Senior Administrative Assistant/Paralegal - 2219

Join a dynamic and collaborative team at Berkadia, where teamwork fuels success. Our investment sales platform combines top-tier deal marketing resources with local expertise and capital market insights, ensuring a seamless experience that drives results. Take your career to new heights in an environment that prioritizes both personal and professional growth…

The Administrative Assistant is pivotal to ensuring the smooth and efficient functioning of our business operations. We are seeking an individual with a positive, can-do attitude and a strong commitment to follow-through. In this role, you will provide support across various departments, proactively solving problems as they arise, and maintaining organization and accuracy in our daily operations.This position demands flexibility, initiative, and a readiness to engage in a diverse array of administrative and operational tasks—including accounts payable, human resources, investor relations, and other evolving responsibilities as the business grows.

itcss is hiring a Senior Executive Assistant to the CEO in Irvine, California. This role centers on supporting the CEO with a variety of administrative tasks and ensuring the executive office operates efficiently. What you will do Oversee the CEO’s calendar, managing daily schedules and prioritizing commitments Arrange and coordinate meetings and appointments Act as a point of contact between the CEO and other departments Handle sensitive and confidential information with discretion Identify needs in advance and address issues before they arise Location This position is located in Irvine, California, United States.

Role overview TarsusRx is hiring a Senior Executive Assistant to support the CEO in Irvine, California. This position centers on managing the CEO’s schedule, communications, and presence, with an emphasis on strategic alignment, leadership engagement, and company operations. Executive partnership and time management Design and oversee the CEO's calendar to reflect company priorities, leadership meetings, governance activities, and public events. Balance internal meetings, Board sessions, investor activities, and external engagements. Organize meetings to ensure stakeholders receive consistent and clear messaging. Protect time for strategic planning, anticipating high-demand periods such as earnings calls, Board meetings, product launches, sales events, and investor conferences. Coordinate with the Chief of Staff on Executive Team operations, including agendas, materials, and pre-reads for the CEO. Track action items and encourage accountability within the leadership team. Partner with the Chief of Staff and CHRO to facilitate quarterly planning, offsite meetings, and company-wide initiatives. Prepare the CEO for business reviews, sales and leadership meetings, and national or regional conferences. Support the CEO’s internal presence to ensure it remains strategic and aligned with company messaging. Provide proactive support outside standard business hours when needed, especially during busy cycles or travel. Assist in updating executive office systems for better efficiency, security, and scalability. Offer leadership and mentorship to the Executive Assistant team. CEO presence and visibility Manage the CEO’s brand and leadership presence both internally and externally. Develop briefing materials that cover organizational sentiment, commercial performance, R&D milestones, and cultural themes. Collaborate with Corporate Communications, Investor Relations, and Commercial Leadership to maintain unified messaging. Balance the CEO’s exposure across functions to strengthen engagement without overcommitting. Board and governance support Build and maintain relationships with the Board of Directors and Board advisors. Serve as the operational liaison for Board and Committee meetings.

Role Overview Stanbridge College in Irvine, California is seeking an Administrative Assistant to help keep daily operations on track. This position plays a key part in supporting administrative functions, handling communications, and maintaining an organized workflow across the team. What You Will Do Support routine administrative tasks to keep operations efficient Manage communications within the office and with external contacts Help ensure processes run smoothly and deadlines are met

Join our dynamic team at Huge Ape Media as an Entry-Level Marketing Administrative Assistant! This part-time role offers bonuses and significant opportunities for professional growth.As a key support to our management team, you will assist with daily operations, focusing on sales and marketing activities. Your responsibilities will include a mix of personal assistant tasks, errands, and general administrative duties.This is not your average administrative role. You will gain exposure to the adult entertainment industry, working on innovative campaigns in exciting markets such as virtual reality and cannabis. If you are seeking a typical 9-5 desk job, this position is not for you!The ideal candidate will possess strong communication skills and be comfortable working with a variety of tasks. Experience in sales or operations support is highly desirable. Flexibility for local travel may be required.You will report directly to the CMO (Chief Marketing Officer) and play an integral role in our team.

Job SummaryWe are seeking a highly skilled Senior Systems Administrator to take on a pivotal role within our technical team at Megazone. This position focuses on managing and executing complex data center projects, requiring a deep understanding of client environments and the ability to work collaboratively with technical teams. The successful candidate will possess extensive hands-on experience with VMware, Windows, and Linux server environments, as well as expertise in storage systems and physical data center operations. The ideal applicant will demonstrate a proactive approach to problem-solving and possess strong communication skills to effectively engage with both client stakeholders and our internal cloud migration teams.Key ResponsibilitiesData Center Project Execution & Client Collaboration:Lead the technical execution of data center infrastructure projects independently from inception through to successful completion.Collaborate closely with client data center teams, including systems, network, and security administrators, to ensure a thorough understanding of their environments and requirements.Work in partnership with internal cloud migration teams to facilitate hybrid initiatives and data center exit strategies.VMware Infrastructure Management:Design, implement, and maintain the on-premise VMware vSphere infrastructure, focusing on ESXi hosts, vCenter Server, vSAN, and related virtualization components.Enhance the virtual environment for optimal performance, availability, and scalability.Manage vMotion and storage migration tasks, including hardware refreshes within the data center.Server & Systems Administration:Oversee a mixed Windows and Linux server environment, ensuring high levels of availability and robust security.Administer Windows Server infrastructure, including Active Directory, Group Policy, DNS, and DHCP.Conduct patching, upgrades, and maintenance for both Windows and Linux operating systems.Storage and Data Center Operations:Manage storage infrastructure, including SAN, physically attached storage, and object storage, ensuring data integrity and availability for virtualized environments.Physically engage in data center operations to rack, stack, and cable servers, storage, and networking equipment.

