Job Title: Sales and Executive Assistant with Excel ExpertiseLocation: Fully Remote (Philippines preferred)Employment Type: Full-time Job OverviewJoin our dynamic team as a proactive and detail-oriented Sales and Executive Assistant. You will play a crucial role in supporting our sales operations and executive team, utilizing advanced Excel skills, including VLOOKUP and Pivot Tables, to manage data, create insightful reports, and optimize workflows. The successful candidate will demonstrate exceptional organizational skills, technological proficiency, and the ability to manage confidential information with the utmost discretion. Key Responsibilities Manage executives' calendars, handle email correspondence, and coordinate meetings Prepare and analyze detailed sales reports using Excel (VLOOKUP, Pivot Tables, charts) Maintain and update CRM records and client databases Assist with lead generation, follow-ups, and pipeline tracking Collaborate with internal teams to ensure timely delivery of sales materials and updates Draft professional documents, proposals, and presentations Perform administrative tasks including travel arrangements, expense tracking, and file organization QualificationsEducation & Experience Bachelor’s degree in Business Administration, Marketing, or a related field At least 2 years of experience in sales support, executive assistance, or administrative roles Technical Skills Advanced proficiency in Microsoft Excel (including VLOOKUP, Pivot Tables, and conditional formatting) Experience with CRM platforms (e.g., Zoho CRM, Pipedrive, Salesforce) Familiarity with productivity tools (Google Workspace, Microsoft 365, ClickUp, Zoom) Strong data entry and reporting capabilities Soft Skills Outstanding verbal and written communication skills High level of professionalism and discretion Exceptional organizational and time management skills Analytical problem-solving mindset with a strong attention to detail Preferred Qualifications Experience supporting remote teams or international executives Knowledge of e-commerce platforms and sales funnels Familiarity with automation tools (Zapier, Airtable, AppSheet) Ability to create dashboards and visual reports

Job Title: Sales Assistant and Excel Specialist Location: Remote Employment Type: Full-time Department: Sales / OperationsWe are on the lookout for a meticulous and technologically adept Excel Specialist/Sales Assistant to enhance our sales operations and data management initiatives. The ideal candidate is expected to have exceptional Excel proficiency, a proactive mindset, and the capability to aid in CRM and construction lead tracking. This position is crucial in optimizing workflows, ensuring precise record-keeping, and supplying the sales team with actionable insights. Key ResponsibilitiesManage and refresh sales tracking spreadsheets and dashboards utilizing advanced Excel functions (e.g., VLOOKUP, pivot tables, conditional formatting)Assist in organizing leads, contacts, and deal pipelines within Pipedrive CRMProvide support to the sales team with data entry, reporting, and follow-up coordinationTrack and retrieve project data from Dodge Construction Central or similar platformsCompile sales reports, forecasts, and performance summariesCollaborate with internal teams to guarantee timely and accurate communicationsExecute administrative tasks including scheduling, email correspondence, and document preparation

Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).

As a Senior Operations Excellence Executive, you will play a pivotal role in driving operational improvements and efficiencies within our organization. Your expertise will be essential in optimizing processes, enhancing productivity, and ensuring that our operational strategies align with our business goals. You will work closely with various departments to identify opportunities for innovation and implementation of best practices.

Position Overview:Join RemoteVA PH as an Excel Data Management Specialist, where you will play a crucial role in our data handling processes. You will be engaged in manipulating extensive data sets, generating insightful reports, and accurately entering information into various websites and databases.Key Responsibilities:Execute advanced data manipulation and cleanup utilizing Microsoft Excel.Create and maintain precise and informative reports for internal use.Input and manage data across multiple websites and our internal databases.Guarantee the accuracy, integrity, and consistency of all data.Collaborate effectively with team members to adhere to reporting and data entry deadlines.

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

Work Setup: Onsite (BGC Taguig)Schedule: Shifting SchedulesKey Responsibilities:Process Optimization: Identify and eliminate inefficiencies, streamline workflows, and enhance service delivery through effective standardization.Technology & Innovation: Leverage a strong background in evaluating and integrating cutting-edge tools such as AI, automation, and analytics to elevate customer interactions.Training & Development: Facilitate coaching, skill-building programs, and knowledge-sharing initiatives for agents and team leads.Data Analytics and Metric Improvement: Monitor performance metrics, ensure compliance with policies, and uphold service excellence standards.Customer Experience Enhancement: Analyze customer feedback, implement necessary improvements, and cultivate a customer-centric culture.

