Job Title: Communications and Administrative SpecialistJob Type: Full-TimeAbout Us:We are a luxury coffee brand founded by a coffee sommelier, specializing in our flagship product, Craft Coffee Concentrate. This premium super-concentrate combines the convenience of instant coffee with the rich flavor profiles of a gourmet brew. Our products are available direct-to-consumer online, as well as through grocery stores, coffee shops, restaurants, and hotels. As a family-owned business in a dynamic startup environment, we are passionate about delivering exceptional coffee experiences.Explore our offerings at drinkkloo.com and follow us on Instagram at @drinkkloo.Featured In:Our products have been recognized by Bon Appetit for the Best Cold Brew Subscriptions and Best Instant Coffee, as well as by Food & Wine for the Best Cold Brew Coffee Concentrates.Key Responsibilities:Outreach: Engage with social media influencers, content creators, and potential retail partners who resonate with our brand ethos and audience. Identify and establish connections with influencers; previous experience is a plus but not mandatory. Build and maintain relationships with influencers and retailers through regular communication and partnership initiatives. Keep outreach records updated in our CRM system. Customer Experience & Support: Act as the primary contact for customer inquiries via phone, email, and chat, ensuring prompt and effective resolution of issues to enhance customer satisfaction. Collaborate with marketing and sales teams to align on customer communications and promotional strategies. Generate reports on customer feedback and service metrics to identify trends and recommend process improvements. Administrative Duties:Oversee daily administrative tasks including order processing, inventory management, and data entry.Qualifications: Exceptional English communication and interpersonal skills. Bachelor’s degree in Business Administration, Communications, or a related field. Demonstrated experience in sales, customer service, or administrative roles, ideally within the eCommerce or luxury goods sectors. Meticulous attention to detail and strong organizational skills. Proficient in CRM software, Microsoft Office Suite, and data management tools. Benefits: Flexible working hours and the option to work remotely. Direct access to the founders and the chance to be part of a growing startup from its inception. Extensive training and professional development opportunities.

Business Administration Specialist Job OverviewAs a key player in our operations team, you will conduct audits and ensure operational excellence. Your primary responsibilities will include:• Conducting thorough operations audits through customer follow-up calls and addressing their concerns.• Compiling and presenting insightful audit reports, complete with findings and actionable recommendations to the management team.• Identifying and monitoring key risk and control indicators in your designated audit areas.• Maintaining comprehensive documentation for risk assessment and management processes.• Executing audit-related investigations as assigned by the Manager.• Assessing and enhancing internal controls, as well as reviewing operational and management policies and procedures.• Ensuring the implementation of prior audit recommendations in current processes.• Collaborating with management to craft an annual audit plan.Secondary Responsibilities• Providing exceptional and professional service to customers over the phone, adhering to the approved script from the Quality Team.• Verifying, scheduling, and confirming order details efficiently.• Completing daily tasks, including call quotas, emails, and administrative reports.• Coordinating closely with stakeholders in various departments to support and execute business administration objectives set by the team leader.• Paying meticulous attention to detail, particularly in report handling and administrative tasks.• Being adaptable and ready to take on ad hoc tasks to meet business and customer needs.• Regularly reviewing data reports to identify and rectify any discrepancies.• Maintaining databases and updating information as needed for accuracy.• Generating business reports that highlight key data points and clearly communicating results to the management team.• Promoting products through upselling services to customers.

