Join Assistant Launch as an Executive Assistant!With over six years of experience, we have successfully placed thousands of Executive Assistants with visionary founders and executives. Many of our EAs enjoy long-term partnerships, often staying with the same client for two, three, or even more years. This translates to stable, enduring relationships rather than an ever-changing cycle of short-term positions.At Assistant Launch, we are not merely a virtual assistant marketplace. We are a dedicated placement agency that prioritizes thoughtful matching, ongoing support post-placement, and a commitment to your professional growth.Why Executive Assistants Prefer Working with UsOur clients are high-caliber leaders managing businesses ranging from $500K to over $10M. They are intelligent, ambitious, and eager to tackle new challenges. You will not face micromanagement; instead, you will be empowered to take ownership of your responsibilities.As part of our team, you will have access to AI training and cutting-edge tools that will enhance your efficiency and effectiveness. This is an integral part of our operations, designed to make you faster, sharper, and more indispensable.We Ensure Continuous SupportEvery Executive Assistant participates in a comprehensive four-week accelerator program to establish effective systems with their clients from the outset. Our support doesn’t end there; we are committed to ensuring your success.Real Career Advancement OpportunitiesOur top performers have the chance to move into leadership roles, be matched with premium clients, or even transition to internal positions at Assistant Launch. We have EAs who have thrived with us for over four years, advancing their careers significantly.Compensation That Mirrors Your ExpertiseWe offer competitive pay and benefits that align with or surpass industry standards, taking into account your experience and skills. You can expect performance-based bonuses and regular salary evaluations. Our focus is on building a team of exceptional professionals, and we believe in fair compensation for their contributions.Key ResponsibilitiesManage administrative tasks so your client can concentrate on core business objectives.Efficiently oversee calendars, inboxes, and scheduling.Organize travel arrangements, including flights, hotel bookings, and itineraries, while adapting to last-minute changes.Serve as the primary point of contact for client and vendor communications.Monitor expenses, prepare reports, and manage essential documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate projects, track deadlines, and ensure follow-up on action items.Assist with personal tasks as needed (appointments, reservations, errands).Maintain strict confidentiality regarding sensitive business and personal information.QualificationsWe seek candidates with a proven track record in executive support.Operations Management Expertise: You have successfully managed executive calendars and have experience in strategic operations.Proficient Communication Skills: Strong verbal and written communication abilities are essential.Tech-Savvy: Familiarity with AI tools and digital platforms is a must.Confidentiality and Discretion: You understand the importance of handling sensitive information.

Join our dynamic team as a Bilingual Executive Assistant!At Wing, we are on a mission to transform the future of work for companies globally. We aim to be the premier destination for businesses seeking to build world-class teams and streamline their operations.As a key player in our team, you will provide essential support to executives by managing a variety of tasks that ensure smooth daily operations. This role is perfect for someone who thrives in a fast-paced environment and is passionate about making a meaningful impact.Key Responsibilities:1. Prepare and dispatch invoices, monitor payments, and maintain financial records.2. Conduct research on industry trends and best practices, compiling findings into comprehensive reports.3. Organize and maintain electronic and physical files and documents.4. Perform data entry tasks, including meeting minutes, payroll information preparation, and lead lists.5. Source products, manage orders, and obtain samples as needed.6. Maintain and update marketing and sales information through a CRM platform.7. Oversee project timelines, facilitate internal communications, and manage company data.8. Coordinate executive calendars, manage scheduling conflicts, and ensure timely client meetings.9. Arrange travel itineraries, including accommodations and transportation.10. Handle incoming calls, manage appointments, and respond to inquiries.11. Organize email correspondence, ensuring important communications are prioritized and addressed.12. Compile data and create cohesive reports and presentation materials.13. Manage online presence, including video uploads and customer feedback.14. Undertake ad hoc tasks as required.