Position Overview:assist-world is on the lookout for a meticulous and proactive Executive Assistant to support our Mental Health Practice. This role is pivotal in providing exceptional administrative and organizational backing, ensuring smooth operations for our expanding team. The ideal candidate will demonstrate outstanding organizational skills, effectively manage a diverse range of tasks, and maintain seamless communication across all departments.Key Responsibilities:● Administrative Support:○ Perform a variety of administrative duties as requested.○ Oversee calendar management, scheduling, and coordination of meetings.○ Handle document formatting, data entry, and conduct basic research.● Organizational Systems:○ Develop, maintain, and optimize organizational systems in Notion and Google Drive.○ Manage shared team documents and dashboards to ensure data accuracy and relevance.○ Monitor and follow up on outstanding tasks across various departments.● Project Support:○ Cooperate with team members to track tasks and provide status updates.○ Ensure completion of delegated tasks and action items.○ Prepare meeting summaries and briefings as required.

Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.

Job Description: Data Analyst - Excel VLOOKUP SpecialistPosition OverviewWe are on the lookout for a talented Data Analyst with exceptional skills in Microsoft Excel, particularly in utilizing VLOOKUP and other advanced functions to effectively manage, analyze, and interpret data. The successful candidate will be tasked with gathering, organizing, and scrutinizing extensive datasets to generate actionable insights that will enhance business decision-making processes.Key ResponsibilitiesCollect, clean, and verify data from various sources to ensure precision and uniformity.Conduct sophisticated data analysis using Excel functions such as VLOOKUP, INDEX-MATCH, PivotTables, and conditional formulas.Create and maintain dashboards, reports, and data models to monitor business performance.Detect trends, patterns, and anomalies within datasets to aid strategic planning.Work collaboratively with cross-functional teams to identify data requirements and provide customized solutions.Document procedures and offer suggestions for enhancing data management and reporting efficiency.Guarantee data integrity and adherence to company standards.

Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities

Job Title: Data Specialist / Executive Assistant (SQL Specialist)Location: RemoteEmployment Type: Full-timeWorking Hours: Monday – Friday, 10:30 AM – 6:30 PM ESTJob Overview:Join our dynamic team as a Data Specialist / Executive Assistant with a strong command of SQL and other database tools. We are looking for an enthusiastic and meticulous individual who thrives on problem-solving and operates independently. In this role, you will analyze complex datasets, optimize workflows, and enhance our existing systems. Responsibilities include managing and transitioning intricate Excel datasets into SQL or other database platforms, alongside providing essential administrative support to the executive team. While extensive experience in every area is not mandatory, a solid technical foundation and a quick learning ability are essential.Key Responsibilities:Design, manage, and enhance complex Excel datasets, facilitating potential migration to SQL or other database systems.Perform data analysis to uncover trends, inconsistencies, and opportunities for operational enhancement.Craft SQL queries for data extraction, manipulation, and organization for reporting and strategic decision-making.Ensure database integrity by maintaining accuracy, security, and efficiency.Support executives with administrative tasks, including schedule management, document organization, and communication facilitation.Assist in workflow automation to improve business processes through database-driven solutions.Collaborate with cross-functional teams to bolster data-driven initiatives.Employ project management tools like Asana for task coordination and progress tracking.Qualifications & Skills:Required:Strong proficiency in SQL (or similar database tools) for effective data management and analysis.Advanced Microsoft Excel skills, including formulas, pivot tables, and automation features.Exceptional analytical skills with the ability to interpret complex datasets efficiently.Independent worker with proficient problem-solving abilities.Excellent organizational and time management skills.Strong written and verbal communication skills.Preferred / Beneficial:Experience with QuickBooks for financial data management.Familiarity with Power BI for data visualization and reporting.

‍ Job Title: Executive Assistant – CRM & WordPress Specialist (Remote)Location: RemoteHours: Monday to Friday, 4AM – 8AM EST Job OverviewWe are looking for a motivated and tech-savvy Executive Assistant to enhance our administrative processes and improve our web/CRM operations. You will play a crucial role in customizing Salesforce, managing WordPress pages and forms, and assisting with daily operational tasks such as invoicing, client communications, and calendar management.This position is ideal for a self-motivated individual who excels in autonomy and can collaborate effectively with our UK-based team while navigating various tools and systems. Key ResponsibilitiesDevelop and customize WordPress forms and layoutsManage and tailor Salesforce CRM workflows and dashboardsSupport client follow-ups, email communications, and meeting schedulingGenerate and manage invoices, receipts, and basic bookkeeping entriesFacilitate inter-department communication for task updates and completionsIdentify and propose automation opportunities using tools like Make.com or ZapierEnsure data accuracy across systems and assist with data migration projects Essential QualificationsDemonstrated experience in WordPress website management and customizationIn-depth knowledge of Salesforce or similar CRM platforms (e.g., Pipedrive)Familiarity with automation tools like Make.com or Zapier is a significant plusMinimum of 2 years of experience in executive or virtual assistanceExceptional communication skills—both written and verbalStrong time management skills and the ability to work independentlyProficient in handling sensitive information with confidentiality and discretionComfortable collaborating during UK time zone hours Technical SkillsWordPress (Forms, Plugins, Page Editing)Salesforce or equivalent CRM toolGoogle Workspace (Gmail, Calendar, Sheets, Docs)Basic bookkeeping or invoicing toolsAutomation platforms (Make.com, Zapier – optional)

