Birdman seeks an Administrative Assistant to support daily operations at our Zapopan, Jalisco office. This role centers on organization, attention to detail, and a commitment to helping teams and processes run smoothly. Role overview The Administrative Assistant manages documentation, maintains information control, and assists with a range of administrative tasks. This position also supports colleagues and suppliers, helping to keep workflows efficient and organized. What you will do Oversee and organize company documentation Control and update key information for internal use Assist with administrative processes across departments Provide support to team members and external suppliers as needed About Birdman Birdman is a growing company focused on healthy and sustainable food and supplements. We value talent, innovation, and dedication to our shared goals.

Executive Assistant to the FounderDepartment: Executive / AdministrationLocation: RemoteEmployment Type: Full-timePosition OverviewThe Executive Assistant to the Founder plays a pivotal role in providing comprehensive administrative, operational, and personal support to ensure that the Founder’s time and priorities are effectively managed. This position encompasses calendar and communication management, executive coordination, business administration, and selected HR responsibilities.In the fast-paced world of e-commerce, the Executive Assistant must excel in a dynamic atmosphere characterized by numerous stakeholders—vendors, partners, customer requirements, marketing strategies, fulfillment operations, and internal processes. The ideal candidate is resourceful, proactive, detail-oriented, and possesses a mindset focused on continuous improvement, capable of identifying friction points, enhancing systems, and driving organizational efficiency.Confidentiality is critical in this role; the Executive Assistant will handle sensitive personal, financial, HR, and business information, necessitating the utmost discretion.Core ResponsibilitiesExecutive SupportOversee the Founder’s calendar, manage appointments, and coordinate travel arrangements.Filter, prioritize, and draft communications (emails, calls, messages).Prepare briefing materials, agendas, and follow-ups for meetings.Business OperationsCollaborate with vendors, partners, and internal teams to facilitate smooth operations.Monitor deliverables, deadlines, and project milestones.Assist with marketing, fulfillment, and customer service initiatives as needed.Administrative & HR SupportFacilitate onboarding, documentation, and people-operations tasks.Preserve confidential records and documentation.Assist with budgeting, reporting, and operational paperwork.Continuous ImprovementIdentify inefficiencies and recommend streamlined processes.Implement organizational systems to enhance scalability and predictability.

Averna is looking for a Receptionist / Administrative Assistant to support its Zapopan office. This position serves as the first point of contact for clients and visitors, helping to create a welcoming and professional environment. Main responsibilities Answer and direct incoming calls Schedule appointments and manage calendars Maintain office supply inventory Assist with a range of administrative duties as needed What we look for Attention to detail and strong organizational skills Clear and effective communication abilities Proficiency with standard office software This role focuses on supporting daily office operations while ensuring visitors and clients receive prompt and courteous assistance.

Join Metova, a leading company specializing in the distribution of fresh fruits, as we seek a dedicated and proactive Administrative Assistant. In this role, you will support our daily operations and contribute to our team's success.

Join Samsara as a Legal Administrative Assistant, where you will play a vital role in supporting our legal team. We are looking for a detail-oriented professional who thrives in a fast-paced environment and is passionate about facilitating legal processes. In this role, you will assist with document management, scheduling, and communication within the legal department.

Pavago is looking for an Executive Assistant to support its leadership team. This remote position is based in Mexico and centers on providing thorough administrative assistance to company executives. Role overview The Executive Assistant will handle a range of tasks to keep daily operations running smoothly. Key duties include managing calendars, scheduling meetings, and organizing correspondence. Attention to detail and the ability to prioritize are essential in this role. What you will do Oversee executive schedules and coordinate appointments Arrange and prepare meetings, including logistics and materials Manage incoming and outgoing communications for executives Requirements Strong organizational skills Comfort working independently in a remote setting Ability to handle multiple tasks and adapt to shifting priorities

