Bid Coordinator / Junior Estimator

Position OverviewAs a Bid Coordinator, you will play a vital role in supporting our estimating and sales teams. Your responsibilities will include managing bid intake, organizing documents, formatting proposals, entering data into our CRM, and coordinating follow-up activities. This position is key to ensuring that all project bids are meticulously tracked, …

Role OverviewThe Operations & Logistics Coordinator is responsible for establishing and overseeing the operational framework that supports the core functions of the business. This individual excels in creating structured processes, optimizing workflows, and executing tasks with meticulous attention to detail.Key ResponsibilitiesFinancial & Administrative Systems● Develop and manage bookkeeping systems using tools like Expensify or equivalent● Monitor expenses and ensure financial records are systematically organized● Assist in basic reporting and documentation tasksWebsite & Funnel Optimization● Enhance website pages for better clarity and conversion rates● Design and maintain straightforward marketing funnels● Upload and format educational materials for coursesProgram Administration● Edit and transform teaching materials into refined program assets● Organize digital resources and student materials● Maintain backend systems for group programsResearch & Compliance● Conduct initial copyright and trademark investigations● Assist in documentation for intellectual property safeguarding

Job TitleM&A Transaction CoordinatorJob OverviewWe are in search of an exceptionally organized and commercially savvy M&A Transaction Coordinator to provide support to a dynamic investment firm based in the UK, with a focus on strategic acquisitions. This crucial role plays an integral part in the mergers and acquisitions process, ensuring that every transaction moves seamlessly from the Letter of Intent (LOI) to final closure.You will collaborate closely with senior leaders, lenders, legal advisors, brokers, and sellers, managing comprehensive due diligence processes and steering deals towards successful and profitable outcomes. This is a thrilling opportunity for a detail-oriented professional who excels in high-stakes environments and enjoys influencing stakeholders without the need for direct authority.ResponsibilitiesServe as the primary liaison for all post-LOI communications among buyers, sellers, brokers, and relevant stakeholdersCoordinate and supervise the complete due diligence process, ensuring timely and accurate completion of all checklist itemsCollect, review, and evaluate financial, legal, and operational documentsMonitor transaction progression and ensure each deal moves efficiently towards resolutionCommunicate findings and outcomes to stakeholders in a clear and professional mannerCreate detailed business plans using company templates for lender presentationsCoordinate the generation of two-year financial projections with relevant CPAsAssist lenders in assembling comprehensive financial packagesConsistently follow up on outstanding documentation and information requestsProvide support to stakeholders facing challenges with document submissionWork with legal counsel to oversee the drafting and finalization of closing documentsTrack performance metrics and ensure due diligence processes remain on scheduleIdentify and implement process enhancements to optimize acquisition workflowsDeliver weekly progress reports outlining action steps, completed tasks, and proposed solutions to any challenges

Rework Solutions is looking for a Verification and Benefits Coordinator to join the team remotely from South Africa. This role centers on managing verification processes and coordinating benefits to ensure clients receive dependable service. Key responsibilities Manage verification procedures for client accounts Coordinate benefits administration, including handling related documentation Support day-to-day operations with careful attention to detail Maintain accurate records and follow up on outstanding items promptly What helps in this role Strong organizational skills Keen attention to detail Ability to handle several tasks at once and prioritize effectively Remote work details This position is fully remote and open to candidates based in South Africa.

RHG seeks a Meetings & Events Coordinator based in Port Elizabeth. This role is responsible for planning, organizing, and executing meetings and events for clients, ensuring each occasion runs smoothly and leaves a lasting impression. The coordinator handles logistics and manages details so that every event reflects RHG’s standards for quality and service. Key responsibilities Plan and organize meetings and events from initial concept through completion Coordinate all logistics, including scheduling, vendor management, and on-site arrangements Collaborate with clients to understand their goals and expectations Deliver events that meet RHG’s quality and service benchmarks Requirements Strong organizational abilities Keen attention to detail Creative approach to event planning and solving challenges Enthusiasm for providing excellent client experiences

