Job Description: Dynamic Real Estate Executive AssistantPosition Overview We are in search of a motivated and exceptionally organized Real Estate Executive Assistant to deliver extensive administrative and operational support to our senior executives. The ideal candidate will possess a background in real estate or property management, excellent communication abilities, and the capacity to juggle multiple priorities in a dynamic environment.Key ResponsibilitiesOffer high-level administrative support, including managing calendars, scheduling appointments, and arranging travel.Draft, revise, and oversee correspondence, reports, contracts, and presentations pertinent to real estate dealings.Facilitate meetings with clients, investors, brokers, and property managers.Organize and maintain property files, lease agreements, and transaction documentation.Assist in generating financial reports, budgets, and summaries of property performance.Perform market research and compile data to aid in real estate decision-making.Coordinate with internal teams and external partners to ensure seamless operations.Handle sensitive information with confidentiality and professionalism.Assist executives in project management, ensuring timely completion of goals and deliverables.Utilize digital tools and platforms (CRM systems, property management software, MS Office, Google Workspace) effectively.Develop basic spreadsheets and charts, and manage calendar invites on behalf of department heads. QualificationsEducation & ExperienceBachelor’s degree in Business Administration, Real Estate, or related field is preferred.At least 3–5 years of experience as an Executive Assistant, preferably within the real estate or property management sector.Demonstrated ability to support senior executives and handle complex scheduling tasks.Technical SkillsExpertise in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.Experience with real estate software (e.g., AppFolio, Yardi, Salesforce, or similar CRM tools).Exceptional organizational and project management skills.Capability to prepare professional-grade reports and presentations.Skilled in creating spreadsheets, charts, and managing calendar invites.Soft SkillsOutstanding written and verbal communication skills.Meticulous attention to detail and adeptness at multitasking.Discretion in managing sensitive and confidential information.Exemplary professional demeanor coupled with strong interpersonal skills.Able to work independently as well as collaboratively within a team.

Job Title: Commercial Real Estate Virtual Assistant (Philippines-based)Role Overview: Join our dynamic team as a Commercial Real Estate Virtual Assistant located in the Philippines, dedicated to providing vital support to a commercial listing agent and a commercial mortgage broker. This critical role involves performing in-depth research, offering underwriting assistance, reviewing complex leases, organizing essential documents, and managing various CRM tasks. Key tools utilized in this position include CoStar, Crexi, and Salesforce.Key Responsibilities:Commercial Real Estate Research & Data CollectionLeverage tools such as CoStar, Crexi, and title profiles to gather comprehensive information on properties, owners, tenants, sales comparables, and lease comparables.Research completed transactions and synthesize key data points, including price, cap rate, rent, terms, and concessions.Lease Management & Financial AnalysisInterpret commercial leases (AIR, CAR, and custom formats) with precision.Create concise lease abstracts that encapsulate terms, rent agreements, options, NNN/CAM structures, reimbursements, caps, and unique clauses.Analyze rent rolls and historical operating statements, normalizing income and expenses according to established guidelines.Underwriting & Financial AssessmentSupport the underwriting processes for listings and financing by utilizing existing Excel models and standard operating procedures (SOPs).Evaluate deals for owner-user and investment loans based on provided metrics and lender criteria (DSCR, LTV, minimum coverage, etc.).Develop new Excel underwriting templates for various deal types and assist in troubleshooting or refining existing formulas in spreadsheets.Transaction Support & Document ManagementCollaborate with title and escrow teams: assist in reviewing title reports, escrow instructions, and closing documents under supervision.Systematically organize and maintain digital files for each transaction (leases, financial documents, reports, photos, offering memorandums, letters of intent, term sheets).Aid in preparing listing packages, basic offering memorandums, and financing packages from templates.CRM & Administrative SupportUpdate and manage CRM records efficiently to ensure accurate information flow and communication.

