messaging consistency.Project CoordinationSupport project timelines, deliverables, and stakeholder communications.Organize and monitor progress across multiple projects to ensure timely completion.

Job Description: Bidding Writer SpecialistPosition Overview: We are seeking a skilled Bidding Writer Specialist who will play a pivotal role in identifying promising contract opportunities within the US government sector. The ideal candidate will excel in crafting compelling bid proposals while ensuring all submissions meet the highest standards of quality. This position demands exceptional attention to detail, outstanding writing capabilities, and a thorough understanding of US government procurement processes, particularly in the domains of apartment rentals and pest control services.Key Responsibilities: Conduct thorough research to identify US government contract opportunities relevant to apartment rentals, pest control, and related services. Compose detailed and persuasive bid proposals that align seamlessly with US government solicitation requirements. Collaborate effectively with internal teams and subject matter experts to collect essential information for bid preparation. Review and scrutinize bid documents, including requests for proposals (RFPs), requests for quotations (RFQs), and invitations to bid (ITBs). Ensure compliance with all US government regulations, guidelines, and deadlines for bid submissions. Maintain a comprehensive database tracking past bid submissions, outcomes, and areas for improvement. Conduct market analysis to stay updated on industry trends and competitor strategies. Prepare and present progress reports on bid opportunities to senior management and stakeholders. Follow up on submitted bids and liaise with US government agencies as necessary. Provide mentorship and training to junior team members in bid writing and preparation.

Join AECOM as a Bids and Proposals Specialist in the Marketing division, where you will play a pivotal role in crafting compelling proposals that showcase our capabilities and win new business. Your expertise will be essential in collaborating with various teams to develop strategies that align with our clients' needs and expectations.

Job DescriptionJoin our team as a Bidding Expert, where you'll take charge of leading and managing the bidding process for U.S. government contracts, focusing on service apartment rentals and pest control services. This pivotal role demands a thorough understanding of government procurement processes and regulations, alongside strong analytical and strategic skills to effectively secure contracts. The successful candidate will be instrumental in expanding our government contract portfolio.Key Responsibilities: Review and analyze government solicitations (RFPs, RFQs, ITBs) to pinpoint opportunities that align with the company’s offerings in service apartment rentals or pest control services. Prepare, assess, and submit competitive bids and proposals, ensuring adherence to Federal Acquisition Regulations (FAR) and other pertinent U.S. government procurement requirements. Conduct comprehensive cost estimation, pricing analysis, and risk assessment to formulate effective bidding strategies. Collaborate with internal teams, including operations, finance, and legal, to gather insights and create accurate, compelling proposals. Engage with government agencies and contracting officers to clarify requirements and enhance business relationships. Monitor bid status, perform post-bid evaluations, and apply lessons learned to optimize future outcomes. Maintain an up-to-date knowledge of government contracting platforms (e.g., SAM.gov) and industry regulations. Observe competitors and market trends in service apartment rentals or pest control services to boost bidding success. Qualifications Required: Bachelor’s degree in Business Administration, Marketing, Supply Chain, or a related discipline. Demonstrated experience in bidding for U.S. government contracts, particularly in service apartment rentals or pest control. In-depth knowledge of Federal Acquisition Regulations (FAR) and government procurement processes. Proficiency in preparing and submitting compliant bids, including experience with pricing models and cost estimation. Familiarity with bid management software and tools such as MS Office Suite (Excel, Word, PowerPoint). Outstanding analytical, negotiation, and communication capabilities. Preferred Qualifications: Prior experience collaborating with federal agencies or utilizing government contract platforms (e.g., SAM.gov). Expertise in specific industry requirements for service apartment rentals (e.g., lease agreements) or pest control (e.g., licensing and safety standards). Certifications like Certified Federal Contracts Manager (CFCM) or Project Management Professional (PMP). Proven track record of securing large-scale government contracts.

