About the job
About Teamified
At Teamified, we collaborate with leading enterprises and digital-native businesses in Australia to help them establish their remote teams in India, the Philippines, and Sri Lanka. Our commitment to excellence is reflected in our team of over 200 engineers, testers, product managers, and more, who work diligently across 20+ partners. We believe in transforming how organizations build and manage remote teams through strong relationships, trust, integrity, and a winning culture. Additionally, we are developing our own technology products to further enhance our offerings. Our focus is on delivering outstanding results for our customers, partners, and team members.
Client Overview:
Our client is a premier Australian publication that specializes in technology, innovation policy, and the future of industry. We are dedicated to promoting informed discussions and strategic decision-making through high-quality journalism, events, and communications.
Position Overview:
We are in search of a proactive and detail-oriented Virtual Administrative Assistant to support our esteemed client. This role encompasses CRM and data management, marketing administration, reporting, and operational support. The ideal candidate will possess strong business acumen, technical proficiency, and the ability to work collaboratively with diverse stakeholders.
Key Responsibilities:
CRM, CMS & Data Management
- Maintain and refine CRM records (remove duplicates, enhance contact details).
- Create targeted marketing and stakeholder lists to facilitate campaign efforts.
- Manage and update CMS content, including manual processes as required.
- Aggregate and organize data from platforms such as Harvest, ASX announcements, and grant hubs.
- Systematize and organize SharePoint folders and editorial image libraries.
Reporting & Finance Support
- Track and follow up on overdue Stripe subscription invoices.
- Set up and maintain Harvest projects; produce basic usage reports.
- Assist with monthly reporting activities for retainer clients.
- Support data analysis for sponsored content and advertising reports.
Content & Marketing Administration
- Post approved content across various social media platforms.
- Coordinate the transcription of interviews and podcasts.
- Manage podcast uploads (Podbean, WordPress) and archive audio files to SharePoint.
People & Operations
- Provide diary management support for senior executives.
- Coordinate onboarding and offboarding processes for new and departing staff.