Join our dynamic team as a Real Estate Virtual Assistant, where you will play a pivotal role in facilitating seamless daily operations for real estate professionals. In this remote position, you will collaborate with agents, brokers, property managers, investors, and clients to ensure successful property transactions. Your responsibilities will encompass supporting sales, marketing, administrative tasks, and client communications, while nurturing strong relationships with buyers, sellers, and vendors.Key Responsibilities:Handle inbound and outbound calls with various stakeholders, including buyers, sellers, and lenders, regarding property inquiries, showings, and transaction updates.Maintain exemplary phone etiquette and ensure professional communication at all times.Manage and update CRM systems such as KVCORE, Follow Up Boss, Salesforce, and HubSpot.Assist with listing management by uploading property details to MLS platforms and coordinating photography.Qualify leads and conduct follow-ups using phone, email, and SMS campaigns.Provide comprehensive administrative support, including data entry, appointment scheduling, email management, document preparation, and calendar management.Coordinate transactions by liaising with escrow officers, lenders, inspectors, and clients to meet deadlines.Prepare marketing materials, including flyers, brochures, social media posts, and email campaigns.Manage social media accounts and online listings to enhance brand visibility.Maintain accurate records of transactions, listings, and client communications.Act as a primary liaison between clients and the real estate team to foster professional relationships.Ensure confidentiality of client and company information.Support property research, market analysis, and comparative market analysis (CMA) preparation.

We are on the lookout for a detail-oriented and innovative Executive Assistant to join our team and provide exceptional support to our client operating in the Commercial and Residential Real Estate sectors. This dynamic role combines administrative expertise with a flair for marketing, allowing you to oversee daily operations while enhancing the client’s brand visibility.Key Responsibilities:Assist in the creation, editing, and distribution of real estate marketing materials and brochures.Handle light bookkeeping tasks, including tracking expenses and maintaining basic financial records.Develop and expand the client’s social media presence by creating content, scheduling posts, and monitoring engagement.Coordinate communications and manage scheduling to ensure optimal business operations.Provide support for various administrative tasks as required.

We are seeking a highly organized and proactive Executive Personal Assistant to support our executive team in the real estate and amenity services sector. In this remote role, you will be responsible for managing schedules, facilitating communications, and ensuring the smooth operation of daily activities. Your ability to prioritize tasks and manage time effectively will be crucial in helping our executives focus on strategic initiatives.

Job Title: Executive Assistant – Real EstateLocation: RemoteEmployment Type: Full-time Job DescriptionWe are on the lookout for an exceptionally organized and proactive Executive Assistant to provide comprehensive support to our real estate department head. This pivotal role demands outstanding administrative skills, meticulous attention to detail, and the ability to juggle multiple tasks with ease. The ideal candidate will be tasked with generating spreadsheets and charts, managing executive calendars, and ensuring the seamless execution of daily operations. Key ResponsibilitiesDeliver direct administrative support to the department headCreate and sustain basic spreadsheets and charts for effective reporting and trackingOrganize meetings, appointments, and events; dispatch calendar invites and remindersSystematically organize and preserve digital files and documentationAssist in the preparation of presentations, reports, and internal communicationsCollaborate with internal teams and external stakeholders as necessaryTrack deadlines and proactively follow up on action items to ensure timely completion QualificationsDemonstrated experience as an Executive Assistant, Administrative Assistant, or in a similar capacityExceptional organizational and time management abilitiesProficient in Microsoft Office Suite (especially Excel, Word, Outlook) and Google WorkspaceOutstanding written and verbal communication skillsCapability to manage confidential information with discretionFamiliarity with real estate operations or property management is advantageousBachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory

Join our dynamic team as a Real Estate Virtual Assistant (VA) at remote-va, where you'll provide essential support to real estate agents, property managers, and investors from the comfort of your own home. This role is integral to enhancing operational efficiency, allowing our clients to concentrate on sales, fostering client relationships, and driving business growth.Key Responsibilities:Administrative Support:Oversee calendars, arrange appointments, and coordinate meetings.Manage email correspondence, respond to inquiries, and ensure timely follow-ups.Prepare and organize essential documents, contracts, and listing agreements.Marketing and Lead Generation:Develop and schedule engaging social media content to highlight listings, open houses, and services.Generate and cultivate leads through targeted outreach via email and social media platforms.Create marketing materials, property listings, and updates for the company’s website and MLS (Multiple Listing Service).Client Relationship Management (CRM):Maintain and update CRM systems with client information, property details, and lead statuses.Engage with potential clients, send thank-you notes, and gather property feedback.Data Entry and Documentation:Input property and related data into spreadsheets, CRMs, and listing platforms.Organize and manage digital files, contracts, and property records efficiently.Property Research and Analysis:Conduct thorough market research on property values, neighborhood trends, and local real estate data.Prepare comparative market analyses (CMA) for prospective listings.Transaction Coordination:Assist in coordinating real estate transactions by managing timelines, paperwork, and communications with clients, lenders, and inspectors.Ensure that all documentation is complete and complies with industry standards.

Role overview remote-va seeks a Real Estate Administrative Assistant / Coordinator to help manage brokerage operations from the Cordillera Administrative Region, Philippines. This remote, full-time position centers on supporting real estate transactions and maintaining accurate documentation. Success in this role depends on strong organization, close attention to detail, and experience with real estate paperwork. Comfort with Excel and Google Sheets is also important, along with a working knowledge of contracts and transaction processes. Main responsibilities Prepare, review, and organize real estate documents such as contracts, agreements, and transaction files. Maintain up-to-date records using Excel and Google Sheets. Track property listings, transaction progress, and client information. Assist with listing management, closing procedures, and documentation timelines. Coordinate communication between agents, clients, and external parties. Ensure all documents comply with brokerage policies and regulatory standards. Handle a variety of administrative and clerical duties as needed. Location and employment details Remote role based in the Cordillera Administrative Region, Philippines Full-time position

Join our dynamic team at findstarfish as a Real Estate Virtual Assistant! We are looking for detail-oriented and dedicated individuals to support our network of businesses across the globe. If you have a passion for real estate and are eager to contribute to a thriving environment, we want to hear from you!

Join Our Team as a Remote Real Estate Virtual Assistant!At Wing, we are on an exciting journey to transform the future of work for companies around the globe. We strive to be the go-to resource for organizations eager to build top-notch teams and streamline their operations.We are currently seeking a Real Estate Virtual Assistant to join our dynamic team immediately!Duties and Responsibilities:1. Oversee property listings and respond to customer inquiries and transaction documentation.2. Develop and maintain a robust pipeline of potential clients sourced from various channels.3. Accurately update and manage records of leads, contacts, buyers, and sellers within a CRM system.4. Coordinate property staging, repairs, open house events, and other promotional activities.5. Collect market insights and information about local amenities to assist clients in their selections.6. Organize and schedule meetings between buyers, sellers, brokers, and agents.7. Perform general administrative tasks as needed.8. Handle ad hoc assignments to support team operations.Qualifications:• Bachelor's degree in any field or a certified course in business-related programs.• A minimum of 1-year proven experience as a Real Estate Virtual Assistant or in a similar role.• Proficient in CRM and Multiple Listing Software.• Familiarity with Property Management software (e.g., Appfolio, Buildium).• Strong content writing or copywriting skills.• Working knowledge of content management systems.• Excellent English communication skills, both written and verbal (minimum B2 level).• Exceptional organizational and time management capabilities.• Ability to work night shifts effectively.Technical Requirements:• USB Headset with Noise Cancellation feature.• Working Webcam.• Computer with a minimum 1.8 GHz processor and at least 4GB RAM.• Primary internet speed of at least 25 Mbps (cable connection).• Backup internet speed of at least 10 Mbps.