As a Project Control Specialist focused on Bids and Proposals, you will play a crucial role in the preparation and management of project bids, ensuring alignment with our strategic objectives. Your analytical skills will contribute to the overall success of our projects by providing detailed cost estimates, schedules, and resource allocation plans. You will collaborate closely with project managers and stakeholders to deliver high-quality proposals that meet client expectations.

Join AECOM as a Bid Graphic Design Specialist in Taguig, where you will play a pivotal role in shaping the visual presentation of bids. This dynamic position requires a creative mind that can effectively communicate ideas through design, ensuring our proposals stand out in a competitive landscape.

Join our dynamic team at Crewbloom as a Sales & Operations Coordinator! We're looking for an exceptionally organized and detail-oriented individual to assist in the growth of our client's wholesale and direct business. This pivotal role involves ensuring flawless order processing, efficient logistics management, and providing robust support to the sales team.The perfect candidate will excel in a fast-paced environment, enjoy cross-functional collaboration, and take pride in delivering accurate and timely results.Key ResponsibilitiesOrder ManagementEfficiently process and synchronize orders using WooCommerce and QuickBooks.Verify order details to confirm correct pricing and fulfillment terms.Collaborate with logistics and warehouse teams to ensure accurate and timely shipments.Oversee order logistics, addressing issues promptly and keeping customers informed.Logistics CoordinationSchedule LTL freight for outbound customer pickups and internal transfers.Coordinate delivery timelines across various carriers, warehouses, and external clients.Monitor shipment accuracy, resolving logistical challenges including damage claims and delivery delays.Sales SupportAssist in sales operations through effective account management, order tracking, and price list updates.Facilitate special requests and pricing approvals across departments to ensure timely processing.Maintain and organize customer files for accessibility and accuracy.Reporting & Data ManagementCreate and distribute inventory reports to align sales and operations.Manage sales reporting, including automated weekly updates and tailored ad-hoc requests.Track inventory movements to proactively identify stock-outs or fulfillment challenges.

To enhance engagement, keep updated, and receive valuable consultation tips, we invite you to follow our founder on Instagram: @marketingbybahaa. (https://www.instagram.com/marketingbybahaa?igsh=Y2Rnbjk3d3dnZXk=)Global Pacific Support is excited to collaborate with our client in recruiting a Communications Coordinator. This pivotal role will act as the primary conduit for internal communications, ensuring that employees remain informed of crucial updates, scheduling requirements, and organizational changes.If you possess a knack for effective communication, excel in a fast-paced environment, and take pleasure in structuring daily operations, this position presents a fantastic opportunity for professional growth.Position SummaryThe Communications Coordinator will oversee company-wide announcements, manage time-off requests, and support the HR/Operations team in implementing policies. This role calls for exemplary communication abilities, meticulous attention to detail, and the capacity to balance employee needs with organizational priorities.Key Responsibilities Compose and disseminate clear, engaging internal communications (announcements, policy updates, scheduling reminders, etc.). Coordinate and monitor employee time-off requests, ensuring compliance with policies and sufficient coverage. Communicate and uphold scheduling protocols such as blackout dates or no-time-off periods. Collaborate with HR and Operations teams to guarantee timely and consistent communication regarding changes and updates. Act as the first point of contact for employees with inquiries related to internal announcements or scheduling. Assist with special HR and People Ops projects as necessary.

