Job Title: Dynamic Administrative/Executive AssistantLocation: Remote WorkJob Description: We are on the lookout for a meticulous and proactive Administrative/Executive Assistant to become a vital part of our team. The successful candidate will provide extensive administrative support while managing property spreadsheets, calendars, client lists, lead generation efforts, and conducting research. This position demands a keen eye for detail, exceptional communication skills, and the capability to juggle various tasks efficiently.Key Responsibilities: Edit property spreadsheets bi-weekly for website and HubSpot uploads, producing tailored versions for each platform. Update the online calendar weekly via Google Calendar. Monthly review of client lists to ensure new entries are categorized as ‘Marketing’ for newsletter distribution. Assist in lead generation by researching potential clients through Google, websites, LinkedIn, Facebook, and listing platforms under supervisor guidance. Input data by creating ‘Companies’ and their associated ‘Contacts’ with relevant details such as names, emails, phone numbers, and religious affiliations. Engage with clients on social media platforms, including: Following on Facebook, LinkedIn, and YouTube. Connecting with existing contacts on LinkedIn. Conduct research on: Events for potential attendance or exhibiting to inform planning and establish a calendar of ongoing events, campaigns, and religious activities. Current religious affairs relevant to enhance engagement strategies and elevate the profile of Faithful. Newsletters, journals, and magazines for contributing blogs and articles or providing commentary on existing content. Provide administrative support to the executive team as required. Maintain organized records of documents, spreadsheets, and correspondence.

‍ Job Title: Executive Assistant – CRM & WordPress Specialist (Remote)Location: RemoteHours: Monday to Friday, 4AM – 8AM EST Job OverviewWe are looking for a motivated and tech-savvy Executive Assistant to enhance our administrative processes and improve our web/CRM operations. You will play a crucial role in customizing Salesforce, managing WordPress pages and forms, and assisting with daily operational tasks such as invoicing, client communications, and calendar management.This position is ideal for a self-motivated individual who excels in autonomy and can collaborate effectively with our UK-based team while navigating various tools and systems. Key ResponsibilitiesDevelop and customize WordPress forms and layoutsManage and tailor Salesforce CRM workflows and dashboardsSupport client follow-ups, email communications, and meeting schedulingGenerate and manage invoices, receipts, and basic bookkeeping entriesFacilitate inter-department communication for task updates and completionsIdentify and propose automation opportunities using tools like Make.com or ZapierEnsure data accuracy across systems and assist with data migration projects Essential QualificationsDemonstrated experience in WordPress website management and customizationIn-depth knowledge of Salesforce or similar CRM platforms (e.g., Pipedrive)Familiarity with automation tools like Make.com or Zapier is a significant plusMinimum of 2 years of experience in executive or virtual assistanceExceptional communication skills—both written and verbalStrong time management skills and the ability to work independentlyProficient in handling sensitive information with confidentiality and discretionComfortable collaborating during UK time zone hours Technical SkillsWordPress (Forms, Plugins, Page Editing)Salesforce or equivalent CRM toolGoogle Workspace (Gmail, Calendar, Sheets, Docs)Basic bookkeeping or invoicing toolsAutomation platforms (Make.com, Zapier – optional)