About the RoleWe are looking for a meticulous and reliable Administrative & HR Support Specialist to enhance our daily operations within the healthcare sector. This dynamic role integrates hands-on HR administration, recruitment assistance, and overall administrative coordination to guarantee efficient staffing, compliance, and the employee experience across various departments.The perfect candidate will possess prior HR or administrative experience within a healthcare setting, have a solid understanding of payroll and benefits processes, and be adept at coordinating with multiple teams in a fast-paced environment. Key ResponsibilitiesHuman Resources SupportOversee payroll administration tasks, including reviewing timecards and approving PTO requests.Assist with benefits administration, ensuring that new hires are enrolled in available programs and managing employee communications regarding benefits.Facilitate new hire onboarding, which includes:Ensuring all necessary paperwork is completed.Confirming I-9 documentation.Entering employees into the payroll system.Effectively communicating policies and procedures.Maintain and update the employee handbook as policies evolve.Coordinate and monitor daily staffing coverage across departments.Act as a liaison with the credentialing team for provider payer contracts.Assist with employment agreements and related documentation.Coordinate incentive programs and calculate earned bonuses for staff. Recruiting SupportAssist in recruiting efforts for new staff.Conduct initial screening interviews.Coordinate interviews and support hiring workflows. Administrative & Operational SupportPerform additional administrative duties as assigned.Support scheduling oversight and coordination.Assist with organizing and scheduling departmental meetings.Maintain accurate records and documentation across HR and operations.

Position OverviewWe are looking for a meticulous and proactive Accounting & Administrative Specialist to join our team. This role is pivotal in supporting our insurance accounting operations, facilitating commission reconciliations, overseeing carrier payments, and preparing month-end financial reports. You will play an essential role in ensuring precise reconciliations for direct bill and agency bill, tracking commissions, managing trust accounting, and delivering financial reporting.The ideal candidate will have a strong background in insurance accounting (preferred), demonstrate proficiency in using EPIC, and be adept at managing intricate workflows with carriers, brokers, producers, vendors, and finance partners.Key ResponsibilitiesDirect Bill ReconciliationDownload ReconciliationValidate commission amounts against received paymentsConfirm PR/BR commission percentagesImport transactions into EPIC for reconciliationAccurately associate carrier paymentsNon-Download ReconciliationRetrieve carrier statements from portals or emailConfirm receipt of carrier paymentsDocument statements in reconciliation logsLink payments in EPICAttach statements to carrier records in EPICArchive copies of statements in the Commission folderReceipts & Trust AccountingDocument carrier payments based on bank register activitiesMonitor and record vendor and client paymentsMaintain trust account activity using ExcelDocument financial funding as CFIN on client accountsUpdate trust Excel sheets for all funding activitiesDisbursementsLog carrier, vendor, and client disbursementsIdentify and record any missing disbursements (e.g., auto-payments) using bank registersPayroll EntriesPrepare payroll journal entries on the 7th and 22nd of each month, including:SalariesPayroll taxesInsurance401(k) contributionsFinance ContractsIssue new and renewal finance contracts for Marketing and Senior Account ManagersSubmit signed contracts for fundingRequest payment processing for finance contractsAttach signed finance contracts and follow up with finance companies for fundingAgency Bill & Client InvoicingGenerate client invoices based on carrier invoices and quotesAssist in agency bill and RP invoicing workflowsCollaborate with Senior Account Managers on billing itemsPrepare agency bill reconciliations for CPA review

Role overview Delivery Hero seeks a Business Development Specialist based in Taguig. This position plays a key role in expanding the company's reach and strengthening partnerships. The work involves close collaboration with teams across the business to spot new opportunities and support ongoing growth plans. What you will do Identify and assess potential business opportunities Build and maintain relationships with partners Collaborate with internal teams to support growth initiatives Apply analytical skills to help shape business strategies Contribute to projects that enhance Delivery Hero's market presence

Join Snappr, the world’s foremost marketplace for high-quality visual content. We empower businesses by connecting them with top-tier creators in photography, video, and editing, facilitating the creation of compelling visual narratives that drive growth. By leveraging advanced technology alongside a keen artistic vision, we enable brands to tell their stories through captivating visuals.Our culture is defined by a commitment to extreme ownership and exceptional performance. We are customer-focused, data-driven problem solvers who thrive on honest communication, embrace challenges by finding solutions, and strive for excellence. We value accountability, humor, and diversity — united in our mission to enhance how businesses convey their visual stories.About the Team:At Snappr, we are the largest on-demand marketplace for visual content worldwide. Our teams are entrepreneurial, collaborative, and focused on making a significant impact, tackling complex customer challenges on a global scale. Each project contributes to how businesses visually communicate, helping us set the benchmark for visual content globally.About the Role:As Snappr embarks on its international growth journey, maintaining operational excellence in finance and administration is crucial for efficient scaling. As a Finance and Administrative Specialist, you will be pivotal in ensuring financial integrity, facilitating process enhancements, and fortifying the administrative framework of our operations. You will work closely with the CEO's office and various teams, acting as a versatile team member to ensure the smooth execution of daily operations.

