Join our dynamic team as a Construction Project Manager and Secretary for a leading US-based construction firm. In this pivotal role, you will ensure the seamless progression of multiple projects, acting as the essential bridge among architects, expediters, drafters, and various stakeholders. Your responsibilities will include coordinating schedules, managing documentation, securing necessary approvals, and tracking project milestones.This position calls for an individual with in-depth knowledge of the construction sector, exceptional organizational abilities, and strong communication skills.

Job OverviewAs a Construction Project Manager Virtual Assistant focused on Operations & Coordination, you will serve as the essential operational support for our general contracting projects. This is not a conventional support role; you will be dynamically engaged in ensuring that construction activities align seamlessly with field teams, vendors, timelines, permits, and JobTread data.We are looking for someone who takes initiative and addresses coordination challenges proactively. If you are someone who prefers to wait for direction, this position may not be suitable for you.Key Responsibilities1. Project CoordinationMonitor active project timelines, promptly identifying any deviations or delays in milestones.Adjust schedules based on field inputs, vendor delays, or permit issues.Proactively seek information from relevant stakeholders when updates are lacking.2. JobTread System ManagementEnsure the accuracy of JobTread data, including budgets, schedules, RFIs, submittals, and change orders.Identify and rectify any incomplete or inconsistent data entries.Ensure project documentation reflects real-time field conditions.3. Field CoordinationServe as the communication link between Project Managers, site superintendents, and field crews.Resolve any discrepancies in field updates without unnecessary escalation.Manage stakeholder interactions directly to close gaps in communication.4. Vendor & Logistics ManagementHandle communications with vendors regarding lead times, orders, and delivery status.Follow up rigorously on any delayed shipments.Coordinate delivery schedules to align with the actual site readiness.5. Permits & Compliance MonitoringTrack permit statuses and follow up with authorities for updates.Keep an organized archive of compliance documents, ensuring all revisions are accurate.Highlight potential risks related to permit delays and their impact on project timelines.6. Operational Administrative SupportProduce detailed progress reports based on live project data.

Role overview The Construction Project Manager - Operations & Coordination at scale-virtually plays a pivotal role in supporting general contracting projects from an operational perspective. This remote position, based in the Philippines, requires active involvement in keeping construction execution aligned across field teams, vendors, schedules, permits, and JobTread data. The role calls for someone who can spot coordination gaps and address them independently, especially when field updates, vendor delays, or documentation issues threaten project momentum. Success in this position depends on being a self-starter who thrives without constant supervision and can adapt to shifting project needs. Key responsibilities Project coordination Monitor ongoing project timelines and quickly identify when milestones are off track. Adjust and reconcile project schedules based on field reports, vendor delays, and permit requirements. Proactively reach out to stakeholders when information is missing or unclear. JobTread system management Keep JobTread data up to date, including budgets, schedules, RFIs, submittals, and change orders. Correct incomplete or inconsistent entries as soon as they are found. Ensure project documentation in JobTread accurately reflects current field conditions. Field coordination Serve as the communication link between the Project Manager, site superintendents, and field crews. Resolve discrepancies in field updates quickly to keep projects moving. Manage stakeholder communications directly, escalating issues only when necessary. Vendor and logistics management Maintain regular contact with vendors about lead times, orders, and delivery logistics. Follow up proactively on delayed shipments to resolve issues promptly. Coordinate delivery schedules with actual site readiness. Permit and compliance tracking Track permit status from submission through approval, seeking updates from authorities as needed. Organize and update compliance document archives to ensure accurate records. Identify risks related to permit delays that could impact project timelines. Operational administrative support Create and format progress reports using real-time project data.

Position Overview Join our dynamic team at remote-raven as a meticulous and proactive Project Manager specializing in construction management. This remote role is ideal for candidates who excel in overseeing project lifecycles from concept to completion. You will be the key liaison among internal teams, clients, subcontractors, and field personnel, ensuring seamless communication and project progression. The ideal candidate will possess robust knowledge of construction processes, including scheduling, budgeting, and subcontractor management, alongside the discipline to thrive in a fully remote workspace. Core Responsibilities Project Planning & Execution• Manage the entire project lifecycle from pre-construction to closeout, ensuring compliance with milestones, budgets, and timelines.• Develop and maintain comprehensive project schedules, monitoring progress and adapting plans to changing circumstances.• Collaborate with owners, architects, engineers, subcontractors, and suppliers to align on project objectives and deliverables.• Analyze and interpret construction drawings, specifications, contracts, and scopes of work.• Keep organized records of project documentation, including RFIs, submittals, change orders, meeting notes, and daily logs. Budget & Cost Management• Oversee project budgets and monitor costs against original estimates throughout the project lifecycle.• Review and process invoices, pay applications, and change order requests from subcontractors and vendors.• Proactively identify potential cost risks and communicate effectively with leadership and clients.• Assist in preparing project budgets, cost forecasts, and financial reports. Scheduling & Coordination• Create and maintain project schedules using construction management software like Procore, MS Project, Buildertrend, or similar tools.• Coordinate schedules for subcontractors and suppliers to mitigate conflicts and minimize delays.• Conduct regular virtual project meetings and site check-ins to track progress and address issues.• Manage procurement schedules for materials and equipment to align with project milestones. Subcontractor & Vendor Management• Issue and manage subcontract agreements, scopes of work, and purchase orders.• Ensure compliance of subcontractors with safety, quality, schedule, and documentation requirements.• Address and resolve field issues, conflicts, and disputes efficiently.