Job Description: Executive AssistantPosition OverviewJoin our innovative team at Remote VA as a dedicated and detail-oriented Executive Assistant. In this vital role, you will provide exceptional support to our senior management, ensuring smooth operations and effective communication. We seek a candidate who is adept in AI tools, Microsoft Excel, social media management, and design software. Familiarity with Jobber and QuickBooks is a plus, enhancing your candidacy. The ideal candidate possesses strong communication skills, demonstrates flexibility, and excels in managing multiple tasks within a dynamic environment.Key ResponsibilitiesDeliver daily administrative assistance to executives, including scheduling, correspondence, and task prioritization.Leverage AI tools to optimize workflows, boost productivity, and facilitate decision-making.Analyze and manage data utilizing Microsoft Excel, including report generation and financial tracking.Oversee social media accounts, ensuring consistent branding and engaging content.Design visually appealing materials using design software (e.g., Canva, Adobe Suite).Assist with operational tasks utilizing Jobber for workflow management and QuickBooks for financial reporting.Coordinate meetings, prepare agendas, and document minutes effectively.Uphold confidentiality and professionalism in handling sensitive information.Collaborate with team members to ensure project execution and success.QualificationsEducation: Bachelor's degree in Business Administration, Management, Marketing, or a related field preferred.Technical Skills:Proficiency in AI tools for enhanced productivity and automation.Advanced Microsoft Excel skills (formulas, pivot tables, data visualization).Experience in social media management and content creation.Strong design capabilities using Canva, Adobe Photoshop/Illustrator, or comparable tools.Familiarity with Jobber and QuickBooks is advantageous.Language Skills: Excellent command of English, both written and spoken.Soft Skills:Exceptional organizational and multitasking abilities.Effective communication and interpersonal skills.Ability to follow instructions and work autonomously.Proactive, team-oriented mindset.Meticulous attention to detail and problem-solving aptitude.

Join Our Team as a Bookkeeper and Executive AssistantLocation: Fully RemoteRole Overview:We are seeking a dedicated and detail-oriented Bookkeeper and Executive Assistant who possesses robust financial acumen and exceptional administrative abilities. The ideal candidate will have practical experience with Netsuite and QuickBooks, along with the capability to manage executive responsibilities such as scheduling, correspondence, and providing high-level organizational assistance.Key Responsibilities:Financial Management:Maintain precise financial records, including accounts payable (AP) and accounts receivable (AR).Process invoices, payments, and expense reports utilizing Netsuite and QuickBooks.Conduct bank reconciliations and produce financial reports.Ensure adherence to financial regulations and timely tax filings.Executive Support:Oversee email correspondence, document organization, and other communications for senior executives.Manage calendar scheduling, appointments, and meeting logistics.Assist with project management and various administrative tasks to enhance operational efficiency.Perform industry research and summarize findings for executive decision-making.Coordinate travel arrangements and monitor expense tracking and reporting.Required Qualifications:At least 3 years of bookkeeping/accounting experience.Expertise in Netsuite and QuickBooks (both Online and Desktop).Proven experience in managing financial statements, reconciliations, and expense tracking.Strong administrative skills and executive support proficiency.Highly organized with keen attention to detail.Ability to multitask and prioritize effectively in a fast-paced setting.Excellent written and verbal communication skills.Fluency in English (both written and spoken).Maintain confidentiality and professionalism in handling sensitive financial and executive matters.Preferred Qualifications:Previous experience in executive assistance.Background in financial reporting or accounting support.Familiarity with additional accounting software tools.Strong problem-solving abilities and capacity to work independently.

Join our team as an Executive Assistant and play a crucial role in providing exceptional support to our executives. This position requires a proactive individual with outstanding organizational skills, creativity, and the ability to manage a diverse range of tasks. The ideal candidate will significantly contribute to our success by enhancing client engagement, driving marketing initiatives, and improving operational efficiency.Key Responsibilities:Efficiently manage calendars, schedule appointments, and coordinate meetings and travel arrangements for executives and clients.Leverage tools such as Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and Hubspot to establish and maintain effective systems.Manage incoming and outgoing communications, including emails, phone calls, and other correspondence.Assist in preparing and distributing reports, presentations, and various documents as needed.Deliver outstanding client service by promptly addressing inquiries and concerns.Support multiple executives by managing various email accounts (e.g., CEO, COO).Collaborate with team members to ensure smooth operations and interdepartmental support.Maintain confidentiality and discretion when handling sensitive information.Continuously identify opportunities to improve efficiency and effectiveness in administrative processes.

