About the job
Sotheby's, founded in 1744, is a well-known auction house with a global presence in over 40 countries. The company specializes in fine art and luxury items, spanning more than 70 collecting categories such as Contemporary Art, Old Masters, Jewelry, Watches, Wine and Spirits, collectible cars, and real estate. Sotheby's Financial Services has arranged over $12 billion in art loans since its inception. The global headquarters is located in the Breuer building at 945 Madison Avenue, New York City.
Role overview
The Valuations Administrator provides administrative support to the department and works closely with the Head of Department. This position is based in New York and focuses on a mix of general office tasks, client service, and project coordination.
What you will do
General administrative tasks
- Generate internal reports to help guide departmental strategy and business objectives.
- Manage departmental invoicing and track associated fees.
- Support the departmental inbox and respond to general inquiries from clients and colleagues.
- Handle reporting requests from both internal teams and external contacts.
- Monitor and order binding materials and stationery as required.
- Oversee DocuSign processes for documentation management.
Account management and project support
- Assist the Head of Department with daily project needs, including travel arrangements, scheduling valuation visits, and cross-referencing data for valuation projects.
- Collect images from specialists following visits and ensure properties are routed correctly for valuation.
- Prepare documentation for High Lot Review, coordinate edits with the production team, and assemble final documents for approval.
- Organize and mail completed documents, including printing, binding, and preparing UPS shipping labels.
- Maintain accurate filing for final valuations by ensuring all documents are printed and uploaded to the work file.