Join our dynamic team as an Administrative and Scheduling Support Specialist in the aged care sector, where your organizational skills will shine. This pivotal role focuses on enhancing daily operations within our expanding aged care business.Your contributions will ensure seamless communication among clients, support workers, and internal teams. The ideal candidate will engage in scheduling, administrative tasks, invoicing, and compliance, empowering our onshore team to prioritize exceptional care delivery.Work in a structured and fast-paced environment dedicated to supporting elderly clients, following Australia’s aged care framework.

Join our dynamic team as an Administrative Specialist, where you will play a pivotal role in enhancing our grant management operations. We are looking for a meticulous and organized individual who can efficiently coordinate projects, manage essential documentation, and facilitate seamless communication with clients. This is a fantastic opportunity for professional growth within a mission-driven organization. Key Responsibilities:Manage daily grant and project workflows, ensuring adherence to deadlines and compliance with all requirements.Maintain organized filing systems and oversee documentation management for grant-related records.Provide exceptional support for client relations through clear, timely, and professional communication.Execute detailed processes and tasks with precision and attention to detail.Perform various administrative functions, including data entry, report preparation, and follow-ups on outstanding items.

SupportYourApp is seeking an Administration & Operations Specialist who speaks fluent Dutch to join its remote team in Metro Manila, Philippines. This position focuses on a blend of administrative and operational duties, supporting both internal colleagues and external clients in a multicultural, multilingual environment. The company serves technology leaders and values a People First approach, offering team members the chance to build new skills within a growing SaaS business. Main Responsibilities Prepare and process accurate sales invoices, and assist with accounting-related administrative tasks. Follow up on accounts receivable, including communicating with customers about invoices, payments, and contracts. Verify customer orders, ensuring all details are correctly entered into internal systems. Keep customers informed about file statuses, orders, and ongoing administrative matters. Enter, update, and manage sales contracts in the database, maintaining high standards of data quality. Handle a variety of administrative tasks such as reception support, phone management, and general office duties. Support daily operational activities and contribute to the completion of internal projects. Facilitate clear communication between internal teams and clients to improve service and satisfaction. Maintain organized documentation and administrative records, ensuring deadlines and follow-ups are met. Role Highlights Remote position based in Metro Manila, Philippines. Work closely with a diverse, international team. Opportunities to develop skills in administration, operations, and client service within a SaaS company.

We are seeking a detail-oriented and proactive Administrative Staff member to join our team. The successful candidate will be responsible for managing inventory supplies for new site build-outs and projects. Key duties include:Preparing purchase orders and ensuring the accurate receipt of supplies.Monitoring expenses and budget adherence based on scheduled expenditures, cash flow, and forecasts; analyzing variances and providing timely reports to management.Collecting and interpreting data to provide status updates on expenses, including summaries of purchase orders, billing submissions, and work completion.Preparing data for payroll and timekeeping purposes.

Join our team as a Global Business Services Specialist where you will play a vital role in ensuring compliance and efficiency. Your responsibilities will include reviewing documents in accordance with established Work Instructions, processing audit report packs within GBS systems, generating and issuing certificates, verifying submitted documents, and invoicing clients. In addition, you will perform administrative tasks with precision and efficiency, contributing to our commitment to quality service.

