About the job
Join Our Dynamic Team as a Senior Executive Assistant!
At MySigrid, we are searching for a proactive and detail-oriented Senior Executive Assistant to support our team in a night shift capacity. This role is crucial for managing schedules and coordinating meetings with both internal and external clients, ensuring seamless communication and operational efficiency. The ideal candidate will possess exceptional organizational skills, demonstrate strong management abilities, and communicate effectively to facilitate smooth coordination among team members and clients.
Key Responsibilities:
- Efficiently schedule and coordinate internal and external client meetings, optimizing the use of time and resources.
- Maintain a precise and up-to-date calendar while expertly managing conflicting schedules.
- Engage in professional communication with clients and internal teams through various platforms including email, phone, and messaging tools.
- Send timely reminders and follow-ups to ensure meeting attendance and preparedness.
- Assist with administrative tasks related to meeting management, including document preparation and internal communications.
- Efficiently manage administrative workflows to ensure smooth daily operations.
- Enhance team efficiency by prioritizing tasks, delegating appropriately, and managing urgent requests.
- Familiarity with Airtable is a plus!
Requirements:
- 1–2 years of experience in scheduling, coordination, or administrative support.
- Exceptional written and verbal communication skills in English.
- Strong organizational and management skills, with a keen attention to detail and the ability to oversee multiple schedules effectively.
- Proficient in using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).
- Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.
- A positive, professional, and proactive demeanor.
