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Experience Level
Entry Level
Qualifications
We are seeking candidates who possess exceptional organizational and communication skills, with a strong attention to detail. Proficiency in digital tools, particularly Notion, is highly desirable. A background in administrative support or a related field would be beneficial.
About the job
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
About assist-world
assist-world is a forward-thinking company dedicated to providing exceptional administrative support services to businesses worldwide. Our team is composed of passionate professionals committed to delivering quality and efficiency in every task.
Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executi…
Type: RemoteWork Schedule: 8am-5pm PSTStart Date: ASAPCompany Overview:Helper Heroes is dedicated to revolutionizing home care support across the U.S. Our mission centers around fostering genuine partnerships with home care agencies, where our virtual assistants become integral extensions of their care teams. We are committed to enhancing the care experience through compassion, innovation, and efficiency, ensuring that our clients and their families receive the highest quality of support.Position Overview:We are looking for a highly organized and detail-oriented Executive Virtual Assistant to provide top-tier, strategic support to a multi-business CEO in the homecare industry. This role demands a professional who can exercise independent judgment, maintain a high level of maturity, and present information clearly and concisely. The ideal candidate will possess exceptional communication skills and advanced proficiency in systems and processes.Key Responsibilities:1. Executive Communication & Judgment- Effectively manage the executive's inbox, exercising discretion and professionalism.- Craft polished and professional email communications with an executive tone.- Deliver structured and concise reporting for decision-making.- Confidently seek clarification on incomplete instructions.- Conduct thorough research and prepare insightful briefs for the executive's review.2. Systems Proficiency & Operational Support- Master the AxisCare CRM to support operational workflows and maintain data integrity, while generating simplified reports for strategic insights.- Utilize RingCentral to track communications and ensure organized follow-ups.- Coordinate meetings using Microsoft Teams, managing agendas, minutes, and action items proficiently.- Maintain organized executive dashboards in Excel for milestone tracking and relationship management.- Prioritize and manage the executive's calendar effectively.
Full-time|Remote|Remote — Manila, Metro Manila, Philippines
Join our dynamic team at findstarfish as a Healthcare Virtual Assistant! We are looking for highly organized and motivated individuals to support our expansive network of businesses globally. In this role, you will ensure efficient operations and contribute to the delivery of exceptional healthcare services.
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.
Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.
Join our dynamic team at scale-virtually as an Executive Virtual Assistant, providing exceptional support to CEOs across multiple companies. This is a fully remote position, specifically for professionals based in the Philippines, where your skills in project coordination, communication, and time management will shine.Priority will be given to applications that include an introduction video, highlighting your comfort with video communication, essential for this remote role.Role OverviewIn this pivotal role, you will manage the CEO’s time, priorities, and communications, acting as a vital operational extension across various organizations. Key responsibilities include:Coordinating diverse projectsScheduling and organizing meetingsHandling correspondence efficientlyCreating executive-level reports and presentationsAs a proactive problem-solver, you will take charge of tasks requiring immediate attention, making decisions independently without the need for constant direction.Key ResponsibilitiesTime Management for the CEOMaintain and proactively manage the calendars for multiple companies.Adapt schedules in real-time to meet shifting priorities autonomously.Project CoordinationOversee CEO-led initiatives, ensuring deadlines are met and addressing bottlenecks proactively.Communication ManagementAct as the main point of contact for internal teams and external clients reaching out to the CEO.Draft and manage correspondence with the necessary escalation when required.Meeting & Travel ArrangementsOrganize and confirm meetings, conferences, and travel logistics.Prepare detailed agendas and take actionable minutes.Reporting & PresentationsCompile tailored reports and presentations, identifying and rectifying any inconsistencies before submission.Process ImprovementIdentify inefficiencies in office workflows and suggest actionable solutions for implementation.Analytical SupportConduct thorough analyses, including needs assessments and strategic planning, presenting actionable recommendations.Ad Hoc Executive SupportAddress urgent tasks independently, escalating only when necessary.Essential Qualifications1-2+ years of experience supporting C-Suite executives across multiple companies.Ability to work independently, prioritize tasks, and take ownership of outcomes.Exceptional verbal and written communication skills; proficient in composing executive-level correspondence.Strong multitasking and time management abilities, maintaining focus amidst interruptions.Comfortable using various digital tools for communication and organization.