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.Disclaimer: This description serves as a general overview for the Executive Assistant position. Specific responsibilities and tools will be detailed during the final interview. Please ensure your application aligns with your location and experience. We are committed to hiring individuals who can excel in this role!*Only apply if you are based in Mexico or LATAMRemote Executive AssistantAt Wing, we are on a transformative journey to redefine the future of work for businesses globally! Our goal is to become the premier destination for companies aiming to build exceptional teams and automate their operations.We are in search of a dynamic Executive Assistant who can start immediately!Key Responsibilities include, but are not limited to:1. Generate and issue invoices, monitor payment statuses, and maintain records of company expenditures.2. Conduct research on industry trends, best practices, and publicly available data to compile insightful reports.3. Organize and manage documents and files systematically.4. Handle data entry tasks including creating lead lists, documenting meeting minutes, transcribing recordings, and preparing payroll information.5. Conduct product research, purchase items, and acquire samples as needed.6. Update and manage information for marketing and sales initiatives through a CRM system.7. Oversee project monitoring, facilitate internal communications, and organize company data effectively.8. Coordinate team schedules to avoid conflicts and ensure timely client meetings.9. Arrange travel itineraries, including hotel and rental car bookings.10. Manage incoming calls, relay information, and schedule appointments.11. Respond to emails, follow up on correspondence, organize the inbox per client preferences, and notify clients of important communications.12. Integrate data and content into cohesive reports and presentation materials.13. Upload videos, manage online reviews, and keep account profiles current.14. Perform ad hoc tasks as required.Qualifications:• A minimum of 3 years of experience supporting C-level executives (CEO, COO, etc.).• Bachelor's degree or relevant certification (mandatory).• Exceptional communication skills via phone, email, and instant messaging.

Remote Opportunities at JumpCloudAbout JumpCloudJumpCloud® offers an innovative open directory platform that simplifies the secure management of identities, devices, and access across your enterprise. Our platform empowers IT teams and Managed Service Providers (MSPs) to enable users to work securely from any location while managing Windows, Apple, Linux, and Android devices through a single interface. With JumpCloud®, IT management is made simple.Position Overview:We are looking for a dynamic and resourceful Executive Assistant to be part of our Mexico-based executive support team. In this pivotal role, you will provide high-level executive support to global leaders, ensuring seamless operations across various functions. The ideal candidate will excel in organization, adapt easily between high-level scheduling, travel arrangements, and meeting preparations, and possess a proactive approach.As a representative of our executive team, you will handle communications with professionalism and courtesy. Your exceptional time management and prioritization skills will be key, along with the ability to foresee needs and maintain discretion in all dealings.

We are looking for a dedicated and highly organized Executive Assistant to support a dynamic client in Latin America. This remote position is designed for someone who thrives in fast-paced environments and is passionate about optimizing schedules and managing administrative tasks efficiently.This role is not just about providing basic administrative support; it involves ensuring that the client’s calendar, travel plans, and daily logistics operate smoothly. The ideal candidate will possess exceptional organizational skills, prioritize tasks effectively, and communicate clearly to keep everything on track.The successful candidate will be detail-oriented, resourceful, and capable of anticipating needs, troubleshooting scheduling conflicts, and maintaining order in both professional and personal contexts.

Join Bosch Group as an Executive Assistant to the Vice President, where you will play a pivotal role in ensuring the smooth operation of executive functions. You will be responsible for managing schedules, coordinating meetings, and facilitating communication across various departments. This position is ideal for a proactive individual who thrives in a fast-paced environment and is keen to contribute to the success of our leadership team.

Pavago is looking for an Executive Assistant to support its leadership team. This remote position is based in Mexico and centers on providing thorough administrative assistance to company executives. Role overview The Executive Assistant will handle a range of tasks to keep daily operations running smoothly. Key duties include managing calendars, scheduling meetings, and organizing correspondence. Attention to detail and the ability to prioritize are essential in this role. What you will do Oversee executive schedules and coordinate appointments Arrange and prepare meetings, including logistics and materials Manage incoming and outgoing communications for executives Requirements Strong organizational skills Comfort working independently in a remote setting Ability to handle multiple tasks and adapt to shifting priorities