Join our dynamic team at Treantly as a dependable and detail-oriented Real Estate Virtual Assistant. In this role, you will play a vital part in enhancing the backend operations of our thriving real estate practice. We are looking for someone who thrives on organization, meticulous data entry, and maintaining systematic structures that bolster client relationships.The current workload is steady and manageable, with lighter volumes anticipated during the summer months, providing ample opportunity for growth as our business expands. We are eager to welcome support as soon as possible, prioritizing consistency, accuracy, and trust.Key ResponsibilitiesCRM & Data ManagementInput and manage client data using Google Sheets (or a future CRM system)Organize client stages, pipelines, and follow-up touchpointsTrack significant dates like client birthdays and milestonesMaintain accurate, up-to-date, and well-structured client informationFile & Document OrganizationManage and structure files in DropboxReview client documents (e.g., driver’s licenses, IDs)Accurately input document details into required formsEnsure a clear and consistent folder structureAdministrative SupportPerform general backend admin tasks to ensure smooth operationsAssist with form completion and data verificationSupport daily organizational needs as they ariseBasic Design & Content SupportCreate simple graphics in Canva using existing templatesAssist with light visual updates or admin-related design tasks

Note: This position is intended for active pooling purposes only. Submitting your application does not guarantee employment. Your details will be retained on file and considered for future opportunities as they become available.Join our dynamic team at D2B as a Property Manager / Real Estate Virtual Assistant. In this fully remote role, you will be instrumental in managing properties, liaising with tenants and property owners, and facilitating the daily operations of our real estate activities. Your contribution will be vital in ensuring effective property management, fostering strong client relationships, and aiding the expansion of our real estate portfolio.Position: Property Manager / Real Estate Virtual Assistant

Are you a proactive and detail-oriented individual with a passion for real estate? Join our team as a Real Estate Virtual Assistant, where you will play a crucial role in our property sourcing endeavors. As the key support for our acquisition team, you will be responsible for identifying both off-market and listed properties that align with our investment goals.Key ResponsibilitiesConduct thorough research to identify potential investment properties using platforms like MLS, Zillow, Redfin, Facebook Marketplace, and Craigslist.Analyze property data, including comparables, After Repair Value (ARV), and current market trends.Maintain and update our property databases and spreadsheets to ensure accuracy and accessibility.Communicate effectively with agents, wholesalers, and sellers to gather essential property details.Stay informed about new listings and price changes on a daily basis.Assist with lead generation and manage our Customer Relationship Management (CRM) system.Prepare comprehensive property summaries and reports for team review.

Join our dynamic team at remote-va as a dedicated Real Estate Virtual Assistant. We are looking for a meticulous and self-motivated individual to assist with various administrative duties, ensuring seamless operations within our real estate division. The successful candidate will engage in data entry, the efficient uploading of new property listings, crafting and dispatching leases, and managing client email communications.Key Responsibilities:Execute general administrative tasks and perform data entry with precision.Upload and manage new property listings effectively.Prepare and send leases using DocuSign.Handle email communications, including marketing blasts to clients and leads.Employ tools such as Adobe, Excel, and Microsoft 365 to accomplish daily responsibilities.

Role Overview Agent is hiring a Real Estate Analyst based in the Philippines. This role focuses on analyzing market trends, supporting investment decisions, and delivering data-driven insights for real estate projects. What You Will Do Review and interpret real estate market data Support investment decisions with research and analysis Collaborate with other professionals to advance real estate ventures

About AssistantlyAt Assistantly, we specialize in connecting top-tier Unicorns with dynamic, high-performing environments where initiative, judgment, and execution are paramount. As a valued member of our ongoing REVA roster, you will collaborate with elite real estate professionals who depend on robust operational support.We offer you clear expectations, continuous coaching, and dedicated support from a Success Manager, enabling you to excel in your role and advance your career over the long term.This is not a freelance or temporary position; it is a committed career path aimed at fostering impact, stability, and growth.About the RoleAs a Real Estate Virtual Assistant, your role will be pivotal in ensuring that agents, teams, and brokers operate smoothly, efficiently, and are always client-ready.We seek proactive and responsible Unicorns who think critically, take initiative, and are committed to excellence in their work.If you thrive in fast-paced, detail-oriented environments and have a passion for supporting real estate operations, this position is perfect for you.

