Join our vibrant team at findstarfish as an Executive Assistant, where your organizational skills will make a significant impact on our global network of businesses. We are looking for proactive and detail-oriented individuals who thrive in a fast-paced environment and are ready to support our C-level executives.

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities

Job Description – Male Executive Assistant (Go High Level Experience)We are on the lookout for a highly motivated and detail-oriented Male Executive Assistant with extensive knowledge in Go High Level CRM. In this pivotal role, you will deliver exceptional administrative and operational support to senior management, ensuring seamless daily operations and promoting an efficient workflow. This position calls for outstanding organizational abilities, confidentiality, and adeptness in managing multiple priorities in a dynamic environment.Key ResponsibilitiesOversee executive schedules, appointments, and communications while maintaining professionalism and confidentiality.Leverage Go High Level CRM to manage client pipelines, track leads, and enhance marketing automation.Prepare comprehensive reports, presentations, and documentation for both internal and external stakeholders.Coordinate meetings, travel logistics, and event planning.Monitor and ensure timely completion of tasks, deadlines, and deliverables.Act as a liaison between executives, clients, and team members.Assist in project management, ensuring alignment with organizational objectives.Maintain accurate records and databases, ensuring data integrity and confidentiality.

Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.

Join our dynamic team at Crewbloom as a Senior Executive Assistant, where you will play a pivotal role in supporting our Co-Founder and leadership team. This position transcends traditional administrative duties — you will be a trusted partner, enhancing daily operations, optimizing communication, and ensuring that all tasks are executed flawlessly in our rapidly growing organization.If you possess a proactive mindset, meticulous attention to detail, and excel in environments that require independent problem-solving, this is your chance to make a significant contribution.Key ResponsibilitiesEfficiently manage and optimize the Co-Founder’s calendar, prioritizing meetings and deadlines.Act as the primary liaison for both internal and external stakeholders, fostering clear and professional communication.Coordinate meetings, confirm appointments, and provide timely updates to the leadership team.Engage with clients via phone and email to collect necessary information and provide updates.Prepare, review, and manage essential documents, including agreements and internal reports.Track tasks diligently, following up on deliverables to ensure timely completion.Conduct research and organize information to fulfill business and operational needs.Execute administrative tasks such as document management and team coordination.Assist with social media management tasks as required.Handle sensitive information with utmost confidentiality and professionalism.Qualifications5+ years of experience as an Executive Assistant or in a comparable position.Demonstrated experience supporting C-level executives (CEO, Founder, etc.).Proficient in calendar management, client communication, and document preparation.Exceptional written and verbal communication skills.Highly organized with a keen eye for detail and strong follow-through.Able to multitask, prioritize, and adapt in a fast-paced environment.Proactive, resourceful, and equipped with a solutions-oriented mindset.Proficient in Google Workspace with a quick learning ability for new tools and systems.Strong time management skills, capable of efficiently handling multiple responsibilities.Ability to maintain confidentiality and professionalism at all times.Minimum Technical and Work Environment Requirements:Internet Connection:Primary internet connection with a minimum speed of 15 Mbps.Backup internet connection with at least 10 Mbps that can support work during a power outage.Primary Device:Desktop or laptop equipped with at least:Intel Core i5 (8th generation or newer)

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

Global Pacific Support is excited to collaborate with one of our esteemed clients in the search for a dedicated and detail-oriented Executive Assistant. This pivotal role is integral in delivering administrative support, facilitating effective communication, and maintaining orderly systems that enhance daily business operations.Key Responsibilities Execute precise data entry and uphold systematic digital records. Oversee email communications, both incoming and outgoing, with professionalism and promptness. Foster team coordination, ensuring timely follow-ups and information dissemination. Provide assistance with administrative and miscellaneous tasks as required to support executives and teams. Uphold confidentiality and professionalism in all communications and documentation.

Join Lago as a proactive Executive Assistant, providing essential support to our executive leadership team in the Marketing and Sales departments. This fully remote position is designed for individuals who excel in organization and communication, ensuring our executives can focus on strategic initiatives without distraction.Your responsibilities will include managing executives' calendars, organizing meetings, and tracking progress on various projects. We seek a detail-oriented individual who is adept at anticipating needs and thrives in a fast-paced, growth-oriented environment.

Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

Position Overview:assist-world is on the lookout for a meticulous and proactive Executive Assistant to support our Mental Health Practice. This role is pivotal in providing exceptional administrative and organizational backing, ensuring smooth operations for our expanding team. The ideal candidate will demonstrate outstanding organizational skills, effectively manage a diverse range of tasks, and maintain seamless communication across all departments.Key Responsibilities:● Administrative Support:○ Perform a variety of administrative duties as requested.○ Oversee calendar management, scheduling, and coordination of meetings.○ Handle document formatting, data entry, and conduct basic research.● Organizational Systems:○ Develop, maintain, and optimize organizational systems in Notion and Google Drive.○ Manage shared team documents and dashboards to ensure data accuracy and relevance.○ Monitor and follow up on outstanding tasks across various departments.● Project Support:○ Cooperate with team members to track tasks and provide status updates.○ Ensure completion of delegated tasks and action items.○ Prepare meeting summaries and briefings as required.

VirtueStaff seeks a Virtual Assistant / Executive Assistant to provide remote support from Metro Manila, Philippines. This position centers on dependable administrative assistance, helping clients and internal teams keep operations on track. The role is fully remote, allowing work from anywhere in Metro Manila. Key responsibilities Coordinate calendars, manage inboxes, and prepare documents for both clients and internal teams. Schedule meetings, book travel, and handle related logistics. Research topics and compile findings for a range of projects. Draft reports and create presentations with careful attention to detail. Act as a communication link between clients and team members to ensure clarity. Monitor social media accounts and support content creation tasks. Spot opportunities to improve office workflows and overall efficiency. Collaborate with colleagues to meet deadlines and achieve project objectives. What helps people succeed here This position fits those who are comfortable with technology, notice the small details, and take initiative to solve challenges. A proactive approach and strong organizational habits are important for success in this role.

Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).

Please whitelist the domains lever.co and hire.lever.co with your email provider to ensure you receive our communications.Disclaimer: This is a general outline for the Executive Assistant position. Specific responsibilities and tools will be elaborated during the final interview. It is essential to apply for the appropriate position based on your location and expertise. We value candidates who can excel in this role!Executive AssistantAt Wing, we are on an exhilarating journey to transform the future of work for businesses across the globe! We aspire to be the premier destination for organizations looking to assemble exceptional teams and streamline their operations.We are eager to welcome a talented Executive Assistant to our dynamic team, starting immediately!Key Responsibilities:1. Generate and send invoices, monitor payments, and accurately record company expenditures.2. Collect and analyze data on industry trends and best practices, preparing insightful reports for comparative analysis.3. Organize and maintain files and documents systematically.4. Perform data entry tasks including lead lists, meeting minutes, transcription of audio files, payroll preparation, and research note organization.5. Conduct product research, facilitate purchasing, and secure samples.6. Maintain and update information for marketing and sales initiatives via a CRM system.7. Oversee project monitoring, manage internal communications, and organize company data efficiently.8. Coordinate team schedules, avoid conflicts, and ensure timely client meetings.9. Arrange travel itineraries, including hotel bookings and rental cars.10. Handle incoming calls, manage appointment scheduling, and conduct information inquiries.11. Respond to emails, follow up on communications, organize inboxes according to client preferences, and alert clients about important messages.12. Compile data and other materials into cohesive reports and presentation slides.13. Upload videos, manage online reviews, and ensure the account profile remains current.14. Perform ad hoc tasks as required.Qualifications:• A minimum of 3 years of experience supporting C-Level executives (CEO, COO, etc.) as an Executive Assistant.• A Bachelor's degree or relevant certification is mandatory.• Exceptional communication skills via phone, email, and instant messaging.• Proficient in English (written and verbal) at a minimum B2 level.• Strong organizational and time management abilities, with a keen attention to detail.

Join our dynamic team at getwingapp as a Mid-Level Executive Assistant. This pivotal role involves providing high-level administrative support to executives, ensuring smooth daily operations, and enhancing productivity within the organization.Your responsibilities will include managing schedules, coordinating meetings, and handling communications effectively. We are seeking a proactive individual with exceptional organizational skills who thrives in a fast-paced environment.