Role overview remote-va seeks a Project Coordinator with experience in the flooring industry, particularly tile installation. This is a fully remote position for candidates based in the Davao Region, Philippines. The coordinator will support project delivery by working closely with estimators, installers, and clients to keep each project organized and up to company standards. What you will do Oversee flooring projects from start to finish, ensuring each phase progresses as planned. Coordinate directly with estimators and installers, following up to keep projects on schedule. Monitor project timelines, budgets, and deliverables, with a focus on maintaining quality. Serve as the main contact for clients, estimators, and installers to support clear communication. Prepare and update key project documents, including progress reports and schedules. Identify potential issues early and take action to keep projects moving forward and standards high. Support the team in following safety guidelines and industry best practices.

We are seeking a dynamic and experienced Senior Project Manager / Coordinator to join our team at Treanty. In this fully remote role, you will lead various projects, ensuring they are completed on time and within budget while meeting the highest quality standards. You will collaborate with cross-functional teams, manage resources effectively, and communicate progress to stakeholders.

RemoteVA PH is on the lookout for a meticulous and organized Construction Administrative Assistant who possesses a deep understanding of the UK construction sector. The successful candidate will be tasked with crafting professional quotes for a variety of construction projects, overseeing administrative processes, and offering basic secretarial support. A strong grasp of UK-specific quoting norms, along with expertise in software tools such as QuickBooks and Monday.com, is essential for this role.Key Responsibilities: Develop and oversee quotes for construction projects tailored to client needs. Collaborate with contractors, suppliers, and team members to ensure accurate cost estimates. Maintain a comprehensive record of quotes and update their statuses using Monday.com. Execute general administrative and secretarial tasks, including email management, scheduling, and data entry. Assist in the creation of financial documents and basic reporting via QuickBooks. Ensure all documents are formatted correctly and adhere to professional standards.

RemoteVA PH is a premier virtual assistance agency dedicated to delivering high-quality administrative support to a diverse clientele across the globe. With a focus on optimizing business operations, we provide reliable and efficient virtual assistance to help our clients thrive.We are in search of a meticulous Construction Administrator to oversee client communications and invoicing processes. The successful candidate will possess experience in managing emails, preparing invoices, and utilizing essential software tools such as Outlook, CAD, and QuickBooks.Key Responsibilities:Professionally and promptly respond to and manage client emails.Accurately create and send invoices using QuickBooks.Keep organized records of communications and transactions.Work collaboratively with the team to ensure a seamless workflow.

Join our team as a Bid Coordinator, where you will be an essential asset in the pre-construction and estimating phases, facilitating successful project bids through proactive subcontractor engagement, clear communication, and effective bid management. Collaborating closely with Pre-Construction Managers, estimators, and project teams, you'll ensure that subcontractors receive precise bid documents, submit their proposals promptly, and align with TrueNorth’s high standards of quality and responsiveness.Key ResponsibilitiesSubcontractor Engagement: Manage the distribution of bid invitations, including drawings, specifications, and project details to qualified subcontractors, while also following up to enhance proposal participation.Bid Document Oversight: Organize and maintain comprehensive bid files, ensuring all drawings, addenda, RFI responses, and communications are accurate and consistent.Communication & Support: Act as the primary liaison for subcontractors during the bidding process, addressing logistical inquiries and directing technical questions appropriately.Proposal Monitoring & Reporting: Track bid status, oversee subcontractor responses, update bid lists, and provide detailed reports to pre-construction leadership.Cost Analysis & Reporting: Evaluate historical cost data and past project pricing to support accurate estimating, benchmarking, and ongoing improvement efforts.Template & Form Management: Regularly update, maintain, and enhance estimating templates, bid forms, and standard pre-construction documentation to ensure uniformity and precision.Estimator Support: Assist estimators with takeoffs, data entry, file formatting, and administrative tasks to streamline their workflow.