Join our dynamic team at Sonsoft Inc. as a Senior Oracle Database Administrator. We are seeking a highly skilled professional with extensive experience in managing Oracle databases. You will be responsible for the performance, integrity, and security of our database systems. This role involves troubleshooting database issues, optimizing database performance, and ensuring data recovery and backup strategies are in place.

uniteklearning seeks an Executive Assistant in Irvine to support company leadership and keep daily operations on track. This position plays a key part in managing schedules, organizing meetings, and handling administrative tasks that contribute to the company’s ongoing growth. Key responsibilities Maintain and organize executive calendars Coordinate meetings, including arranging logistics and managing follow-up actions Support a range of administrative needs as they arise What we look for Strong organizational abilities A proactive, solutions-oriented mindset Comfort with managing several priorities at once

Role Overview Mariners Church is looking for an IT Systems Administrator to support and manage our technology infrastructure in Irvine. This position plays a key role in keeping our systems reliable and accessible for both staff and congregation. What You Will Do Maintain and monitor IT systems to ensure smooth daily operations Provide technical support to staff and address technology issues as they arise Help manage hardware, software, and network resources across the organization About Mariners Church Mariners Church serves the Irvine community, focusing on creating meaningful experiences and dependable support for our congregation and team members.

field-ai is hiring a Senior Executive Assistant based in Irvine, CA. This role plays a key part in supporting executive leadership and keeping daily operations organized. The position also helps maintain clear communication among different departments. Responsibilities Oversee complex calendars and schedules for executive team members Arrange meetings, appointments, and company events Act as a communication link between leadership and various teams Requirements Strong organizational abilities Keen attention to detail Proactive mindset for solving problems

Join our dynamic team at dstaff as a SBA Loan Administrator. In this pivotal role, you will leverage your expertise in Small Business Administration (SBA) loans to oversee the loan administration process, ensuring compliance, efficiency, and exceptional service delivery.You will be responsible for managing loan documentation, coordinating with clients and lenders, and ensuring that all transactions adhere to regulatory standards. If you thrive in a fast-paced environment and possess a strong understanding of SBA processes, we want to hear from you!

Join our dynamic team at sbtglobalinc as a Korean Bilingual Office Administrator. We are looking for an organized and detail-oriented professional to manage our office operations effectively. This role requires proficiency in Korean and English, making it essential for maintaining communication with our diverse clientele.

Join Sonsoft Inc. as a Tableau Administrator. In this pivotal role, you will be responsible for managing and optimizing Tableau server environments, ensuring high availability and performance. Your expertise in data visualization will empower our teams to make data-driven decisions effectively.

Join sbtglobalinc as a Bilingual Operations Administrator, specializing in Korean communication. In this role, you will support operational processes, ensuring efficiency and effectiveness in daily tasks. Your bilingual skills will facilitate communication across teams and contribute to the company’s commitment to excellence in service delivery.

sbtglobalinc seeks a Korean Bilingual Cloud Administrator to join the team in Irvine. This role centers on supporting cloud infrastructure, with a focus on maintaining consistent performance and reliability for the company's systems. Role overview The Cloud Administrator will monitor and manage cloud environments to ensure services operate without interruption. Collaboration with colleagues is essential when troubleshooting and resolving technical issues. Maintaining the security and stability of cloud systems is a key part of daily responsibilities. What you will do Oversee and manage cloud systems to keep services available and efficient Work alongside team members to identify and solve technical problems Support efforts to keep cloud environments secure and dependable Requirements Fluency in both Korean and English Interest in cloud technologies Openness to learning and collaborating with others Location This position is based in Irvine.

Join our dynamic team at dstaff as a BCC Loan Administrator. We are seeking a highly motivated professional with a strong background in Small Business Administration (SBA) processes. This role is critical in managing loan applications, ensuring compliance, and facilitating communication between clients and financial institutions. If you are detail-oriented, possess excellent organizational skills, and thrive in a fast-paced environment, we want to hear from you!

Join sbtglobalinc as a Bilingual Cloud Administrator specializing in Korean language support. In this pivotal role, you will manage and optimize cloud infrastructure, ensuring seamless operations and high availability for our clients. Your bilingual skills will be essential in collaborating with diverse teams and communicating effectively with our Korean-speaking clients.

Join LPA Design Studios as an Architecture Project Manager specializing in Construction Administration. In this pivotal role, you will oversee architectural projects from design through to construction, ensuring that all phases are executed to the highest standards of quality and efficiency. You will collaborate with architects, engineers, and clients to deliver innovative and sustainable design solutions that meet our clients' needs.