We are seeking a detail-oriented Real Estate Bookkeeper to join our dynamic team at Remote VA. In this role, you will be responsible for establishing and maintaining a comprehensive bookkeeping system specifically designed for real estate fix-and-flip operations. You will track various financial elements related to property transactions, ensuring accuracy and compliance in all financial reporting.Key Responsibilities:Develop and implement a complete bookkeeping framework customized for real estate fix-and-flip ventures, including chart of accounts, workflows, and reporting mechanisms.Monitor and record property acquisitions, renovation expenditures, holding costs, and resale profits.Perform reconciliations for bank accounts, credit cards, and vendor payments.Oversee invoices, receipts, and documentation for each property or project.Produce monthly financial reports, encompassing profit and loss statements by property, cash flow analysis, and return on investment (ROI) tracking.Collaborate with the CPA or tax preparer for timely filings and compliance matters.Ensure meticulous record-keeping for audits, investor updates, and loan documentation.

Job Title: Real Estate Virtual Assistant / Cold Caller Job DescriptionJoin our team at remote-va as a proactive and skilled Real Estate Virtual Assistant (VA) specializing in cold calling. This position is perfect for individuals with a strong understanding of the real estate landscape who excel in client engagement and can efficiently handle administrative tasks.Your day will be divided into two main activities: Cold Calling: Connect with potential leads, qualify them, and arrange appointments for our sales team. Administrative Support: Update CRM systems, manage email communications, prepare documents, and assist with various office tasks. ResponsibilitiesCold Calling & Lead Generation Perform outbound calls to prospective sellers, buyers, or investors. Effectively utilize scripts and handle objections. Qualify leads and organize appointments for the sales department. Maintain accurate records of calls and results within the CRM. Administrative Duties Oversee and update client databases and property listings. Prepare contracts, forms, and various real estate documents. Coordinate communication with agents, clients, and vendors as necessary. Manage email correspondence and follow-up communications. Assist with marketing activities, including social media posts and flyer designs. Qualifications Demonstrated experience in real estate cold calling or telemarketing. Solid grasp of real estate terminology and processes. Exceptional verbal communication and persuasive abilities. Proficient with CRM systems (e.g., Podio, Zoho, Salesforce). Experienced in Microsoft Office and Google Workspace. Highly organized with a keen attention to detail. Ability to work independently and effectively manage time. Comfortable working in a dynamic, remote setting. Preferred Skills Knowledge of U.S. real estate market trends. Experience with lead generation tools (e.g., Mojo Dialer, CallTools). Basic graphic design or social media management skills are a plus.

We are seeking a dedicated Real Estate Property Manager to oversee the comprehensive management of our assigned properties. This includes responsibilities such as leasing, collecting rent, coordinating maintenance, budgeting, and ensuring compliance. The ideal candidate will be customer-focused, detail-oriented, and possess extensive experience in real estate operations, particularly with Appfolio.Key ResponsibilitiesManage the daily operations of both residential and commercial properties.Oversee tenant relations by handling lease agreements, move-ins and move-outs, and resolving disputes.Ensure efficient rent collection, invoicing, and lease renewal processes.Coordinate all necessary property maintenance, repairs, and vendor services.Conduct regular property inspections to verify compliance with lease terms and safety regulations.Prepare and manage property budgets, financial reports, and expense tracking.Promote and advertise vacant properties on rental platforms and through social media channels.Uphold lease terms and handle eviction processes or legal matters when required.Ensure adherence to local real estate laws, fair housing regulations, and building codes.Maintain precise records utilizing property management software, specifically Appfolio.RequirementsProven experience in property management, real estate, or leasing.In-depth knowledge of landlord-tenant laws, fair housing regulations, and lease agreements.Expertise in Appfolio property management software.Exceptional organizational, problem-solving, and communication skills.Ability to manage multiple tasks in a fast-paced, client-centric environment.Experience with rent collection, budgeting, and financial reporting.Strong capability to work independently and efficiently manage multiple properties.BenefitsFully remote work environment.Night Shift (EST).Weekly pay schedule.