Job Title: Netsuite Specialist / Supply Chain Administrative AssistantOverview: Join our dynamic team at onlyexperts as a Supply Chain Administrative Assistant/Netsuite Specialist. In this pivotal role, you will oversee supplier packing slips, validate and process purchase orders, while ensuring precise record maintenance in NetSuite and SharePoint. Your keen attention to detail and strong communication skills will be essential in facilitating smooth interactions between our suppliers and internal teams.Key Responsibilities:Supplier Packing Slip Management: Verify the accuracy of supplier packing slips upon receipt. Process Item Receipts in NetSuite in accordance with the received packing slips. Organize and categorize Nevados packing slips from NetSuite into designated folders on SharePoint. Monitor the Nevados shared email inbox daily for incoming packing slips. Sort received packing slips by project names for systematic record-keeping. Validate Purchase Orders in NetSuite and execute Item Receipt or Inbound Shipment transactions as required. Record tracking numbers, additional costs, and shipping/delivery dates within the Item Receipt in NetSuite. Export NetSuite-generated Packing Slips and archive them in the Nevados SharePoint for future review. Order and Purchase Order Management: Receive and analyze Open Order Reports (OORs) from the Nevados Supply Chain Team. Update Purchase Orders to maintain accuracy using data from the OOR. Manage routine updates (weekly/bi-weekly) from the Nevados Supply Chain Team regarding OORs. Review OORs for updates on production, shipping, or delivery dates by Purchase Order number. Adjust Purchase Order ship and delivery dates in NetSuite as necessary. Document any date changes in the Purchase Order Memo section for tracking purposes.

NeoWork is looking for a Back-Office Specialist for Legal Administration to help a US-based law firm with litigation and case management support. This remote position is available to candidates based in the Philippines. The focus is on administrative work that keeps legal operations organized and efficient. Key Responsibilities Coordinate calendars for attorneys and intake teams Monitor legal deadlines and follow up as needed Sort, organize, and maintain legal documents Perform a variety of administrative tasks accurately Assist with internal processes so legal staff can prioritize their main work What We Look For Background in legal or administrative support Careful attention to detail Ability to work independently and manage tasks without close supervision Enjoyment of structured, process-oriented work Strong sense of organization and precision Additional Information Remote role based in the Philippines This is not a client-facing position

Job Type: Full-time, long-term contractorWorkplace: RemoteSchedule: Full-time, aligned with U.S. business hours (Pacific Time Zone)Compensation: $1,200 - $1,800 USDWe are on the lookout for a dynamic Klaviyo Specialist and Shopify Administrator to elevate our email marketing strategies and enhance our e-commerce operations. This mid-senior level position integrates advanced email automation with proficient Shopify management, aimed at maximizing online sales and increasing brand visibility. You will craft intricate marketing flows, assess campaign performance, and work closely with our marketing team to maintain brand consistency. The role also includes overseeing Shopify's backend administration, optimizing merchandising, and integrating TikTok Shop functionalities. This is a prime opportunity for a proactive professional to significantly impact our expanding consumer goods brand.As a forward-thinking consumer goods brand, we are dedicated to driving online sales growth through strategic email marketing and optimized e-commerce experiences.We seek a strategic thinker who offers proactive insights rather than merely managing existing systems. The ideal candidate is exceptionally organized, detail-oriented, and dedicated to long-term growth while seamlessly adapting to our flexible scheduling and evolving brand requirements.• Design and optimize advanced email marketing flows to enhance online sales and brand recognition• Formulate comprehensive email marketing strategies and automation workflows• Analyze campaign effectiveness and provide data-driven optimization recommendations• Oversee Shopify backend operations, including merchandising optimization and product categorization• Integrate and enhance TikTok Shop capabilities to broaden sales channels

Retirement Plan Administration SpecialistThe Retirement Plan Administration (RPA) team plays a vital role in ensuring compliance, government reporting, and plan terminations for our clients' bundled retirement plans. As experts in qualified retirement plan rules and operations, we function as an internal consulting group, driving strategic, operational, and product enhancements across the organization.We are looking for a dedicated and experienced Retirement Plan Administration Specialist to join our dynamic team. In this role, you will manage plan terminations, answer inquiries regarding retirement plans, and collaborate with our team to enhance processes and workflows.