Job Title: Executive Assistant – Real EstateLocation: RemoteEmployment Type: Full-time Job DescriptionWe are on the lookout for an exceptionally organized and proactive Executive Assistant to provide comprehensive support to our real estate department head. This pivotal role demands outstanding administrative skills, meticulous attention to detail, and the ability to juggle multiple tasks with ease. The ideal candidate will be tasked with generating spreadsheets and charts, managing executive calendars, and ensuring the seamless execution of daily operations. Key ResponsibilitiesDeliver direct administrative support to the department headCreate and sustain basic spreadsheets and charts for effective reporting and trackingOrganize meetings, appointments, and events; dispatch calendar invites and remindersSystematically organize and preserve digital files and documentationAssist in the preparation of presentations, reports, and internal communicationsCollaborate with internal teams and external stakeholders as necessaryTrack deadlines and proactively follow up on action items to ensure timely completion QualificationsDemonstrated experience as an Executive Assistant, Administrative Assistant, or in a similar capacityExceptional organizational and time management abilitiesProficient in Microsoft Office Suite (especially Excel, Word, Outlook) and Google WorkspaceOutstanding written and verbal communication skillsCapability to manage confidential information with discretionFamiliarity with real estate operations or property management is advantageousBachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory

Role overview Hunt ST seeks an Executive Assistant to support its executive team. This fully remote position is open to candidates based in the Philippines. The role centers on helping leadership stay organized and connected across the company. What you will do Manage complex calendars and schedules for executives Coordinate meetings that involve multiple departments Facilitate clear communication between teams and leadership Prioritize tasks and handle several responsibilities to keep executive operations on track What helps you succeed Strong organizational skills and attention to detail Ability to manage shifting priorities comfortably Clear communication style that keeps information moving between departments Proactive approach to anticipating needs and addressing problems Location This is a remote role for candidates based in the Philippines.

Job Description: Dynamic Real Estate Executive AssistantPosition Overview We are in search of a motivated and exceptionally organized Real Estate Executive Assistant to deliver extensive administrative and operational support to our senior executives. The ideal candidate will possess a background in real estate or property management, excellent communication abilities, and the capacity to juggle multiple priorities in a dynamic environment.Key ResponsibilitiesOffer high-level administrative support, including managing calendars, scheduling appointments, and arranging travel.Draft, revise, and oversee correspondence, reports, contracts, and presentations pertinent to real estate dealings.Facilitate meetings with clients, investors, brokers, and property managers.Organize and maintain property files, lease agreements, and transaction documentation.Assist in generating financial reports, budgets, and summaries of property performance.Perform market research and compile data to aid in real estate decision-making.Coordinate with internal teams and external partners to ensure seamless operations.Handle sensitive information with confidentiality and professionalism.Assist executives in project management, ensuring timely completion of goals and deliverables.Utilize digital tools and platforms (CRM systems, property management software, MS Office, Google Workspace) effectively.Develop basic spreadsheets and charts, and manage calendar invites on behalf of department heads. QualificationsEducation & ExperienceBachelor’s degree in Business Administration, Real Estate, or related field is preferred.At least 3–5 years of experience as an Executive Assistant, preferably within the real estate or property management sector.Demonstrated ability to support senior executives and handle complex scheduling tasks.Technical SkillsExpertise in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.Experience with real estate software (e.g., AppFolio, Yardi, Salesforce, or similar CRM tools).Exceptional organizational and project management skills.Capability to prepare professional-grade reports and presentations.Skilled in creating spreadsheets, charts, and managing calendar invites.Soft SkillsOutstanding written and verbal communication skills.Meticulous attention to detail and adeptness at multitasking.Discretion in managing sensitive and confidential information.Exemplary professional demeanor coupled with strong interpersonal skills.Able to work independently as well as collaboratively within a team.

Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities

VirtueStaff seeks a Virtual Assistant / Executive Assistant to provide remote support from Metro Manila, Philippines. This position centers on dependable administrative assistance, helping clients and internal teams keep operations on track. The role is fully remote, allowing work from anywhere in Metro Manila. Key responsibilities Coordinate calendars, manage inboxes, and prepare documents for both clients and internal teams. Schedule meetings, book travel, and handle related logistics. Research topics and compile findings for a range of projects. Draft reports and create presentations with careful attention to detail. Act as a communication link between clients and team members to ensure clarity. Monitor social media accounts and support content creation tasks. Spot opportunities to improve office workflows and overall efficiency. Collaborate with colleagues to meet deadlines and achieve project objectives. What helps people succeed here This position fits those who are comfortable with technology, notice the small details, and take initiative to solve challenges. A proactive approach and strong organizational habits are important for success in this role.

Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).

Job Description – Male Executive Assistant (Go High Level Experience)We are on the lookout for a highly motivated and detail-oriented Male Executive Assistant with extensive knowledge in Go High Level CRM. In this pivotal role, you will deliver exceptional administrative and operational support to senior management, ensuring seamless daily operations and promoting an efficient workflow. This position calls for outstanding organizational abilities, confidentiality, and adeptness in managing multiple priorities in a dynamic environment.Key ResponsibilitiesOversee executive schedules, appointments, and communications while maintaining professionalism and confidentiality.Leverage Go High Level CRM to manage client pipelines, track leads, and enhance marketing automation.Prepare comprehensive reports, presentations, and documentation for both internal and external stakeholders.Coordinate meetings, travel logistics, and event planning.Monitor and ensure timely completion of tasks, deadlines, and deliverables.Act as a liaison between executives, clients, and team members.Assist in project management, ensuring alignment with organizational objectives.Maintain accurate records and databases, ensuring data integrity and confidentiality.

We are in search of a highly organized, proactive, and detail-oriented Personal Executive Assistant to provide exceptional support to a busy executive in the construction sector. This role is perfect for a self-motivated individual with outstanding communication skills who excels at managing various responsibilities with efficiency and grace. If you are seeking a vibrant, fast-paced environment where your organizational expertise will be recognized, we invite you to apply.Key Responsibilities:Calendar & Travel Management: Manage and coordinate an evolving executive schedule, arranging appointments and overseeing both domestic and international travel logistics.Communication: Create, proofread, and manage professional correspondence, emails, and presentations, ensuring effective and precise communication at all times.Project Support: Assist in tracking project timelines, collaborate with internal teams, and prepare regular reports regarding project developments.Event Coordination: Organize and manage meetings, conferences, and corporate events, ensuring all logistical elements are executed seamlessly.Administrative Support: Handle routine administrative duties such as expense reporting, file organization, record maintenance, and other ad-hoc office tasks.Personal Assistance: Occasionally oversee personal tasks and household duties for the executive, including coordinating personal appointments, errands, and family-related obligations.

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

Global Pacific Support is excited to collaborate with one of our esteemed clients in the search for a dedicated and detail-oriented Executive Assistant. This pivotal role is integral in delivering administrative support, facilitating effective communication, and maintaining orderly systems that enhance daily business operations.Key Responsibilities Execute precise data entry and uphold systematic digital records. Oversee email communications, both incoming and outgoing, with professionalism and promptness. Foster team coordination, ensuring timely follow-ups and information dissemination. Provide assistance with administrative and miscellaneous tasks as required to support executives and teams. Uphold confidentiality and professionalism in all communications and documentation.

About the RoleJoin our dynamic team as a dedicated Executive Assistant specializing in accounting support. In this role, you will play a crucial part in streamlining business operations through the management of business listings, effective communication with sellers, follow-up correspondence, and involvement in light accounting tasks. The ideal candidate will possess exceptional English communication skills and a solid background in accounts payable (AP) and accounts receivable (AR), preferably within an accounting firm context.Key ResponsibilitiesOversee and update online business listings and directories.Engage with business sellers through phone and email, ensuring clear and professional communication.Prepare and dispatch follow-up communications and inquiries.Assist with basic accounting functions, including tracking and reporting of AP/AR.Keep precise records of conversations, transactions, and communications.Support calendar scheduling, conduct basic research, and perform general executive support tasks.Coordinate with internal teams regularly to align on tasks and ensure timely execution.