About the RoleJoin our dynamic team at remote-raven as a Maintenance Coordinator. In this pivotal role, you will provide essential support to our property management teams across various portfolios, known as “Pods.” Each Pod comprises a Property Manager (PM) and an Assistant Property Manager (APM), and your expertise will be critical in ensuring the seamless flow of operations.The ideal candidate will have a strong background in maintenance coordination and troubleshooting, adeptly managing a high volume of maintenance requests while maintaining professional communication with vendors, tenants, and property owners. While we will equip you with training on our internal processes and systems, we expect you to apply your maintenance coordination skills from day one.Key ResponsibilitiesMaintenance Coordination: Efficiently triage incoming maintenance requests, troubleshoot issues, and assign appropriate vendors.Phone Support: Manage the maintenance hotline, addressing calls and inquiries from owners, residents, and vendors.Work Order Management: Create, update, and follow up on work orders to guarantee timely resolutions.Vendor Coordination: Liaise with vendors for scheduling, updates, and problem-solving; ensure all work orders are completed and properly documented.Research & Troubleshooting: Assist PMs and APMs by investigating maintenance issues, sourcing vendor solutions, and recommending next steps.Documentation: Maintain precise records of communications, work orders, and maintenance activities within the system.Collaboration: Work closely with all Pods to ensure maintenance matters are addressed promptly and service levels are consistently upheld.Qualifications2+ years experience in maintenance coordination or a related role within property management or real estate.Strong troubleshooting skills with the ability to make quick, informed decisions.Excellent written and verbal communication skills in English, particularly in client/vendor/tenant interactions.Proven ability to manage multiple priorities and meet deadlines effectively.Strong organizational and follow-up abilities.Comfortable working remotely and facilitating communication across various teams.Familiarity with property management software or maintenance ticketing systems is preferred.Preferred SkillsExperience in a property management or real estate setting.Knowledge of common residential maintenance issues and best practices for vendor coordination.Ability to maintain composure under pressure and manage urgent situations professionally.This is a full-time role offering competitive compensation of up to $6/hour.

Job Title: Operations & Scheduling CoordinatorJob Code: [KD-AFSOSC 1]Position Type: Full-timeWorking hours: 8:00 AM - 5:00 PM Eastern Daylight Time, Monday - FridayAbout Our ClientWe are in search of a meticulous and highly organized Operations & Scheduling Coordinator to enhance the efficiency of our dynamic Production Department. In this pivotal role, you will ensure that construction projects are primed for production by scheduling, reviewing job files, and coordinating logistics with clients, crews, and vendors. Your proactive approach to identifying potential issues and maintaining an adaptable schedule is vital for our operational success.Key Responsibilities:Project Readiness Review: Assess each job using our “Vet for Production” checklist to confirm that all materials, approvals, and documentation are adequately prepared.Scheduling Coordination: Collaborate with clients, field crews, and delivery vendors to set project start dates, ensuring seamless and timely execution.Logistics Management: Communicate essential site preparation requirements, delivery schedules, material drop-off specifics, and access instructions to all parties involved.Status Tracking: Maintain accurate job statuses and detailed notes in the CRM, ensuring the team remains informed about project advancements.Issue Flagging: Swiftly notify the team of any job delays stemming from missing materials, pending approvals, weather conditions, or other external factors.RequirementsAt least 1 year of experience in project coordination, scheduling, or administrative roles, preferably within U.S.-based construction, insurance, or service sectors.Demonstrated capability in managing multiple projects and coordinating schedules across various teams.Excellent communication skills with the ability to engage professionally with clients, vendors, and internal stakeholders.Proficient in task management tools, spreadsheets, and Google Calendar.Skilled at prioritizing tasks and working independently in a remote setting.Knowledge of construction or insurance project workflows is a plus.Experience utilizing CRM systems and reviewing documentation for operational readiness.Basic RequirementsProficiency in spoken and written English is essential.Relevant work experience is required.Ability to provide an NBI clearance and/or Local Police Clearance background check prior to onboarding is mandatory.Must be available for video meetings with the camera on when necessary.Technical RequirementsDevice: A reliable laptop or desktop computer.Internet: High-speed internet connection (minimum 10 Mbps).Audio: Noise-canceling headset.Video: Webcam for virtual meetings.