Join Assistant Launch as an Executive Assistant!With over six years of experience, we have successfully placed thousands of Executive Assistants with visionary founders and executives. Many of our EAs enjoy long-term partnerships, often staying with the same client for two, three, or even more years. This translates to stable, enduring relationships rather than an ever-changing cycle of short-term positions.At Assistant Launch, we are not merely a virtual assistant marketplace. We are a dedicated placement agency that prioritizes thoughtful matching, ongoing support post-placement, and a commitment to your professional growth.Why Executive Assistants Prefer Working with UsOur clients are high-caliber leaders managing businesses ranging from $500K to over $10M. They are intelligent, ambitious, and eager to tackle new challenges. You will not face micromanagement; instead, you will be empowered to take ownership of your responsibilities.As part of our team, you will have access to AI training and cutting-edge tools that will enhance your efficiency and effectiveness. This is an integral part of our operations, designed to make you faster, sharper, and more indispensable.We Ensure Continuous SupportEvery Executive Assistant participates in a comprehensive four-week accelerator program to establish effective systems with their clients from the outset. Our support doesn’t end there; we are committed to ensuring your success.Real Career Advancement OpportunitiesOur top performers have the chance to move into leadership roles, be matched with premium clients, or even transition to internal positions at Assistant Launch. We have EAs who have thrived with us for over four years, advancing their careers significantly.Compensation That Mirrors Your ExpertiseWe offer competitive pay and benefits that align with or surpass industry standards, taking into account your experience and skills. You can expect performance-based bonuses and regular salary evaluations. Our focus is on building a team of exceptional professionals, and we believe in fair compensation for their contributions.Key ResponsibilitiesManage administrative tasks so your client can concentrate on core business objectives.Efficiently oversee calendars, inboxes, and scheduling.Organize travel arrangements, including flights, hotel bookings, and itineraries, while adapting to last-minute changes.Serve as the primary point of contact for client and vendor communications.Monitor expenses, prepare reports, and manage essential documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate projects, track deadlines, and ensure follow-up on action items.Assist with personal tasks as needed (appointments, reservations, errands).Maintain strict confidentiality regarding sensitive business and personal information.QualificationsWe seek candidates with a proven track record in executive support.Operations Management Expertise: You have successfully managed executive calendars and have experience in strategic operations.Proficient Communication Skills: Strong verbal and written communication abilities are essential.Tech-Savvy: Familiarity with AI tools and digital platforms is a must.Confidentiality and Discretion: You understand the importance of handling sensitive information.

CIMMYT is an innovative, non-profit, international organization dedicated to addressing the challenges of tomorrow by enhancing agricultural production systems. We focus on improving the yield, quality, and reliability of staple crops such as maize, wheat, triticale, sorghum, millets, and other associated crops through applied agricultural science, particularly in the Global South. Our commitment to fostering strong partnerships significantly enhances the livelihoods and resilience of millions of resource-poor farmers, contributing to a more productive, inclusive, and sustainable agrifood system.We are currently establishing a Roster of qualified professionals to consider for future Administrative Assistant-related opportunities in various locations and areas of expertise.What is a Roster?A roster is a curated pool of pre-assessed, qualified candidates who may be contacted when relevant positions become available, allowing us to respond efficiently to hiring needs and significantly shorten recruitment timelines.We invite applications for roles such as: Grant Management Analyst Administrative Assistant The selected individuals will work at CIMMYT's headquarters in Texcoco, approximately 45 minutes from Mexico City.General Responsibilities for Grant Management Analyst: Coordinate grant management processes. Enhance donor relationships. Support internal and external audits. Participate in meetings with the CGIAR. Ensure proper documentation, archiving, and management of grant information. Responsibilities for Administrative Assistant: Assist with all administrative activities related to consultants and students of the Program. Develop and manage databases, directories, and spreadsheets. Register consultants' banking information in the payment system. Organize and maintain files for consultants and students. Ensure accurate data entry in the relevant databases.

