At Coconut VA, we specialize in connecting innovative founders and businesses with exceptional remote talent, fostering partnerships that yield meaningful results. We believe in a collaborative approach where both clients and virtual professionals thrive. Currently, we are seeking highly skilled individuals to join our team as:Position: BookkeeperMonthly Compensation: $650 - $750Work Availability: 20 hours/weekPreferred Time Zone: EST==================================================To facilitate your application process, we request that you complete ALL THREE of the following tasks:Preparation Guidelines:1 English Proficiency Rating: Please indicate your CEFR English proficiency level on the application form. If you're uncertain of your rating, you can take a quick assessment here: EF SET Quick Check.2 Coconut VA Profile (Resume): Prior to submitting your application, create your Coconut VA profile using this template: Coconut VA Profile Template. Your resume must adhere to this format and be in English. This serves as a test of your attention to detail and ability to follow instructions. 3 One-Minute Introduction Video: Record a brief introduction video (preferably using Loom) and include the link in your application. Before recording, please review these video tips and sample videos. Important: By submitting your video, you allow Coconut to share it on our platforms, enhancing your chances of being matched with a client. Videos with broken or dummy links will lead to disqualification.QualificationsRequired Experience:- Comprehensive bookkeeping for the fiscal year 2023- Efficient management and organization of all records using QuickBooks- Prompt resolution of accounting backlogs- Accurate recording of all journal entries- Full-cycle bookkeeping managementEssential Qualifications:- Certification in QuickBooks- Demonstrated bookkeeping experienceIndustry/Tools Experience:

We appreciate your interest in becoming a valued member of the Coconut Community! This application process enables you to join our talent pool, allowing us to connect you with exciting global opportunities.To ensure a smooth application, please review and complete ALL THREE tasks outlined below before filling out the application form.Preparation Checklist:1 English Proficiency Rating – Indicate your CEFR English proficiency level in the application form. If you're uncertain about your rating, you can take a quick assessment here: EF SET Quick Check.2 Coconut VA Profile (Resume) – Before submitting, please create your Coconut VA profile using this template: Coconut VA Profile Template. Your resume must adhere to this format and be in English. This serves as a test of your attention to detail and your ability to follow instructions. 3 1-Minute Introduction Video – Record a brief introduction video (preferably using Loom) and include the link in your application. Before recording, please check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to enhance your chances of being matched with a client. Submissions with broken or dummy links will result in disqualification. If you're NOT located in the Philippines, please apply here https://apply.workable.com/coconutva/j/1615ADE985/RequirementsEach job posting has specific requirements, so if you're applying for a particular role, please include the job code in your application. For general applications, ensure you meet the basic qualifications below—this will assist us in connecting you with the right opportunity!Communication Skills Exceptional written and verbal communication skills—you articulate ideas clearly and professionally. Capable of explaining details with coherence, confidence, and fluency. Comfortable communicating with diverse audiences.

Coconut VA connects founders and businesses with skilled remote professionals. The team values trust, partnership, and shared success. Clients achieve their goals while virtual assistants build meaningful careers. Role Overview Position: Executive Assistant & Social Media Manager This part-time, remote position supports clients and internal teams with executive assistance and social media management. The role is open to candidates based in the Philippines. Key Details Monthly rate: $650 - $750 Hours: 20 per week Schedule: Work in Eastern Standard Time (EST) Location: Remote (Philippines)

Onboarding Specialist (RVA PH)Join Remote VA as an enthusiastic Onboarding Specialist to play a vital role in creating a smooth and rewarding onboarding experience for our new team members. In this position, you will facilitate the onboarding process, assisting new employees in their integration into our dynamic remote work culture. We are looking for a highly organized, communicative individual who is committed to enhancing the employee experience right from the start.Key Responsibilities: Manage and streamline the onboarding process for new hires, ensuring all documentation is accurately completed and submitted on time. Conduct engaging welcome sessions to introduce new employees to our company culture, policies, and operational procedures. Act as the primary resource for new hires throughout their onboarding journey, addressing questions and providing necessary support. Collaborate with various departments to develop onboarding materials, including training schedules and resources. Track the progress of new employees during their onboarding period and collect feedback to continually improve the onboarding experience. Assist in setting up accounts and access for new hires, ensuring they have the necessary tools to start their roles effectively. Keep accurate records of onboarding activities and provide regular updates to HR and management. Stay updated on best practices in onboarding and employee integration.

Join the dynamic team at Coconut VA, where we connect innovative founders and businesses with exceptional remote talent. Our mission is to cultivate meaningful and reliable partnerships, ensuring that success is a shared journey. We are currently seeking a passionate and skilled Executive Assistant/Video Editor to contribute to our vision.Role Overview: As an Executive Assistant/Video Editor, you will play a pivotal role in editing both short-form and long-form content for various projects. Your expertise will enhance client projects, brand stories, and marketing campaigns.Compensation: $750 per monthWorking Hours: Part-time, 20 hours per week, with a split shift covering morning and afternoon US hours.