Join our dynamic Logistics Team as a Freight Coordinator, where your organizational skills and keen attention to detail will drive our freight operations forward. This remote position offers a full-time schedule from Monday to Friday, 9 AM to 6 PM Pacific Time. You will play a vital role in managing and coordinating freight deliveries between our third-party logistics (3PL) warehouses and retail partner locations, ensuring that all shipments are executed seamlessly and on time.Your responsibilities will include daily communication with carriers and partners to optimize routing schedules, handling shipping documentation, and managing exceptions or issues that may arise. You will also oversee return shipments and maintain accurate shipping logs, preparing performance reports for continuous improvement.To expedite the application process, please complete this assessment: Assessment Link.

Join our team as an Events & Production Coordinator, where you will collaborate closely with the Director to ensure the seamless execution of a vibrant multi-event season. Managing 6 dynamic events and numerous vendor partnerships, your role is crucial in keeping everything on track and within budget. This position sits at the crossroads of finance and operations. You will oversee vendor payments and onboarding using Ramp, manage our event budgets, proactively identify potential issues, and assist the Director in prioritizing effectively. Strong communication skills and a proactive approach are essential to your success in this role.Budget & Vendor PaymentsTake ownership of the daily management of the event budget, documenting actual expenses, tracking variances, and alerting the team to any deviations from the planned budget across all 6 events.Oversee vendor onboarding and payment processing in Ramp, including setting up new vendors, submitting payments for approval, and ensuring invoices are accurately coded.Monitor scheduled vendor payment timelines (deposits, milestone triggers, final payments) and proactively notify the team when action is required.Assist with multi-currency reconciliation across USD, AUD, and CAD, highlighting any impacts on the budget due to currency conversion.Issue Visibility & CommunicationProactively identify and surface potential risks — such as budget overruns, vendor delays, missing deliverables, or timeline slippage — before they escalate into larger issues.Act as a reliable communication point between the team and external vendors: coordinate timelines, follow up on deliverables, and hold vendors accountable, reducing the need for constant input from the Director.Create succinct budget summaries and status updates for leadership, translating complex budget data into clear, actionable insights.Maintain transparency on all ongoing items throughout the season, ensuring the team has a current understanding of the status of each event.Project & Operations CoordinationManage the task queue in Asana — identify urgent tasks, those that are blocked, and those that need escalation.Develop and maintain event timelines, pre-production checklists, and run-of-show documents.Track vendor contracts to ensure all payment and deliverable milestones are met on schedule.Assist with ad hoc operational needs as the season progresses.Tools UsedBudget & Finance: Google Sheets, RampProject Management: AsanaCommunication: Slack, Google WorkspaceExpenses & Payments: RampQualifications3–5 years of experience in a production coordinator, production finance, or event operations role — preferably within the entertainment, live events, sports, or agency production sectors.

Join our dynamic team at QIMA as a Logistics & Travel Coordinator. This is an exciting opportunity for an organized individual looking to kickstart their career in logistics and travel management. You will play a crucial role in coordinating travel arrangements, managing logistics operations, and ensuring seamless execution of our audit services.In this position, you will collaborate with various departments, streamline processes, and support our team in achieving operational excellence. Your attention to detail and ability to multitask will be key in ensuring our logistics and travel functions run smoothly.

Role overview Accor Hotels is hiring an Audit and Credit Coordinator in Manila. This position helps maintain the accuracy and integrity of financial transactions across the organization. The coordinator supports audit activities, manages credit processes, and helps ensure compliance with financial regulations. What you will do Assist with internal and external audit procedures Support the management of credit processes Help monitor compliance with financial policies and regulations Who this role suits This role is well suited to those starting a career in finance or hospitality, and looking to gain experience in financial operations within a hotel setting.

Join our dynamic team at crewbloom as a Project and Administrative Coordinator, where your organizational prowess and attention to detail will shine. In this fully remote position, you'll play a pivotal role in streamlining daily operations and ensuring effective communication among various stakeholders. Your responsibilities will include managing administrative functions, assisting with proposal and grant submissions, supporting leadership with operational tasks, and fostering an organized virtual workspace.The ideal candidate will possess a solid background in project management or administrative leadership, complemented by exceptional communication and organizational skills. You should be adept at juggling multiple priorities in a fast-paced remote environment.