Join our innovative team at hireframe as a HubSpot Administrator, where you'll take charge of optimizing our HubSpot ecosystem across Marketing, Sales, and Customer Success.This impactful, hands-on role is perfect for someone who thrives in a dynamic startup environment. As our HubSpot expert, you will be responsible for creating scalable systems, enhancing data quality, automating workflows, and ensuring our go-to-market teams have the insights and organization necessary to excel.If you're passionate about transforming disorganized processes into streamlined systems and enjoy building from the ground up, we want to hear from you!Duties and ResponsibilitiesAdminister HubSpot (CRM, Marketing Hub, Sales Hub, Service Hub) for peak performance.Manage user permissions, properties, lifecycle stages, and overall CRM hygiene.Ensure data integrity while continuously improving structure and documentation.Develop workflows, automations, lead routing, and enrichment processes.Configure pipelines, deal stages, SLAs, and internal notifications.Implement lead scoring and lifecycle management strategies.Identify inefficiencies and enhance go-to-market processes.Create dashboards and reports for leadership to monitor KPIs.Track pipeline performance, conversion rates, and revenue metrics.Provide actionable insights to Sales, Marketing, and Customer Success teams.Integrate HubSpot with tools like Aircall, LinkedIn, ZoomInfo, among others.Ensure smooth data flow across platforms.Evaluate and recommend new tools as necessary.Train and onboard team members on HubSpot best practices.Document processes and create SOPs to support scaling.Act as the internal HubSpot expert and strategic advisor.Requirements4–7+ years of experience in Sales Operations, Marketing Operations, Revenue Operations, or HubSpot Administration.Advanced HubSpot proficiency (workflows, automation, lead scoring, reporting, integrations).Strong understanding of B2B SaaS sales pipelines and customer lifecycle stages.Experience in building or restructuring CRM systems in a startup or high-growth setting.Analytical mindset with an acute attention to detail.Proactive self-starter with the ability to work independently.Excellent communication skills and capability to collaborate cross-functionally.Bonus Points:HubSpot certifications.Experience in implementing HubSpot from scratch or managing a migration.Familiarity with RevOps frameworks.BenefitsAt hireframe, we offer nearshore and offshore staffing solutions, functioning as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our comprehensive benefits package includes:Permanent remote work flexibilityAnnual performance bonusesDedicated coaching support

Position: Junior Systems AdministratorHiring Location: Latin AmericaEmployment Type: Full-Time (Remote)Contract Type: Independent ContractorOverview:As a Junior Systems Administrator, you will play a crucial role in supporting our company's essential business systems and end-user technology environment. This dynamic position encompasses NetSuite administration, remote monitoring and management (RMM), desktop support, onboarding/offboarding processes, and managing user access permissions across various platforms. The ideal candidate is not only detail-oriented and organized but also highly motivated to advance within the realm of IT systems and operations.Key Responsibilities:1. NetSuite AdministrationAssist in configuring, customizing, and maintaining NetSuite.Create and update saved searches, reports, and dashboards to empower business teams.Troubleshoot user issues and escalate complex matters when necessary.Support data imports, audits, and cleaning operations.Help maintain roles, permissions, and comprehensive system documentation.2. RMM & Endpoint ManagementMonitor and manage company devices using the RMM tool (updates, security, alerts).Perform routine patching, software deployment, and remote troubleshooting.Ensure compliance of workstations with IT and security policies.3. Desktop SupportProvide Level 1–2 technical support for macOS/Windows devices, peripherals, and applications.Troubleshoot network, hardware, and software issues for both on-site and remote employees.Maintain an inventory of devices, accessories, and licenses.4. Google Workspace AdministrationManage user accounts, groups, shared drives, and security settings within Google Workspace.Support onboarding and offboarding workflows, including email setup, group management, and access provisioning.Troubleshoot issues related to Gmail, Drive, Meet, Calendar, and Admin Console.5. User Access & Permissions ManagementCreate, modify, suspend, and audit user accounts across core systems (NetSuite, Google Workspace, RMM, SaaS tools).Adhere to security best practices, including least-privilege access and MFA enforcement.Maintain thorough documentation of access processes and approval workflows.6. Onboarding & OffboardingSet up new hire accounts, equipment, permissions, and workspace tools.Conduct IT orientation sessions for new employees.Deprovision accounts and secure data access during offboarding.Qualifications:1–2 years of experience in IT support, systems administration, or a related field.Basic knowledge of NetSuite, ERP workflows, and IT support processes.Proficiency in troubleshooting macOS and Windows environments.Familiarity with Google Workspace and RMM tools.Excellent organizational skills and attention to detail.A proactive attitude towards learning and professional development.Join our team and help us drive success through technology!

IndustryInternal Administration / Executive AssistanceWork Arrangement100% RemoteJob TypeFull-TimeWork Schedule40 hours per week | Flexible hours with necessary overlap during U.S. business hoursLocationsPhilippinesLATAM (Mexico, Colombia, Brazil, Argentina)Other remote regions with strong English communication skills and EA/operations experienceAbout Pearl TalentPearl Talent connects elite candidates with leading startups across the US and EU. Our clients have collectively raised over $5 billion and are supported by industry giants like OpenAI and a16z. We seek driven individuals eager for growth and long-term collaboration. Successful candidates may even have opportunities to work abroad with our clients.Discover our mission and the values that guide us: WATCH HEREWhy Join Us?At Pearl, we offer more than just a job; we provide a pathway to work alongside groundbreaking founders in the US and EU. Our goal is to place you in roles that challenge you and foster long-term, fulfilling careers.Role OverviewAs an Executive Assistant, you will be an essential partner to the CEO, tasked with optimizing executive time, maintaining operational clarity, and ensuring priorities are consistently addressed. This proactive role combines high-level executive support with light business development and internal operations management. You will engage closely with leadership and various teams to ensure alignment and execution, thriving in an environment built on trust and anticipation of needs.Your Impact:By enhancing communication, managing calendars, and ensuring follow-through on key initiatives, you will significantly elevate executive efficiency. Your contributions will minimize operational obstacles, advance critical priorities, and strengthen both internal and external stakeholder relationships. Supporting business development efforts will also play a pivotal role in driving revenue and client satisfaction.