Join Lago as a proactive Executive Assistant, providing essential support to our executive leadership team in the Marketing and Sales departments. This fully remote position is designed for individuals who excel in organization and communication, ensuring our executives can focus on strategic initiatives without distraction.Your responsibilities will include managing executives' calendars, organizing meetings, and tracking progress on various projects. We seek a detail-oriented individual who is adept at anticipating needs and thrives in a fast-paced, growth-oriented environment.

Job Title: Executive Assistant / Excel SpecialistIndustry: Construction Location: Remote Employment Type: Full-Time Job OverviewWe are looking for a meticulous and highly organized Executive Assistant with exceptional Excel proficiency to support our executive leadership team in the dynamic construction sector. This position is ideal for a proactive individual who excels in fast-paced environments and can efficiently manage administrative responsibilities while utilizing data to enhance operational efficiency and strategic decision-making.Your primary responsibilities will encompass managing communications, organizing schedules, executing reporting tasks, and fostering client relationships. Your advanced Excel skills will be essential for data analysis, reporting, and streamlining workflows. Key Responsibilities Oversee executive calendars and schedule meetings while coordinating travel plans Manage email correspondence using Outlook and ensure prompt follow-ups Develop and maintain comprehensive Excel reports utilizing advanced functions (VLOOKUP, PivotTables, etc.) Assist with CRM tasks using Pipedrive (training provided) Conduct lead generation and data enrichment using Seamless.ai Support order processing and inventory management via SellerCloud Prepare presentations, reports, and documentation for internal and client use Collaborate with clients, vendors, and internal teams to guarantee seamless operations Uphold confidentiality and professionalism in all communications Qualifications Essential Skills & Experience Exceptional written and verbal communication skills Proficient in Microsoft Outlook for email and calendar management Advanced skills in Microsoft Excel (VLOOKUP required; PivotTables preferred) Strong organizational and multitasking capabilities Meticulous attention to detail and a problem-solving orientation Ability to work independently and effectively manage time Tools & Platforms Excel - VLOOKUP required, PivotTables helpful Outlook - For email and scheduling Pipedrive - Training provided Seamless.ai - For lead generation SellerCloud - For order and inventory management Education & Experience Bachelor’s degree preferred (in Business Administration, Construction Management, or a related field) Minimum of 2 years of experience in an executive assistant or administrative role Experience in the construction industry is a strong advantage

Industry: Veterinary Healthcare Startup (Tech-Enabled)Location: RemoteSchedule: Pacific Standard Time (PST)Working Hours: Full-Time (40 hours/week, aligned with PST business hours)About TreantlyTreantly is a dynamic and rapidly expanding veterinary healthcare startup leveraging technology to provide modern, high-quality pet care. Our collaborative team of 16 is dedicated to scaling operations and enhancing pet well-being. As we grow, we are seeking an exceptional Executive Assistant to provide vital operational support, ensuring that our administrative, HR, and compliance needs are met with efficiency and accuracy.This is an urgent hire for a motivated individual who can quickly bring structure and organization to the executive team.Role OverviewThe Executive Assistant will act as an essential support to our leadership team, managing inboxes, calendars, documentation, and compliance tasks proactively. The ideal candidate is highly organized, discreet, tech-savvy, and proficient with AI tools, capable of handling sensitive information with care. You will respond promptly, adhere to structured processes, and streamline administrative workflows.Key ResponsibilitiesExecutive SupportEfficiently manage inboxes and calendars, ensuring quick responsesPrioritize and highlight urgent communicationsDraft and send professional email responses for leadershipDocument & Compliance ManagementOrganize agreements and documentation in Google DriveTrack and follow up on legal paperwork and compliance itemsSupport HR workflows to ensure no tasks are overlookedInternal CoordinationFacilitate communication across departments to ensure follow-upsMaintain task trackers and accountability systemsAssist in managing internal administrative processesRecruiting & Research SupportConduct LinkedIn sourcing and outreach using a provided checklistAssist with recruitment coordination as neededPerform research to support leadership decision-makingClient Communication SupportSend professional follow-up emails to clients (no calls required at this time)