We are seeking candidates located in the Philippines!Position Title: Contracts Administrator (Construction)Monthly Compensation: $1,500 AUDEngagement Type: Independent Contractor AgreementWork Schedule: This position requires alignment with Australian business hours (approximately 8 AM - 4 PM, Monday to Friday) for effective collaboration, while allowing flexibility in managing your own time as a contractor.About Us: At Hunt St, our mission is to connect Australian businesses with exceptional remote talent in the Philippines. This role involves direct engagement with the client as an independent contractor, not through an outsourcing agency. Enjoy the benefits of a fully remote position, allowing you to work from the comfort of your home.About the Client: Our client is a distinguished residential builder specializing in bespoke, high-quality home construction. They pride themselves on operating a streamlined, hands-on business model focused on delivering personalized builds with an unwavering commitment to detail and client satisfaction.Position Overview: We are looking for a meticulous and organized Contracts Administrator to support a construction firm that is undertaking a comprehensive operational reset and expansion. This pivotal hire will have the chance to take charge of essential administrative and coordination tasks.Your responsibilities will include collaborating closely with the business owner to refine processes, oversee contracts, and ensure a seamless project flow from approval through execution. The aim is for you to achieve full independence in managing daily operations within approximately three months.Main Responsibilities: Manage all incoming and outgoing contracts, ensuring accuracy and thoroughnessPrepare, monitor, and follow up on quotes and RFQs (Requests for Quotation)Track project costs and maintain updated quote tracking systemsFollow up on invoices and assist in securing outstanding paymentsSupport basic job scheduling and coordination among stakeholdersProvide general administrative support across projects from approval to executionMaintain organized records, documentation, and tracking systemsIdentify inefficiencies and proactively enhance workflows and processesQualifications:Essential Skills and Experience:Demonstrated experience as a Contracts Administrator, ideally within the construction sectorOutstanding organizational skills with exceptional attention to detailProficient in Excel or Google Sheets for tracking, reporting, and data managementBasic financial acumen (cost tracking, invoice management, payment follow-ups)Ability to work autonomously and take ownership of operational processesProactive, resourceful, and adaptable in a fast-paced environment

Role Overview Remote Raven is looking for an Administrative and Sales Coordinator based in the Philippines (remote). This role supports sales operations, manages day-to-day administrative tasks, and helps keep communication clear among team members. The coordinator plays an important part in advancing sales efforts and supporting customer satisfaction.

Job Title: Operations & Scheduling CoordinatorJob Code: [KD-AFSOSC 1]Position Type: Full-timeWorking hours: 8:00 AM - 5:00 PM Eastern Daylight Time, Monday - FridayAbout Our ClientWe are in search of a meticulous and highly organized Operations & Scheduling Coordinator to enhance the efficiency of our dynamic Production Department. In this pivotal role, you will ensure that construction projects are primed for production by scheduling, reviewing job files, and coordinating logistics with clients, crews, and vendors. Your proactive approach to identifying potential issues and maintaining an adaptable schedule is vital for our operational success.Key Responsibilities:Project Readiness Review: Assess each job using our “Vet for Production” checklist to confirm that all materials, approvals, and documentation are adequately prepared.Scheduling Coordination: Collaborate with clients, field crews, and delivery vendors to set project start dates, ensuring seamless and timely execution.Logistics Management: Communicate essential site preparation requirements, delivery schedules, material drop-off specifics, and access instructions to all parties involved.Status Tracking: Maintain accurate job statuses and detailed notes in the CRM, ensuring the team remains informed about project advancements.Issue Flagging: Swiftly notify the team of any job delays stemming from missing materials, pending approvals, weather conditions, or other external factors.RequirementsAt least 1 year of experience in project coordination, scheduling, or administrative roles, preferably within U.S.-based construction, insurance, or service sectors.Demonstrated capability in managing multiple projects and coordinating schedules across various teams.Excellent communication skills with the ability to engage professionally with clients, vendors, and internal stakeholders.Proficient in task management tools, spreadsheets, and Google Calendar.Skilled at prioritizing tasks and working independently in a remote setting.Knowledge of construction or insurance project workflows is a plus.Experience utilizing CRM systems and reviewing documentation for operational readiness.Basic RequirementsProficiency in spoken and written English is essential.Relevant work experience is required.Ability to provide an NBI clearance and/or Local Police Clearance background check prior to onboarding is mandatory.Must be available for video meetings with the camera on when necessary.Technical RequirementsDevice: A reliable laptop or desktop computer.Internet: High-speed internet connection (minimum 10 Mbps).Audio: Noise-canceling headset.Video: Webcam for virtual meetings.