We are seeking a skilled Linux Administrator to join our dynamic team. In this role, you will be responsible for managing and maintaining our Linux systems, ensuring optimal performance and security. You will collaborate with cross-functional teams to implement solutions that enhance our infrastructure and support our business operations.

Job Title: Senior Executive AssistantJob Type: Full-Time, RemoteSalary: Negotiable based on experience ($1,800 – $2,200/month)About UsWe are an innovative real estate firm operating across various locations, dedicated to enhancing our operational capabilities and streamlining administrative processes. Our leadership team prioritizes trust, collaboration, and strategic growth, fostering a dynamic, high-performance culture.Role OverviewWe are in search of a highly organized and proactive Senior Executive Assistant who will be instrumental in managing administrative functions and supporting strategic projects. This position is vital for transforming ideas into actionable outcomes, ensuring a seamless transition from concept to execution. The perfect candidate will possess exceptional organizational skills, attention to detail, and the ability to independently manage projects.Key ResponsibilitiesOversee executive calendars, manage email communications, and perform general administrative tasksTranslate concepts and ideas into actionable plans, including checklists and timelinesLead projects from inception to completionDevelop and maintain comprehensive onboarding materials and documentation systemsFacilitate follow-ups to ensure continuity on ongoing tasks and initiativesNavigate multiple priorities within a fast-paced, diverse business environmentAssist in scaling operations by identifying needs for additional resources or processesEnsure smooth transitions and continuity across various tasks and projectsRequired QualificationsFluency in English (both written and verbal)Demonstrated experience as an Executive Assistant, Operations Coordinator, or similar roleExceptional organizational and project management capabilitiesSelf-starter with a proactive approach to problem-solvingDetail-focused with a proven ability to establish systems and processesTrustworthy, motivated, and reliable

OverviewAs an Email Administrator, you will play a vital role in our Email Marketing Team at Turnitin. Collaborating closely with Corporate Marketing, you will manage email requests, schedule assignments, and provide essential assets to ensure timely email deployments. You will keep internal stakeholders informed with regular updates and oversee event-related emails.The ideal candidate is proficient in English, has experience with project management tools, and possesses a strong attention to detail. You must be able to work efficiently under tight deadlines and collaborate seamlessly with both the email team and other internal departments.This role is perfect for individuals looking to expand their skills and knowledge in email marketing and digital marketing as a whole. Comprehensive training on our marketing platforms and email marketing strategies will be provided. Additionally, the position will emphasize email marketing analytics and how to translate insights into actionable strategies. Responsibilities:Receive and process email requests via the project management tool, Asana, ensuring briefs are complete and tasks are assigned to the appropriate team members.Maintain the Email Calendar to efficiently communicate scheduled emails to stakeholders.Request and verify email distribution lists from Marketing Operations, ensuring they meet mailing criteria as confirmed by the email manager.Upload email content for machine translation to accommodate localization needs.Utilize Stripo to design and build emails using existing templates and provided assets (text, images, URLs), exporting HTML once the email is approved.Collaborate with stakeholders to secure email approvals.Assist the email marketing team with exporting reports from Pardot.Coordinate event email invitations.

Role Overview: As an Administrative Assistant in the Inspection department, you will play a vital role in ensuring product quality through visual inspections and documentation.Key Responsibilities:Conduct thorough visual inspections of products.Capture photographic evidence for quality assurance.Create and maintain product folders containing all collected photographic evidence.Update and manage the database to ensure accurate product information.Assist in organizing and archiving electronic files.Input data efficiently and accurately.Send validation confirmation emails to relevant stakeholders.Maintain administrative control and record-keeping of documents.