About UsDecentralized Masters stands at the leading edge of global DeFi education. In just two short years, we've evolved from a visionary duo to a formidable team of over 140 dedicated professionals. Renowned as one of the sector's fastest-growing companies, industry experts forecast our transformation into a unicorn by 2030. Following a bootstrapped approach, we're set to achieve a remarkable $50 million in revenue this year.Our ImpactWhile our growth trajectory has been impressive, we take even greater pride in empowering our clients. To date, we have assisted over 4,000 investors in navigating the DeFi landscape successfully.At Decentralized Masters, we provide not just education but also a vibrant community, cutting-edge technology, and a team of top-tier DeFi and blockchain specialists.Our VisionWe aspire to build the largest and most influential DeFi ecosystem ever created, driven by not just talent, but also smart systems, automation, and AI-enhanced leverage.As our rapid growth accelerates, our Head of Growth is in search of an exceptionally skilled Executive Assistant to oversee operations, optimize workflows, and integrate AI tools aimed at significantly enhancing execution speed.Your RoleAs the Executive Assistant to the Head of Growth, you will serve as an essential force multiplier.Your responsibilities will include managing daily operations, enhancing interdepartmental communication, supporting marketing initiatives, and implementing AI-powered systems to boost efficiency.This role is dynamic and execution-oriented, with high responsibility and direct engagement with leadership, placing you at the nexus of marketing, growth, product, and executive operations.Key Responsibilities1. Executive & Calendar ManagementOversee the CMO’s calendar, priorities, and daily execution rhythmFacilitate cross-functional meetings and ensure strategic alignmentDraft agendas, document action items, and ensure timely follow-upsProactively identify and alleviate potential bottlenecks2. Team & Project CoordinationMonitor marketing projects across various departments (copy, creative, growth, product)Ensure deadlines are adhered to and stakeholders remain alignedMaintain dashboards for visibility into team KPIsAssist in recruitment coordination and onboarding processes3. AI & Systems ImplementationUtilize AI tools (e.g., ChatGPT, Notion AI, automation platforms) to streamline workflowsCreate standard operating procedures (SOPs) and documentation using AIIdentify and automate manual processesSupport the implementation of low-code/no-code systems to lower operational costs4. Marketing Execution SupportAssist in coordinating campaigns (webinars, product launches, email marketing, ads)

About Pearl Talent Pearl Talent connects top-tier professionals worldwide with startups in the U.S. and EU. The companies we work with have raised over $5 billion and are backed by investors such as OpenAI, a16z, and Founders Fund. Our focus is on finding driven individuals who want to advance and grow in their careers. About the Client This role supports a fast-growing, founder-led real estate development startup operating in several U.S. markets. The company runs with a lean team and emphasizes efficient project delivery and scaling. Work Arrangement Remote position based in Mexico City or elsewhere in Mexico. Requires overlap with the U.S. Eastern Time (EST) workday. Monday to Friday schedule, about 40 hours per week. Independent contractor engagement. Role Overview The Virtual Executive Assistant / Associate Chief of Staff provides direct support to the CEO and acts as a central point for communication, task management, and project coordination. This position blends classic executive assistance with operational oversight, helping the team stay organized and accountable. Success in this role depends on strong organization, proactive problem-solving, and the ability to work closely with senior leadership. The right person anticipates needs and keeps operations running smoothly in a changing environment. Key Responsibilities Streamline executive workflows so the CEO’s time and priorities are protected. Track and maintain visibility across tasks, projects, and team commitments. Support timely, effective decision-making for the CEO and leadership team. Organize systems and dashboards to boost company productivity. Promote team accountability and alignment on priorities and deliverables. Why Join Pearl Talent? Pearl Talent offers more than job placements. We connect professionals with roles that encourage growth, challenge, and meaningful career development. Working with us means collaborating with visionary founders and building long-term careers in high-impact companies.

Continental is seeking an Executive Plant Manager Assistant & Communications Specialist for its Aguascalientes location. This position plays a key role in supporting the Plant Manager with daily operational tasks and ensuring clear communication across the organization. Role overview This role focuses on assisting the Plant Manager in day-to-day operations. Responsibilities include coordinating schedules, preparing materials, and helping manage priorities. The position also serves as a communications point, helping to share information and updates within the plant. What you will do Support the Plant Manager with operational and administrative duties Facilitate communication between departments and teams Help organize meetings and prepare relevant documentation Contribute to a collaborative and efficient work environment Location This role is based in Aguascalientes.

Job Title: Senior Executive AssistantJob Type: Full-Time, RemoteSalary: Negotiable based on experience ($1,800 – $2,200/month)About UsWe are an innovative real estate firm operating across various locations, dedicated to enhancing our operational capabilities and streamlining administrative processes. Our leadership team prioritizes trust, collaboration, and strategic growth, fostering a dynamic, high-performance culture.Role OverviewWe are in search of a highly organized and proactive Senior Executive Assistant who will be instrumental in managing administrative functions and supporting strategic projects. This position is vital for transforming ideas into actionable outcomes, ensuring a seamless transition from concept to execution. The perfect candidate will possess exceptional organizational skills, attention to detail, and the ability to independently manage projects.Key ResponsibilitiesOversee executive calendars, manage email communications, and perform general administrative tasksTranslate concepts and ideas into actionable plans, including checklists and timelinesLead projects from inception to completionDevelop and maintain comprehensive onboarding materials and documentation systemsFacilitate follow-ups to ensure continuity on ongoing tasks and initiativesNavigate multiple priorities within a fast-paced, diverse business environmentAssist in scaling operations by identifying needs for additional resources or processesEnsure smooth transitions and continuity across various tasks and projectsRequired QualificationsFluency in English (both written and verbal)Demonstrated experience as an Executive Assistant, Operations Coordinator, or similar roleExceptional organizational and project management capabilitiesSelf-starter with a proactive approach to problem-solvingDetail-focused with a proven ability to establish systems and processesTrustworthy, motivated, and reliable