Join our dynamic team at CoconutVA as an Executive Assistant and Operations Support professional. In this vital role, you will provide comprehensive administrative support and assist in streamlining operations to foster efficiency and productivity. If you are organized, proactive, and have a passion for helping teams succeed, we want to hear from you!

Job Description: Executive AssistantPosition OverviewJoin our innovative team at Remote VA as a dedicated and detail-oriented Executive Assistant. In this vital role, you will provide exceptional support to our senior management, ensuring smooth operations and effective communication. We seek a candidate who is adept in AI tools, Microsoft Excel, social media management, and design software. Familiarity with Jobber and QuickBooks is a plus, enhancing your candidacy. The ideal candidate possesses strong communication skills, demonstrates flexibility, and excels in managing multiple tasks within a dynamic environment.Key ResponsibilitiesDeliver daily administrative assistance to executives, including scheduling, correspondence, and task prioritization.Leverage AI tools to optimize workflows, boost productivity, and facilitate decision-making.Analyze and manage data utilizing Microsoft Excel, including report generation and financial tracking.Oversee social media accounts, ensuring consistent branding and engaging content.Design visually appealing materials using design software (e.g., Canva, Adobe Suite).Assist with operational tasks utilizing Jobber for workflow management and QuickBooks for financial reporting.Coordinate meetings, prepare agendas, and document minutes effectively.Uphold confidentiality and professionalism in handling sensitive information.Collaborate with team members to ensure project execution and success.QualificationsEducation: Bachelor's degree in Business Administration, Management, Marketing, or a related field preferred.Technical Skills:Proficiency in AI tools for enhanced productivity and automation.Advanced Microsoft Excel skills (formulas, pivot tables, data visualization).Experience in social media management and content creation.Strong design capabilities using Canva, Adobe Photoshop/Illustrator, or comparable tools.Familiarity with Jobber and QuickBooks is advantageous.Language Skills: Excellent command of English, both written and spoken.Soft Skills:Exceptional organizational and multitasking abilities.Effective communication and interpersonal skills.Ability to follow instructions and work autonomously.Proactive, team-oriented mindset.Meticulous attention to detail and problem-solving aptitude.

Please ensure to whitelist the domains "lever.co" and "hire.lever.co" to receive our communications.Disclaimer: This is a general job description for the role mentioned. Specific tasks and tools will be outlined in the final interview stage. Ensure you apply for the appropriate position based on your qualifications and experience. We prioritize candidates who can excel in this role!Mandarin & English Speaking Executive Assistant (Remote)At Wing, we are on a transformative journey to redefine work for companies around the globe! Our goal is to be the ultimate resource for organizations seeking to build top-tier teams while streamlining their operations.We are currently seeking a Mandarin & English Speaking Executive Assistant to join our dynamic team immediately!Key Responsibilities:1. Draft and manage email and text communications, prepare reports, and analyze various documents.2. Facilitate virtual meetings and phone conferences, providing interpretation between Mandarin and English speakers.3. Liaise with property managers and tenants to address property-related inquiries.4. Collaborate with contractors and service providers to schedule repairs and follow up on completion while managing payments.5. Oversee the CEO's calendar, arranging business appointments, meetings, and calls.6. Conduct research and make informed decisions about suppliers, service providers, equipment, and supplies.7. Handle confidential information with utmost integrity and professionalism.8. Undertake additional administrative tasks as required.Required Qualifications:• Fluency in both Mandarin and English (verbal and written)• A minimum of 5 years experience supporting C-level executives (CEO, COO, etc.)• Bachelor’s degree or relevant certification (required)• Exceptional communication skills via phone, email, and instant messaging• Strong command of English, both written and verbal (minimum B2 level)• Excellent organizational skills and effective time management• Proficient in modern technologies, including desktop sharing, cloud solutions, and VoIP• Experience with office productivity tools and spreadsheets (e.g., MS Office)• Familiarity with online calendars and scheduling tools (e.g., Google Calendar)• Proactive mindset and eagerness to learn• Ability to work during night shiftsTechnical Specifications:• USB Headset with noise-cancellation capabilities...