Job OverviewWe are seeking a highly organized and proactive Property Maintenance Coordinator to oversee maintenance operations for a diverse portfolio that includes Temporary, Permanent, and Supported Accommodation. In this pivotal role, you will ensure that all properties comply with relevant housing regulations, coordinate both reactive and planned maintenance, and maintain open lines of communication with contractors, tenants, and stakeholders.This position is perfect for a detail-oriented individual who excels in a remote work environment and possesses a background in property management, maintenance coordination, or facilities administration.Key ResponsibilitiesMaintenance & ComplianceManage maintenance and compliance activities across various properties.Handle HMO licensing, Temporary Exemption Notices, and ensure legal and safety standards are met.Maintain a centralized compliance register and schedule necessary inspections, servicing, and remedial works.Collaborate with property owners, service providers, and internal teams to execute compliance-related tasks.Job Management & ReportingLog, allocate, and track maintenance requests, ensuring progress is monitored until completion.Record all maintenance tasks accurately within internal systems.Identify and implement improvements to reporting and quality control processes within the Maintenance Department.Establish and monitor KPIs to assess team performance and service delivery.Finance & CoordinationManage invoicing for maintenance work and oversee rent deductions where applicable.Coordinate access to properties for contractors and inform tenants of upcoming works.Keep detailed records of completed works, invoiced amounts, and contractor communications.

Activate Talent seeks a Logistics and Procurement Coordinator to help maintain smooth supply chain operations. This is a remote role available to candidates living in South Africa. Key responsibilities Oversee logistics and day-to-day supply chain activities Coordinate procurement steps to ensure consistent operations Work with the team to provide reliable service and practical solutions Location This position is fully remote within South Africa.

Junior Operations Coordinator (French Speaker)Part-time (30 hours/week), Fully RemoteWorking Hours: CET - split between morning and afternoonAbout Us:At The Global Talent Co., we connect talent with pioneering technology companies across the globe, delivering stable employment, competitive remuneration, professional development, and access to a vibrant community of over 25,000 marketing professionals.Position Overview:We are on the lookout for a motivated and meticulous Junior Operations Coordinator who is fluent in French. Join our fast-paced team specializing in car transport across Europe, where we are redefining logistics and enhancing customer service in the automotive transport sector. Our company prides itself on providing fast, reliable, and tailored transport solutions, ensuring a seamless experience for our customers. As we continue to grow, we are committed to setting new benchmarks in the industry, backed by a robust foundation and industry leaders.Key Responsibilities:1. Coordinate Auto Transports: Assist in managing car transport services effectively within a dynamic operational environment.2. Ad-Hoc Support: Provide flexible support to the operations team as necessary.3. Cross-Department Collaboration: Foster effective communication and collaboration with carriers, customers, and partners to streamline processes.4. Customer Communication: Engage with customers via phone, addressing their inquiries and ensuring exceptional service throughout their journey.Qualifications:Language Skills: Proficient in both English and French.Career Aspirations: Ambition to grow and take on more responsibilities within the company.Problem-Solving Skills: Demonstrated proactive and hands-on approach to overcoming challenges.Organizational Skills: Strong attention to detail and ability to manage multiple tasks efficiently.

Role overview PayJoy seeks a Promoter Coordinator based in Johannesburg. This role centers on organizing and supporting promotional campaigns, always in close collaboration with the marketing team to help achieve brand objectives. What you will do Coordinate daily promotional activities across different channels Collaborate with marketing team members to ensure campaigns match brand goals Manage relationships with promotional staff Track and report on the effectiveness of campaigns Requirements Background or strong interest in marketing and promotions Skill in managing multiple tasks and building relationships Comfort working where priorities may shift quickly

Join our dynamic team as a HubSpot Coordinator, where your primary focus will be on empowering our Sales Team and optimizing sales processes to drive productivity and success. We are seeking a tech-savvy individual proficient in utilizing advanced tools such as HubSpot, Apollo, and Zapier to enhance operations and improve organizational efficiency.In this pivotal role, you will be responsible for refining CRM databases to support effective outreach for our Business Development Representatives (BDRs), ensuring data accuracy and optimizing our systems. A successful background in streamlining sales processes and delivering improved outcomes is essential.Main Responsibilities: Lead Enrichment & Data Management: Oversee and enhance lead enrichment processes, including data management and continuous lead quality assessments. HubSpot CRM Management: Manage the CRM system, assist with lead assignments, and maintain up-to-date records. Lead Enrichment Research: Utilize Apollo and LinkedIn to research leads and enrich them with pertinent information for successful outreach. Data Quality & Cleanup: Ensure data integrity by monitoring quality, deduplicating records, and resolving inconsistencies within the CRM. Reporting & Dashboards: Create and maintain insightful performance reports and dashboards to track key metrics for the sales and marketing teams. Tool Integration & Reporting: Integrate sales tools like RingCentral to ensure accurate and synchronized reporting across platforms. Lead Scrubbing & Accuracy: Actively research new leads and ensure their accuracy and relevance. Workflow Optimization: Identify and address inefficiencies in HubSpot workflows, proposing and implementing improvements. Support & Ad-Hoc Analysis: Provide support for ad-hoc data analysis requests and assist with tasks for BDRs, including lead follow-ups. Cross-Department Collaboration: Collaborate closely with sales, marketing, and operations teams to enhance communication and streamline data transitions. Minor Responsibilities: Facilitation & Communication: Attend calibration sessions and meetings to promote effective inter-departmental communication. BDR Support: Maintain ongoing communication with BDRs to address inquiries and support lead-related activities. Team Training & Development: Assist in training new team members, offering guidance and support for their success. KPI & Reporting: Regularly report on key performance indicators and departmental performance to stakeholders.