Auberge Resorts Collection in Cabo San Lucas is hiring an Executive Assistant / Quality Coordinator. This position plays a key part in supporting the executive team and upholding quality standards throughout daily operations. Role overview This role combines executive administrative support with quality coordination. Responsibilities include assisting leadership with schedules, communications, and projects, while also monitoring and helping maintain operational standards. What you will do Provide direct administrative support to the executive team Help organize meetings, manage calendars, and facilitate communication Assist in tracking and ensuring adherence to quality benchmarks across departments Requirements Strong attention to detail Organizational skills suitable for a hospitality setting Commitment to supporting excellence in guest service and operations

IndustryInternal Administration / Executive AssistanceWork Arrangement100% RemoteJob TypeFull-TimeWork Schedule40 hours per week | Flexible hours with necessary overlap during U.S. business hoursLocationsPhilippinesLATAM (Mexico, Colombia, Brazil, Argentina)Other remote regions with strong English communication skills and EA/operations experienceAbout Pearl TalentPearl Talent connects elite candidates with leading startups across the US and EU. Our clients have collectively raised over $5 billion and are supported by industry giants like OpenAI and a16z. We seek driven individuals eager for growth and long-term collaboration. Successful candidates may even have opportunities to work abroad with our clients.Discover our mission and the values that guide us: WATCH HEREWhy Join Us?At Pearl, we offer more than just a job; we provide a pathway to work alongside groundbreaking founders in the US and EU. Our goal is to place you in roles that challenge you and foster long-term, fulfilling careers.Role OverviewAs an Executive Assistant, you will be an essential partner to the CEO, tasked with optimizing executive time, maintaining operational clarity, and ensuring priorities are consistently addressed. This proactive role combines high-level executive support with light business development and internal operations management. You will engage closely with leadership and various teams to ensure alignment and execution, thriving in an environment built on trust and anticipation of needs.Your Impact:By enhancing communication, managing calendars, and ensuring follow-through on key initiatives, you will significantly elevate executive efficiency. Your contributions will minimize operational obstacles, advance critical priorities, and strengthen both internal and external stakeholder relationships. Supporting business development efforts will also play a pivotal role in driving revenue and client satisfaction.

Teamwork makes the stream work. Roku is transforming the way the world enjoys televisionAs the leading TV streaming platform in the U.S., Canada, and Mexico, Roku aims to power every television globally. We pioneered the streaming experience to the TV, connecting viewers to the content they cherish while empowering content creators to build and monetize substantial audiences. Our unique capabilities allow advertisers to engage consumers effectively.From your very first day at Roku, your contributions will be both valuable and recognized. We are a rapidly growing public company where every team member plays a crucial role. Join us and provide extraordinary experiences to millions of TV streamers worldwide while gaining significant exposure across various fields.

Role overview freedup is hiring a Remote Executive Operations Assistant to support the CEO from Mexico City. This role is central to keeping daily operations organized and efficient. The assistant manages the CEO’s calendar, handles communications, and helps move projects forward, allowing the CEO to focus on broader company goals. What you will do Maintain and organize the CEO’s schedule, ensuring meetings and commitments are managed smoothly Coordinate communications both within the company and with external contacts Assist with project management tasks and follow up on important initiatives Support day-to-day operational processes to help the team work effectively Who thrives in this role This position fits someone who is proactive, detail-focused, and comfortable working remotely. Success comes from staying organized and contributing to both daily operations and strategic projects.