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete
Join Our Innovative Team as a Healthcare Virtual Assistant!At Wing, we are on a mission to revolutionize the workplace for companies around the globe. We are dedicated to being the go-to solution for businesses looking to build top-tier teams and streamline their operations. We are eagerly seeking a talented Healthcare Virtual Assistant to join our team immediately!Key Responsibilities:1. Document the intake of new patients and referrals.2. Oversee appointment scheduling, cancellations, and rescheduling for patients and healthcare providers.3. Accurately input patient data, medical records (CPT, ICD-10, HCPCS), and billing information into EMR/EHR systems.4. Assist in processing insurance claims, verifying patient insurance details, and addressing billing inquiries and documentation.5. Respond to patient inquiries, offering information and directing them to the appropriate healthcare professional.6. Aid in analyzing healthcare data, preparing reports, and maintaining comprehensive records.7. Ensure compliance with HIPAA and privacy regulations while maintaining patient confidentiality.8. Coordinate the distribution of medical records to various departments and healthcare professionals as directed by the Managing Physician.9. Perform ad hoc tasks as needed.
Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.Disclaimer: This job description outlines a general overview for the position of Healthcare Virtual Assistant. Specific tasks and tools will be communicated in detail during the final interview stage. Make sure to apply for the position that aligns with your qualifications and location. We prioritize applicants who demonstrate a capability to excel in this role!Healthcare Virtual Assistant (Remote)At Wing, we are on an exhilarating journey to reshape the future of work for businesses around the globe! Our goal is to become the go-to resource for companies seeking to assemble remarkable teams and streamline their operations.We are eager to welcome a Healthcare Virtual Assistant to join our team immediately!Key Responsibilities:1. Document the intake of new patients and referrals.2. Manage appointment scheduling, cancellations, and rescheduling for patients and healthcare providers.3. Enter patient data, medical records (CPT, ICD-10, HCPCS), and billing information into EMR/EHR systems.4. Assist with the processing of insurance claims, verify patient insurance details, and manage billing inquiries and documentation.5. Respond to incoming patient questions, providing information and directing them to the appropriate healthcare professional.6. Aid in analyzing healthcare data, generating reports, and maintaining records.7. Ensure adherence to HIPAA regulations, privacy laws, and the protection of patient confidentiality.8. Coordinate the transfer of medical records to various departments and healthcare professionals as instructed by the Managing Physician.9. Perform ad hoc tasks as needed.Qualifications:• Bachelor's degree in a medical or pharmaceutical field.• Minimum of 1 year of experience as a Medical Virtual Assistant.• Exceptional English communication skills, both written and verbal (C1 level or higher).• Strong understanding of medical terminology and practices.• Proficient in EHR/EMR systems and capable of resolving common technical issues.• Knowledge of healthcare privacy regulations.• Excellent interpersonal skills.• Strong organizational and time management abilities with meticulous attention to detail.• Tech-savvy and familiar with contemporary technologies, including desktop sharing, cloud services, and VoIP.• Willingness to work during graveyard shifts.