Join our dynamic team as an Operations and Administrative Coordinator, where you will play a key role in ensuring smooth operations and providing exceptional administrative support. This position is ideal for an organized and proactive individual who thrives in a fast-paced environment.

Join pavago as an Executive Assistant specializing in Operations and Client Coordination. In this fully remote position, you will play a crucial role in supporting our operations team and ensuring seamless communication with clients. Your organizational skills and proactive approach will be essential in managing schedules, coordinating meetings, and handling correspondence.Key responsibilities include:Managing daily schedules and calendars for executives.Coordinating client communications and follow-ups.Assisting with project management and operational tasks.Preparing reports and presentations as needed.

Pavago is looking for an Executive Marketing Coordinator - Operations Support to help strengthen marketing operations and support strategic projects. This fully remote position is based in Johannesburg, Gauteng, South Africa. Role overview This role centers on improving the efficiency and impact of marketing activities. The coordinator will support daily operations and contribute to strategic marketing efforts. The work aims to ensure marketing processes run smoothly and align with company goals. Location Remote work is available for candidates in Johannesburg, Gauteng, South Africa.

Job OverviewJoin our team at Remote Recruitment, a premier consultancy dedicated to delivering customized talent solutions across a variety of sectors. We are thrilled to offer an opportunity for a Recruitment Coordinator, a critical role focused on ensuring an efficient recruitment process and enhancing the candidate experience while collaborating with our recruitment team to achieve hiring objectives.In the position of Recruitment Coordinator, you will oversee the logistics and administrative aspects of the recruitment cycle. Your responsibilities will range from scheduling interviews to engaging with candidates and internal teams, playing an essential role in building relationships and keeping processes organized. If you possess a keen eye for detail, are proactive, and are passionate about recruitment, this position is an ideal fit for you!Key Responsibilities Coordinate and arrange interviews between candidates and hiring managers across different time zones. Maintain effective communication with candidates to ensure a positive recruitment journey. Manage and update the applicant tracking system (ATS) while ensuring data integrity. Assist in preparing recruitment materials and reports for internal discussions. Provide overall administrative support to the recruitment team, including calendar management and agenda creation. Facilitate onboarding processes for new hires, including document collection and orientation scheduling. Work closely with hiring managers to ensure alignment on recruitment strategies and timelines. Address and respond to candidate inquiries via email and phone. Identify opportunities for process enhancements and contribute to improving recruitment efficiency.

DigiCert Inc. helps organizations protect their data and digital interactions. The company’s DigiCert ONE platform brings together PKI, DNS, and certificate lifecycle management to secure infrastructure, software, devices, messaging, and AI-generated content. Over 100,000 organizations, including most of the Fortune 500, use DigiCert’s solutions to address evolving security needs and prepare for a quantum-safe future. More details are available at www.digicert.com. Role overview The IT Project Coordinator supports the delivery of Professional Services projects for clients across the Americas and EMEA. This position is based in Cape Town and focuses on keeping projects organized and moving forward. What you will do Work closely with the Senior Project Manager to help keep projects on schedule and aligned with quality standards. Assist in coordinating multiple client projects, handling day-to-day project support tasks. Maintain project documentation and monitor progress to ensure deadlines are met. Collaboration This role requires frequent communication with the Senior Project Manager and project teams, supporting smooth project execution and timely delivery.