About PayJoyAt PayJoy, we are driven by our mission to empower under-served individuals in emerging markets to attain financial stability and success. Our innovative technology for secured credit paves the way for new customers to enter the credit ecosystem. Through our point-of-sale financing and card offerings, we provide customers with access to a modern quality of life. Our credit solutions also enable our clients to harness their potential as micro-entrepreneurs and act as a safety net during challenging times. By leveraging advanced machine learning, data science, and anti-fraud AI, we have successfully assisted over 18 million customers as of 2025, all while maintaining robust profitability for sustainable growth.Role OverviewWe are on the lookout for a highly skilled, proactive, and professional Executive Assistant to act as a trusted partner to the Chief Revenue Officer at PayJoy. This position is tailored for someone who excels in a dynamic, high-growth environment and possesses outstanding judgment, organizational skills, and discretion.This role transcends typical administrative duties. The ideal candidate will enhance executive effectiveness by managing intricate logistics, safeguarding focus, proactively anticipating needs, and ensuring comprehensive follow-through across a global go-to-market organization that spans over 10 markets and multiple time zones.The successful applicant will be resourceful, composed under pressure, detail-oriented, and capable of operating independently with a strong sense of ownership.

IndustryAdministrative Support / Executive AssistanceWork ArrangementFully remote, requiring CET overlapJob TypeFull-timeWork ScheduleMonday to Friday, with availability needed during core European business hoursAbout Pearl TalentPearl Talent partners with the elite 1% of global candidates, connecting them with leading startups in the United States and Europe. Our clients have collectively raised over $5 billion and are supported by prestigious investors such as OpenAI, a16z, and Founders Fund. We seek the most driven and talented candidates who are committed to long-term growth and success. Many of our hires have had the opportunity to travel to the US and Europe for client engagements and have been promoted to roles comparable to their onshore counterparts.Discover our purpose, beliefs, and the communities we serve: WATCH HEREWhy Join Us?At Pearl, we are more than a recruiting firm; we connect you with remarkable opportunities to collaborate with innovative founders from the US and EU. Our mission is to place you in roles where you can thrive, face challenges, and cultivate a meaningful, long-term career.Company OverviewOur client is an emerging enterprise AI firm specializing in assisting large European organizations with intricate, high-stakes sales processes. They emphasize precision, professionalism, and operational excellence to drive high-value results.Role OverviewThe Executive Assistant & Appointment Setter is a vital, high-performance role that provides operational support to leadership and sales teams in a dynamic enterprise environment. You will be the operational cornerstone of daily functions while engaging in strategic initiatives that foster revenue growth. This position demands exceptional calendar management, meticulous CRM maintenance, and process enhancement. Candidates who excel in this role are proactive, analytical thinkers, and comfortable navigating complex, high-pressure situations. Strong technical skills for automation and workflow optimization are highly valued.Your ContributionsFacilitate seamless scheduling and calendar management across multiple time zones for a high-volume enterprise sales pipeline.Ensure accurate CRM documentation and synthesize post-meeting insights to enhance operational efficacy.Optimize repetitive workflows through automation and process improvements to reduce manual workload.Engage in strategic initiatives and ad hoc operational projects that support leadership and enterprise clients.

Join our dynamic team at freedup as a proactive and meticulous Executive Assistant dedicated to providing operational and compliance support to our Founder and CEO in a highly regulated financial and professional services landscape. This position is perfect for individuals with robust operational skills, exceptional communication acumen, and proficiency in leveraging advanced AI technologies.Your key responsibilities will include alleviating the CEO's operational burden, optimizing internal processes, and facilitating compliant and high-quality client interactions. A significant part of your role will involve collaborating with a custom AI assistant to automate routine tasks, validate outputs, and transition workflows from manual to AI-assisted operations.As an Executive Assistant, you will oversee calendar management, client communications, CRM accuracy, marketing coordination, and standard operational procedures. You will serve as an integral extension of the executive team—without impersonation—ensuring transparency, regulatory compliance, and operational excellence. This is a full-time remote position that requires independence, adept prioritization, and comfort in a fast-paced, accountable environment.

Join FreedUp as a Remote Executive Assistant Associate (EA) and support the Founder & CEO of our rapidly expanding, systems-driven company. This role is perfect for someone who excels in structured environments and values accountability and clarity. You will be an integral part of our team, converting complex tasks into streamlined processes.As an Executive Assistant, you will stabilize and scale the CEO’s daily operations, acting as his “functioning memory.” Your efforts will enhance the quality of written communications and ensure that no detail is overlooked.This position transcends traditional administrative roles. You will take ownership of essential operational processes, manage communication channels, oversee recruiting pipelines, and assist in implementing tools and standard operating procedures (SOPs) to alleviate the cognitive burden on the CEO and leadership team.This is a full-time, remote position that requires outstanding written communication skills, strong follow-through, and the capacity to manage sensitive information with discretion. You will also handle both professional and limited personal tasks effectively.