Job Description: Project CoordinatorPosition Overview The Project Coordinator plays a crucial role in facilitating project execution by effectively managing schedules, tasks, and communications. This position demands exceptional organizational abilities, meticulous attention to detail, and a commitment to ensuring that all project deliverables are completed punctually and in accordance with company standards.Key ResponsibilitiesLeverage Wrike project management software to generate reports on timelines, overdue tasks, assignees, and key performance indicators (KPIs).Proactively identify overdue tasks and engage with assignees to ensure project momentum is maintained.Manage task data as needed, including the reassignment of tasks when required.Conduct data entry by accurately inputting provided datasets into designated tasks.Communicate effectively through email and Teams chat during USA/PST business hours (9:00 AM – 5:00 PM PST).Maintain precise project documentation and status reports for management and stakeholders.Assist in project meetings by preparing agendas, documenting minutes, and tracking follow-up actions.Ensure strict compliance with confidentiality requirements across all project-related activities.Collaborate with team members and stakeholders to address issues and optimize workflow efficiency.

Join Our Team!Hunt St is actively seeking talented individuals based in the Philippines to fill the role of Estimator. This exciting opportunity allows you to work remotely while contributing to Australian construction projects.About the Role: As an Estimator, you will play a crucial role in preparing precise cost estimates and Bills of Quantities (BOQ) for various construction projects in the Australian market. The ideal candidate will have strong technical skills, attention to detail, and the ability to communicate effectively with our Australian clients.Compensation: Enjoy a competitive salary ranging from $1,500 AUD to $2,000 AUD monthly.Work Schedule: Although this is a remote role, you will need to align your schedule with Australian business hours (approximately 9 AM - 5 PM, Monday to Friday). As an independent contractor, you will have the flexibility to manage your time effectively.

Job Title: HVAC Office Administrator / Operations CoordinatorLocation: Fully RemoteJob Description: We are seeking an exceptionally organized and detail-oriented individual to oversee the administrative and operational functions of our HVAC company. The ideal candidate will excel at multitasking, meeting deadlines, and ensuring seamless operations. This role demands outstanding communication skills, a proactive mindset, and the ability to manage diverse tasks including job coordination, customer relations, project management, compliance, and marketing efforts.Key Responsibilities:Job Coordination & Documentation: Manage work orders, change orders, submittals, RFIs, and RFPs.Customer & Vendor Communication: Engage with clients, vendors, and contractors through email, phone, and WhatsApp.Project & Office Management: Assist with bids/proposals, track equipment rentals, material purchases, and change orders while maintaining communication with on-site project managers.Compliance & Safety: Support site-specific safety plans and regulatory paperwork management.Marketing & Social Media: Contribute to managing our online presence, customer engagement, and brand visibility.HVAC Plans & Vendor Pricing: Review HVAC plans and specifications, request pricing from vendors, and track all estimates and submittals using Monday.com.PlanSwift & Estimating Support: Utilize PlanSwift for reviewing takeoffs, measuring materials, and preparing estimates.

VirtueStaff is on the lookout for a meticulous and technology-savvy Project Operations Manager who will be pivotal in driving the successful implementation of national furniture repair and installation projects for our esteemed client. This role acts as the critical link in our B2B operations, connecting clients, internal technicians, and financial systems seamlessly. You will be tasked with interpreting technical specifications from blueprints, coordinating intricate schedules and travel logistics, and managing project finances within QuickBooks Online. The ideal candidate will possess a background in civil engineering, design, or construction and excel in a fast-paced, high-complexity environment.Key ResponsibilitiesOversee project timelines, technician assignments, and travel logistics to ensure a well-balanced schedule for national projects.Assist technicians in defining their project scope, outlining deliverables, and establishing key points of contact.Blueprint Interpretation: Analyze and interpret blueprints while confidently communicating specialized industry terminology to clients and team members.Manage project expenses and budget tracking within QuickBooks Online.Act as the primary communication point for clients, managing project timelines and expectations to achieve high satisfaction levels.Utilize project management tools such as Monday.com, Slack, and Google Drive to maintain project transparency and efficiency.