Role Overview Accor Hotels is looking for a Sales Coordinator based in Cape Town. This role supports the sales team by organizing activities, assisting with target achievement, and helping to improve daily processes. The position calls for strong organizational skills and a commitment to excellent customer service. Main Responsibilities Coordinate sales activities and schedules Support the sales team in reaching their goals Help streamline processes for greater efficiency Assist with building and maintaining client relationships What Helps in This Role Strong organizational abilities Attention to detail Clear communication skills Experience in customer service or sales support is an advantage

Department: Customer Service and Client RelationsWork Arrangement: Fully RemoteJob Type: Independent Contractor, Full-TimeWork Schedule: Aligned with US Time Zone (flexibility required based on client needs)Eligible Locations: Candidates from the Philippines, LATAM, South Africa, Kenya, and other regions are encouraged to apply, provided they possess excellent English communication skills.About Pearl TalentPearl Talent collaborates with the elite 1% of global talent, connecting them with innovative startups across the US and EU. Our clients have collectively secured over $5 billion in funding, supported by renowned firms such as OpenAI, a16z, and Founders Fund. We are in search of the most driven and intelligent candidates, as we aim to build lasting relationships that lead to mutual growth and success.Discover our purpose, values, and mission: WATCH HEREWhy Join Us?At Pearl, we aren’t just a recruitment agency; we connect you with remarkable opportunities to work alongside pioneering founders in the US and EU. Our mission includes placing you in roles that foster personal and professional growth, challenging you to build a long-term and rewarding career.Role OverviewThe Patient Care Coordinator acts as the key point of contact and advocate for patients utilizing telehealth services, clinical research studies, and specialty care for chronic conditions. This role requires outstanding empathy, communication, and organizational skills to ensure patients receive comprehensive support throughout their healthcare journey. You will aid families and patients in navigating complex healthcare systems, coordinating care among clinical teams, managing appointments and prescriptions, and serving as a compassionate advocate during both difficult and pivotal moments. This role transcends typical administrative duties, as you will engage with real families facing genuine challenges, empowering underserved populations to access transformative healthcare.Your ImpactYour empathetic support will significantly enhance patient satisfaction, trust, and health outcomes by facilitating seamless access to care and personalized guidance. You will cultivate enduring relationships that turn one-time patients into lifelong advocates for healthcare services. By identifying and addressing barriers to care, you will improve operational efficiency and contribute to ongoing enhancements in patient experience. Your advocacy will enable underserved and often misdiagnosed patients to obtain specialized care that can dramatically elevate their quality of life.

Join InvisionHR as we prepare to welcome a new Procurement Coordinator in 2026. We are committed to building a robust candidate pool ahead of this exciting opportunity.Role Overview: The Procurement Coordinator will play a pivotal role in managing and streamlining procurement processes, ensuring efficient purchasing, supplier engagement, and inventory management.This position serves as a vital link between operational procurement tasks and strategic sourcing initiatives, providing dedicated support to the Procurement Manager and the Supply Chain team.Reporting To: Procurement ManagerWork Location: Stikland, Cape TownWorking Hours: Monday to Thursday, 08:00 – 16:30 | Friday, 08:00 – 16:00Compensation: Competitive salary based on experienceKey Responsibilities:Procurement Operations & Buying:Manage the entire procurement lifecycle from order placement to delivery.Assist in supply and demand planning by analyzing forecasts and sales trends.Execute and oversee orders with local and international suppliers, ensuring precision and prompt processing.Maintain accurate records of purchase orders, pricing, quantities, and supplier agreements.Monitor order statuses and delivery timelines to guarantee punctuality.Ensure adherence to international shipping protocols and documentation.Collaborate with logistics partners to resolve any delivery issues.Identify cost-saving measures and enhance procurement efficiencies.Contribute to the continuous improvement of procurement processes and systems. Supplier Coordination:Foster and nurture strong relationships with local and global suppliers.Act as the primary point of contact for supplier communications including inquiries, updates, and confirmations.Support the assessment of supplier performance in terms of delivery, cost efficiency, and quality.Keep supplier documentation, including SLAs and certifications, up-to-date and organized.Assist in sourcing new products or alternative suppliers as needed. Inventory & Stock Coordination:Coordinate incoming shipments and relay arrival updates to relevant departments.Assist in inventory planning and optimization to minimize shortages and delays.Ensure accurate inventory data entry in the stock management system.Help resolve stock discrepancies and quality issues.

Join our dynamic team as a Payroll Coordinator, where you will play a crucial role in ensuring accurate payroll processing and compliance. In this remote position, you will be responsible for managing payroll operations, maintaining payroll records, and collaborating with various departments to ensure timely and accurate payments. If you have a keen eye for detail and a passion for numbers, this is the perfect opportunity for you!

We are seeking a dedicated Utilities Coordinator to join our team at Rework Solutions. This role is pivotal in managing and coordinating utilities services to ensure operational efficiency. You will collaborate with various departments and external partners to facilitate seamless utility management.