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

Position: Virtual Assistant - Claims Disputes & Estimating SpecialistEmployment Type: Full-timeWorking Hours: 8:00 AM – 5:00 PM EDTWork Week: Monday – FridayCompensation: $6 - $7 per hour based on experienceAbout the RoleJoin our client's dynamic roofing company servicing Maryland and Virginia, USA, as a detail-oriented Virtual Assistant focused on managing insurance claim disputes and estimating processes. Your efforts will be essential in maximizing revenue by effectively handling claim disputes and ensuring supplement approvals from insurance carriers.Key ResponsibilitiesEstimating & Scope ReviewAnalyze insurance claim reports to identify justification for full roof replacements.Prepare and submit documentation to insurance adjusters.Supplements & Disputes ManagementDevelop comprehensive justifications, including photos and relevant documentation.Engage in negotiations with insurance adjusters to resolve disputes.Reopen denied claims when warranted.Effective Communication with CarriersContact insurance adjusters via calls and emails to confirm document receipt.Facilitate and expedite approvals.Escalate issues to supervisors and managers as needed.Maintain a sense of urgency until resolution is achieved.Documentation & CRM ManagementEnsure all claim notes are well-organized and up-to-date in CRM (e.g., JobNimbus).Track the status of claims: submitted, pending, approved, or denied.Ensure accessibility of all necessary documentation.Performance Metrics (KPIs)Rate of supplement approvals (% approved vs submitted).Average time for supplement approval.Revenue recovered per job from supplements.Number of claims under active management.

Job Title: Executive Assistant & Customer Support SpecialistLocation: Remote - PhilippinesSchedule: Full-Time, Monday to Friday, with hours falling between 6:00 a.m. and 8:00 p.m. CST (40–50 hours per week depending on business needs).Salary: $1,600 – $2,000 USD/month (commensurate with experience)The Executive Assistant & Customer Support Specialist is vital in providing top-tier administrative and operational support to the leadership team at lago-1. This role is essential for ensuring effective scheduling, communication, and coordination of content, enabling the team to deliver outstanding training, coaching, and community experiences. You will play a pivotal role in maintaining organized operations, facilitating community engagement, and optimizing internal systems.Key ResponsibilitiesCore duties include but are not limited to:Managing and coordinating complex calendars.Providing direct executive support to leadership, including administrative needs related to coaching practices.Offering real-time operational support during community gatherings, including managing materials, communications, and digital platforms (e.g., Mighty Networks, WhatsApp).Maintaining and updating training materials with precision and organization.Preparing and ensuring accessibility of meeting agendas and resources prior to sessions.Facilitating internal communication to promote alignment and effective execution across the team.Assisting in the organization and maintenance of systems, documentation, and digital assets.Identifying and implementing improvements in administrative workflows for enhanced efficiency.Utilizing AI tools to optimize and streamline administrative processes where applicable.RequirementsMinimum of 3 years of experience in an Executive Assistant or administrative role.Experience supporting executives or leadership in a fast-paced setting.Proficiency in calendar management and digital collaboration tools.Exceptional written and verbal communication skills in English.Adept at working collaboratively in a remote environment.Basic mathematical and analytical skills.High degree of professionalism, discretion, and organizational ability.Preferred QualificationsExperience with business operating systems (e.g., EOS – Entrepreneurial Operating System).

About TarroAt Tarro, we create innovative solutions that empower small brick-and-mortar restaurants, freeing them from the operational complexities of their business. Our multi-product ecosystem includes AI-driven order taking, delivery solutions, payment processing, and point-of-sale software that seamlessly connects restaurants with their customers. Our unique approach merges technology with human insight to tackle the real challenges faced by small business owners.We are passionate about putting our customers first, believing that their success drives our own. The U.S. restaurant industry presents a total addressable market exceeding $1 trillion, yet remains largely underserved by technology. While large chains have access to costly tech that offers them significant advantages, we are committed to providing small restaurant owners with the same technologies at affordable prices.Profitable for nearly a decade, Tarro has experienced remarkable growth, achieving a 5x revenue increase over the last three years. Following our last funding round in mid-2022, we were valued at $450 million and have since seen substantial advances in customer acquisition, product development, and workforce expansion. Thousands of dedicated restaurants trust Tarro to enhance their success, and together, we have supported nearly 20 million customers. We are honored to be recognized as one of Built In’s top companies to work for in 2023.To explore our culture, values, and how you can contribute to helping mom-and-pop restaurants flourish, please visit us here.