Role Overview Hunt St seeks a Healthcare Virtual Assistant to support an Australian healthcare practice. This remote role centers on administrative and patient support tasks, helping ensure daily operations run smoothly and patients receive attentive service. About Hunt St Hunt St connects Australian businesses with skilled remote professionals from the Philippines. As an independent contractor, you will work directly with a respected healthcare provider recognized for high standards in patient care, spanning physical health, recovery, and preventative treatment. Compensation and Schedule Monthly pay: $2,000 to $2,400 AUD Work hours: Align with Australian business hours (roughly 9 AM – 5 PM, Monday to Friday) Contractor status allows some flexibility in managing your schedule Main Responsibilities Manage inbound and outbound patient calls with professionalism and empathy Respond to patient inquiries via email, chat, and SMS Schedule, reschedule, and confirm patient appointments Maintain accurate patient records in clinic CRM or EMR systems Assist with patient follow-ups and coordination Handle administrative tasks such as data entry and document management Report urgent or complex patient issues to the appropriate staff Support billing inquiries and insurance verification when needed Uphold confidentiality and ensure all communications meet patient care standards Who Thrives in This Role This position suits someone with strong English communication skills, a proactive approach to problem-solving, and genuine care for patients. Those interested in building a long-term healthcare career and open to future leadership opportunities will find this role rewarding.
Join our dynamic Clinical Operations team as a Virtual Assistant specializing in healthcare services. We are looking for a highly organized, detail-focused, and proactive individual who will work collaboratively with team members to provide exceptional service to our clients as they navigate their health journeys. You will play a pivotal role in overseeing critical processes including lab testing, advanced diagnostics, clinician consultations, and comprehensive health navigation support. The perfect candidate thrives in a fast-paced environment, displays a strong sense of ownership, and takes initiative to deliver outstanding support.Key Responsibilities:Member SupportSystem and Workflow Oversight: Develop an in-depth understanding of systems and platforms to deliver exceptional service. Monitor workflows to ensure automated processes are triggered and synchronized accurately.Appointment Management: Schedule, track, and manage member appointments with clinical partners, ensuring a smooth experience while addressing and resolving member issues promptly.Member Engagement: Enhance the member experience by ensuring they feel supported throughout their health journey.Database Management: Maintain accurate and updated records of member progress and status across baseline services.Real-Time Issue Resolution: Guarantee that at-home and in-lab appointments are executed seamlessly, providing immediate support when necessary.Chat Support: Act as the primary contact for member inquiries, responding promptly or directing to the appropriate team member as required.Clinical Partner CoordinationAssist in managing relationships with clinical vendors and revising SOPs to improve the member experience.Identify, document, and report issues with third-party laboratory partners.Audit laboratory billing (e.g., Getlabs, Labcorp) for accuracy against internal records.Operations and Problem SolvingCollaborate with Operations and Clinical teams to resolve issues promptly.Provide proactive support to members concerning administrative, operational, and baseline health issues.Identify, document, and report challenges related to operations, engineering, or customer support.Participate in weekly stakeholder meetings to advocate for members and propose enhancements to the overall experience.Track and analyze member experience metrics to discover improvement opportunities and evaluate the impact of interventions.
About the Company:With over two decades of experience, Outsourced Staff has built strong partnerships with homeowners, councils, developers, architects, builders, and surveyors across South East NSW. Our firm specializes in on-site wastewater management, stormwater quality management, and bushfire hazard assessment.We are on the lookout for a proactive, detail-oriented, and assertive individual to become a key member of our team as a Virtual Executive Assistant. This remote role entails providing comprehensive executive and administrative support while managing tasks, projects, and communications across various businesses.