Join DATAMARK, Inc., a premier provider of business process outsourcing solutions, as a Bilingual Medical Interpreter. In this vital role, you will bridge communication between patients and healthcare providers, ensuring clarity and understanding in medical settings.Key Responsibilities Deliver high-quality verbal interpretation services, facilitating clear communication between patients and healthcare professionals. Accurately interpret medical dialogues, encompassing patient histories, diagnoses, treatment plans, and medical instructions. Assist in translating medical documents and forms, ensuring accuracy and compliance. Uphold confidentiality and adhere to ethical standards within the medical interpreting profession. Continuously update your knowledge of medical terminology and procedures to maintain accuracy. Foster trust and rapport with patients and healthcare providers to enhance communication.

Teamwork makes the stream work. Roku is transforming the way the world enjoys televisionAs the leading TV streaming platform in the U.S., Canada, and Mexico, Roku aims to power every television globally. We pioneered the streaming experience to the TV, connecting viewers to the content they cherish while empowering content creators to build and monetize substantial audiences. Our unique capabilities allow advertisers to engage consumers effectively.From your very first day at Roku, your contributions will be both valuable and recognized. We are a rapidly growing public company where every team member plays a crucial role. Join us and provide extraordinary experiences to millions of TV streamers worldwide while gaining significant exposure across various fields.

At Euronet Worldwide, Inc., we are not just innovators in payment solutions; we are pioneers in transforming how the world manages money. As a global leader in payment processing and cross-border transactions, our offerings range from mobile wallets and card issuance to real-time payment platforms, driving digital transformation in over 160 countries.We are seeking a passionate and proactive Sales Support Administrator to join our vibrant team within a rapidly growing organization!If you are enthusiastic about technology and are eager to advance your career in a dynamic environment, Euronet is the ideal workplace for you!Your Experience @EuronetAs a valued #Euronetter, you will be part of a human-centered culture that prioritizes trust, respect, and collaboration. Your contributions will be acknowledged, and you will be supported in your professional growth through enriching career development opportunities.Your ContributionsOversee payment-related incidents from detection to resolution, ensuring thorough follow-up.Assist customers with inquiries and non-payment claims via phone and email.Monitor and prioritize aged debt to facilitate timely collections.Manage both internal and external payment claims, including unpaid, missing, credited, or corrected invoices.Keep customers and internal stakeholders updated on payment statuses.Ensure accurate recording and management of invoices, payments, and contracts in our internal systems.Serve as a liaison among Customers, Sales, Finance, and Commercial teams on payment-related issues.Review, manage, and register contracts, annexes, and subrogations for both new and ongoing projects.Provide administrative and document support to the Sales team.Create Purchase Orders, manage digital archiving, and coordinate signature processes.Your QualificationsExceptional organizational skills with the ability to work independently.A minimum of 2 years of experience in a similar role within a fast-paced environment.Basic understanding or experience with invoices and payment processing.Proficient in MS Office tools (Excel, Outlook, etc.).Fluent in English and a native Spanish speaker.Key Attributes for SuccessSelf-sufficiencyAdaptabilityProactive approach, along with strong organizational and prioritization skillsTeam-oriented with an outgoing personalityEuronet is proud to be an Equal Opportunity Employer, and we welcome applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Join NOVACARD and transform the way people manage credit. As the first interest-free, no-annual-fee credit card provider in Mexico, our mission is to empower individuals to take control of their finances through a seamless mobile application. With NOVACARD, users can access credit up to $200,000 MXN, pay only when they use it, and complete all transactions in under five minutes. We aim to promote smarter financial decisions by offering flexibility and transparency, enabling our customers to achieve their financial aspirations. Simple finances, big goals.About the PositionWe are seeking a dedicated Database Administrator (DBA) to enhance and maintain our Data Warehouse (DWH) infrastructure. In this pivotal role, you will ensure the stability, performance, and reliability of our databases, manage user requests, and collaborate with engineering and analytics teams to swiftly resolve issues. This is an excellent opportunity for an enthusiastic professional who thrives on solving intricate technical challenges in a fast-paced, data-driven environment.This position is fully remote, with the possibility of occasional business travel as needed.Key ResponsibilitiesEfficiently manage and resolve DWH database requests.Collaborate cross-functionally to address related issues and support requests.Participate in incident management processes, including troubleshooting and escalation.Address Level 1 Support tickets regarding DBMS performance and analyze complex cases.Oversee access rights and fulfill requests from development teams (e.g., creating jobs, schemas, databases, updating DBMS versions, configuring new servers).Provide consultations and assist in analyzing SQL scripts and data-related issues.Ensure the stability, performance, and fault tolerance of production databases.