About the RoleTreantly is seeking a detail-oriented and innovative Virtual Assistant to facilitate project management within our dynamic production and storytelling environment. This role emphasizes coordination, communication, and execution, complemented by a layer of creative insight and AI-assisted asset generation as necessary.As a key liaison among clients, creative teams, and leadership, you will ensure that concepts are effectively articulated, projects progress smoothly, and the final products adhere to brand standards.What You’ll Do1. Creative Project CoordinationOversee incoming creative requests from clients, including video, photo, social media, and campaigns.Transform vague ideas into precise and structured briefs.Delegate and coordinate tasks among editors, designers, and collaborators.Monitor timelines, deliverables, and project statuses across multiple assignments.Maintain organized systems using tools like Notion, Trello, and Google Drive.2. Client Communication & Flow ManagementAct as a consistent and professional point of contact for all project-related inquiries.Provide updates, solicit feedback, and ensure clear and efficient communication.Translate unclear or incomplete requests into actionable directives.Ensure clients remain informed, supported, and confident throughout the project lifecycle.3. Creative Handoff & Quality ControlPrepare clear, actionable handoffs for editors and creative personnel.Verify that all deliverables adhere to brand voice, tone, and platform specifications (such as Instagram, TikTok, YouTube).Conduct light quality control prior to delivery, ensuring brand alignment and creative direction.4. AI-Assisted Creative SupportOccasionally create final assets under tight deadlines, including images, short-form videos, and conceptual visuals.Utilize AI tools such as Higgsfield, Kive, Runway, and ChatGPT.Exhibit a strong eye for design and the ability to match the aesthetics of different brands.5. Scheduling & LogisticsOrganize shoot schedules, deliverables, and timelines.Coordinate internal and client meetings, prioritizing projects and managing shifting timelines.Assist with light production planning as necessary.6. Production SupportHelp organize shot lists, deliverables, and creative assets.Facilitate projects involving direct photography or video capture.Ensure that assets are systematically organized and prepared for post-production.

Join CrewBloom as a meticulous and proactive Project Coordinator, where you will play a pivotal role in the successful planning, execution, and oversight of a variety of projects.In this position, you will collaborate with cross-functional teams, monitor project timelines, and facilitate effective communication among all stakeholders to ensure project success.Key Responsibilities Work with project managers and team members to outline project objectives, deliverables, and timelines. Craft comprehensive project plans, allocate resources, and establish timelines. Track project milestones, proactively identifying and resolving potential challenges. Assist in the coordination of tasks and assignments across various departments. Ensure thorough documentation of project schedules, reports, and meeting notes. Promote clear communication within the team, keeping all members updated on project developments. Assist in identifying project risks and developing mitigation strategies. Organize meetings, workshops, and presentations to facilitate project activities. Collect and organize project requirements and stakeholder feedback. Contribute to process enhancements and best practices for continuous improvement. Qualifications Bachelor's degree in a relevant field such as Business or Project Management. Demonstrated experience as a Project Coordinator or in a similar role. Exceptional organizational and time management capabilities. Strong communication and interpersonal skills. Familiarity with project management tools and software. Detail-oriented with a dedication to high-quality outcomes. Able to thrive in a fast-paced, collaborative environment. Proficient problem-solving skills and a proactive mindset. Knowledge of project management methodologies is a plus. System Requirements Minimum internet speed of 15mbps for primary connection and 10mbps for backup. A desktop or laptop equipped with an i5 processor and at least 8GB RAM; an i3 processor is acceptable as a backup.Note: Backup systems must remain functional during power outages. A working webcam. A noise-canceling USB headset. A quiet, dedicated home office space. Benefits Experience a vibrant and inclusive company culture that values your contributions and fosters your professional development. Engage in opportunities for learning and innovation that make a significant impact in your field. Access to limitless career advancement prospects.

Join the electric vehicle revolution with RemoteVA PH as a dedicated and detail-oriented EV Project Coordinator. In this pivotal role, you will oversee and enhance the process of electric vehicle (EV) charger installations. You will serve as the key link between our internal teams, utility providers, permitting agencies, and clients, ensuring that all projects are executed on time, documentation is precise, and communication is effective.Key Responsibilities- Collaborate with internal teams, including drafters, consultants, and data-entry staff, to ensure timely delivery of project tasks.- Act as the primary point of contact for utility companies (e.g., PSE&G) and municipal permitting offices.- Monitor and track permits, applications, and approvals, and escalate any delays as needed.- Prepare and evaluate project documentation, including service request forms, utility maps, and permit packages.- Manage project schedules, dependencies, and deliverables using tools like Monday.com or similar platforms.- Confirm readiness for installation by checking utility upgrades, permits, and material availability.- Provide technical insights based on your electrical knowledge to work effectively with engineers and inspectors.- Clearly communicate project status and timelines with clients to ensure transparency.