Join our dynamic team as an Outreach and Operations Coordinator, where you will take charge of essential operational tasks typically handled by Talent Assistants and Coordinators. This role functions as the operational backbone of our organization, overseeing brand outreach, deal tracking, scheduling, research, and contract support.This position is perfect for individuals who excel in a fast-paced, high-volume setting, take pride in delivering impeccable work, and remain composed under pressure. You will work closely with a senior pod manager who will provide guidance and training as part of our collaborative pod workflows.A. Outreach & Deal SupportExecute outbound brand outreach (aiming for approximately 10-15 contacts daily)Conduct follow-ups (2-3 times) with brands that have yet to respondMaintain daily brand and talent pipelines using tools like Affinity and CreatorIQAssist with deal operations, including tracking campaigns, deliverables, and brand expendituresHelp with the invoicing processRespond to incoming RFPs and brand inquiriesSupport contract workflows by managing redlining, version control, and storageB. Scheduling & Administrative SupportCoordinate scheduling for creators, brand calls, and internal pod meetingsArrange and coordinate travelManage inboxes effectively (filtering, templated responses, follow-ups)Order milestone gifts and streamline gifting workflowsAssist in maintaining the content calendar (scheduling uploads and reminders)C. Research & Data OperationsCreate brand outreach lists and vertical-specific targeting dataAnalyze social media and content performance metricsUpdate CRM systems (Affinity, CreatorIQ)Maintain internal rosters, creator profiles, and deal tracking documentsSupport talent scouting through basic research and deck preparationD. General Back-Office SupportParticipate in internal meetings to take notes and provide summariesGenerate daily and weekly status reports for podsHandle file management, data entry, and organizational tasks

Role OverviewThe Senior Marketing Coordinator serves as the operational backbone of our marketing department, overseeing the execution, organization, and reporting of marketing campaigns across D2C, retail, public relations, and influencer collaborations.This position combines creativity with meticulousness: managing the marketing calendar, executing campaigns via Klaviyo and Shopify, enhancing content visibility through SEO strategies, and collaborating with internal and external teams to ensure timely and on-brand campaign launches.The role involves managing and analyzing marketing performance metrics, with overall campaign outcomes (CTR, ROI, and sales) reported to leadership and channel managers.

Join our dynamic team as a Team Coordinator, where you will play a pivotal role in guiding and mentoring a team of consultants. Your leadership will empower them to reach their full potential and successfully navigate their career journeys. By leveraging your technical acumen and people-centric approach, you will cultivate a motivated and high-performing team.Key Responsibilities:• Conduct regular one-on-one mentorship and coaching sessions to foster individual development, tackle challenges, and inspire continuous progress.• Collaborate with team members to develop tailored career growth plans, steering them toward significant milestones.• Recognize high-potential individuals and actively support their advancement through promotions and new opportunities.• Provide constructive performance feedback that instills confidence and promotes ongoing improvement.• Exemplify and advocate for core values in daily actions, nurturing a positive, inclusive, and trustworthy team environment.• Enhance team engagement and motivation by forging strong relationships and fostering camaraderie through authentic leadership.• Champion change initiatives, aiding the team in adopting transformative AI-driven solutions.• Communicate organizational updates effectively to ensure clarity and alignment across the team.• Act as the primary resource for technical support and problem resolution in complex project scenarios.• Offer hands-on assistance for specific use cases and streamline processes for more efficient project delivery.• Oversee team operations by managing timesheets and approving time-off requests.• Maintain and update skill profiles to align with evolving capabilities and business demands.

Join our dynamic team at Bestank Manufacturing Corporation as a Purchasing Coordinator. In this pivotal role, you will be responsible for managing procurement processes, ensuring timely acquisition of materials, and maintaining strong vendor relationships. Your expertise will contribute to our operational efficiency and help us deliver exceptional products to our clients.