Join our dynamic team at Delivery Hero as a Controlling Business Intelligence Specialist. This role is pivotal in driving data analytics and insights that will enhance our operational efficiency and strategic decision-making. You will be responsible for developing and maintaining business intelligence solutions that support our financial controlling processes.Your analytical skills will be crucial as you translate complex data into actionable insights, allowing us to optimize our performance and achieve our business goals. If you are passionate about data and want to make a significant impact in a fast-paced environment, we want to hear from you!

Join Our Team! Filipino and Philippine-Based Professionals Only!Wingz is a prominent rideshare company in the US, specializing in Non-Emergency Medical Transportation (NEMT). We are dedicated to enhancing healthcare transportation options and are seeking a skilled Business Operations Specialist to join our remote team.Visit our website: https://www.wingz.com/Position Overview: As a Business Operations Specialist, you will play a pivotal role in supporting daily operations and strategic initiatives. You will collaborate with leadership to ensure operational efficiency and assist in managing business contracts and vendor agreements.

Job Description: Website Administrator / SpecialistAs a Website Administrator, you will play a crucial role in ensuring the optimal functionality, security, and performance of our company’s websites. Your responsibilities will include managing servers, maintaining website operations, and executing strategies to enhance user experience while minimizing downtime. You will work collaboratively with internal teams and external clients to deliver technical support, performance analytics, and innovative web solutions.Key ResponsibilitiesOversee and manage server performance to guarantee maximum uptime.Configure and sustain web servers, along with associated software and hardware systems.Efficiently upload, update, and manage web content with precision and punctuality.Conduct regular assessments to ensure hardware and software are functioning correctly.Design and develop websites that reflect organizational goals and branding.Implement A/B testing and other performance metrics to enhance user experience.Offer guidance on managing peak traffic and strategies for minimizing downtime.Ensure adherence to web standards, accessibility protocols, and security measures.

Join Our Team as a CRM & Administrative Operations Associate (GoHighLevel Expert)At Wing, we are on an inspiring mission to revolutionize the future of work for companies around the globe! As a premier destination for organizations aiming to cultivate exceptional teams and streamline their operations, we are actively seeking a skilled CRM & Administrative Operations Associate (GoHighLevel Expert) to join our dynamic team immediately!Key Responsibilities:CRM Management (GoHighLevel)Oversee and enhance the complete GoHighLevel setupDesign and maintain automations, pipelines, forms, and workflowsQuickly diagnose and resolve CRM-related issuesIntegrate GHL with calendars, funnels, email systems, and tracking toolsEnsure data accuracy and reporting integrityFacilitate a seamless, automated lead journey from initial contact to sales and post-sale supportAdministrative Support, Lead Management & Client ExperienceRespond promptly to incoming emails, direct messages, and inquiriesClassify and prioritize leads (cold, warm, hot) and forward qualified leads to the sales teamSchedule appointments directly on the sales team’s calendarMaintain consistent follow-ups to ensure no lead is left unattendedUpdate CRM with every interaction and maintain accurate statusesProvide professional support to clients, directing them to appropriate team membersEnhance overall response speed and uphold a premium client experienceQualifications:• 3-5 years of relevant experience in CRM operations, administrative support, or client relationship management• Proficient in GoHighLevel (GHL) setup, automation, and troubleshooting• Strong track record in lead management, client communication, and administrative duties• Exceptional organizational skills with a keen attention to detail• Excellent written and verbal communication skills in English• Ability to work autonomously and ensure seamless operations without oversightTechnical Specifications:• USB headset with noise-cancellation capabilities• Functional webcam• Computer with a minimum 1.8 GHz processor and no less than 4GB RAM• Primary Internet Service Speed: at least 25 Mbps cable connection• Backup Internet Service Speed: at least 10 Mbps