Job Title: Healthcare Administrative AssistantPosition Type: Part-time (with potential for full-time transition)Work Hours: 9:00 AM – 1:00 PM PST (flexibility available with prior coordination & client approval)Work Days: Monday - FridaySalary: $6 - $8 per hour based on experienceWe are looking for a detail-oriented and proactive Healthcare Administrative Assistant to enhance our healthcare operations. Our organization specializes in providing mobile physical therapy and wellness services to older adults, delivering care directly in patients’ homes. This role encompasses administrative, clinical, and communication tasks that are essential for ensuring high-quality patient care. The ideal candidate is self-motivated, possesses excellent English communication skills, and can perform tasks efficiently with minimal supervision.Key Responsibilities:Patient Records Management: Keep precise and current documentation in the EMR system (HelloNote).Handling Patient Inquiries & Correspondence: Professionally respond to calls, emails, and messages with compassion.Medical Research & Reporting: Prepare medical reports and research summaries for internal and client use.Document Preparation: Generate and organize reports, spreadsheets, and presentations (including updates to policy manuals and employee handbooks).Social Media Management: Create and schedule content, monitor interactions, and sustain social media presence.Email & Text Management: Organize, prioritize, and reply to communications; distribute newsletters.Billing Support: Process payments from cash-pay patients, track invoices, and coordinate payroll verification.Other Duties: Generate reports, attend VA meetings, assist with onboarding, update internal documents, liaise with doctors on care plans, and provide general administrative support as necessary.Requirements:Tools & Software:HelloNote (EMR) – training will be providedGoogle Workspace (Drive, Email, etc.)Virtual Marketing Mastery (VMM) – training will be providedQualifications:Minimum of 2 years of experience as a Medical Virtual Assistant or in a similar healthcare administrative roleExceptional grammar, writing, and verbal communication skillsStrong problem-solving skills with a proactive approach to inquiriesSelf-starter who demonstrates accountability and initiativeFriendly, professional, and approachable demeanorCulturally sensitive and respectful, particularly when interacting with older adult patients (75+)Clear and audible voice suitable for patients with hearing impairments
Full-time|Remote|Remote — Metro Manila, Philippines
VirtueStaff seeks a Virtual Assistant / Executive Assistant to provide remote support from Metro Manila, Philippines. This position centers on dependable administrative assistance, helping clients and internal teams keep operations on track. The role is fully remote, allowing work from anywhere in Metro Manila. Key responsibilities Coordinate calendars, manage inboxes, and prepare documents for both clients and internal teams. Schedule meetings, book travel, and handle related logistics. Research topics and compile findings for a range of projects. Draft reports and create presentations with careful attention to detail. Act as a communication link between clients and team members to ensure clarity. Monitor social media accounts and support content creation tasks. Spot opportunities to improve office workflows and overall efficiency. Collaborate with colleagues to meet deadlines and achieve project objectives. What helps people succeed here This position fits those who are comfortable with technology, notice the small details, and take initiative to solve challenges. A proactive approach and strong organizational habits are important for success in this role.
Join Our Team as a Medical Virtual Assistant!We are looking for a dedicated and empathetic Medical Virtual Assistant to provide exceptional support to our gastroenterology clinic, specializing in colonoscopies and diagnostic procedures. In this crucial role, you will manage patient communications, coordinate documentation, and aid in clinical workflows through our EHR system, collaborating closely with patients, hospitals, pharmacies, and diagnostic centers.The ideal candidate is detail-oriented, reliable, and possesses strong communication skills. You must be adaptable to changes in workflow and comfortable using technology, including an iPhone for our AllWorx phone system.
Join NeoWork, a pioneering BPO company, as we seek a dedicated and detail-oriented Virtual Assistant to provide exceptional remote administrative and operational support to our clients. Your role will empower clients to focus on their core business functions while you efficiently manage various administrative tasks.As a Virtual Assistant at NeoWork, you will be responsible for a range of duties including managing calendars, scheduling appointments, arranging travel, handling email and phone communications, and assisting in document preparation. We value innovative solutions and proactive support, and we are looking for an individual who exemplifies these traits.The ideal candidate will be organized, self-motivated, and possess outstanding communication and problem-solving skills. You should be capable of working independently, prioritizing tasks effectively, and maintaining a high level of professionalism and confidentiality.
Join our dynamic team as a Financial & Bookkeeping Virtual Assistant, where you will play a crucial role in managing our financial records and supporting our bookkeeping operations. This position offers a fantastic opportunity for individuals looking to develop their skills and grow within a supportive environment.
Full-time|Remote|Manila, Metro Manila, Philippines
Join Our Team as a Virtual Executive Assistant!MySigrid is on the lookout for a dedicated and proactive Virtual Executive Assistant to support our dynamic team. If you thrive in a fast-paced technology environment and have a passion for administrative excellence, we want to hear from you!