At Coconut , we specialize in connecting innovative founders and businesses with exceptional remote talent, fostering strong and meaningful partnerships. We are dedicated to creating an environment where success is shared, enabling our clients to reach their goals while our virtual professionals find purpose and professional growth. We are on the lookout for exceptional talent to join our team in the following capacity:Position: Executive Assistant and Social Media ManagerCompensation: $650 - $1100 per monthWork Availability: Flexible - Part-time or Full-time, requiring 20 hours per weekPreferred Time Zone: 11:00 AM – 3:00 PM or 12:00 PM – 4:00 PM EST==================================================Please ensure you review and complete ALL THREE of the following requirements before proceeding with your application:Application Preparation:1 English Proficiency Assessment – Please indicate your CEFR English proficiency level in the application form. If you're uncertain, you may take a quick assessment here: EF SET Quick Check.2 Coconut VA Profile (Resume) – Prior to submitting, create your Coconut VA profile using this template: Coconut VA Profile Template. Your resume must adhere to this format and be in English. This serves as a test of your attention to detail and ability to follow instructions. 3 1-Minute Introduction Video – Record a brief introduction video (preferably using Loom) and provide the link in your application. For guidance, please review these video tips and sample videos. Note: By submitting your video, you grant Coconut permission to share it across our platforms, enhancing your chances of being matched with a client. Applications with broken or dummy links will be disqualified.

Join our innovative team at Remote VA as a highly driven Executive Assistant. We're seeking an individual who possesses outstanding English communication skills to provide essential support to our executives. This is a remote, full-time role that demands meticulous attention to detail and the capability to juggle various tasks seamlessly. Key Responsibilities:Oversee and manage online business listings effectivelyEngage with business sellers through phone and email communicationsKeep a detailed record of conversations and follow-ups in an organized mannerDeliver daily updates and reports regarding communications and progress

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

Job Title: Dynamic Administrative/Executive AssistantLocation: Remote WorkJob Description: We are on the lookout for a meticulous and proactive Administrative/Executive Assistant to become a vital part of our team. The successful candidate will provide extensive administrative support while managing property spreadsheets, calendars, client lists, lead generation efforts, and conducting research. This position demands a keen eye for detail, exceptional communication skills, and the capability to juggle various tasks efficiently.Key Responsibilities: Edit property spreadsheets bi-weekly for website and HubSpot uploads, producing tailored versions for each platform. Update the online calendar weekly via Google Calendar. Monthly review of client lists to ensure new entries are categorized as ‘Marketing’ for newsletter distribution. Assist in lead generation by researching potential clients through Google, websites, LinkedIn, Facebook, and listing platforms under supervisor guidance. Input data by creating ‘Companies’ and their associated ‘Contacts’ with relevant details such as names, emails, phone numbers, and religious affiliations. Engage with clients on social media platforms, including: Following on Facebook, LinkedIn, and YouTube. Connecting with existing contacts on LinkedIn. Conduct research on: Events for potential attendance or exhibiting to inform planning and establish a calendar of ongoing events, campaigns, and religious activities. Current religious affairs relevant to enhance engagement strategies and elevate the profile of Faithful. Newsletters, journals, and magazines for contributing blogs and articles or providing commentary on existing content. Provide administrative support to the executive team as required. Maintain organized records of documents, spreadsheets, and correspondence.

Join our team as a dedicated and detail-oriented Executive Assistant specializing in Accounting and Business Operations. In this pivotal role, you will oversee business listings, engage directly with business sellers through calls and emails, and provide essential administrative support. Candidates with experience in accounting firms and a solid understanding of Accounts Payable (AP) and Accounts Receivable (AR) will be given priority.Key Responsibilities: Oversee and manage business listings across various platforms. Engage with business sellers through professional communication channels, including calls and emails. Draft, proofread, and distribute correspondence with impeccable English grammar and tone. Assist with a variety of daily administrative and executive support tasks. Manage Accounts Payable processes, including invoice handling, vendor relations, and payment scheduling. Oversee Accounts Receivable operations, including billing, collections, and account reconciliations. Maintain precise financial records and assist with bookkeeping functions as necessary. Generate reports, ensure organized documentation, and meet deadlines efficiently. Collaborate effectively with team members and management to facilitate seamless business operations.

Job Title: Sales and Executive Assistant with Excel ExpertiseLocation: Fully Remote (Philippines preferred)Employment Type: Full-time Job OverviewJoin our dynamic team as a proactive and detail-oriented Sales and Executive Assistant. You will play a crucial role in supporting our sales operations and executive team, utilizing advanced Excel skills, including VLOOKUP and Pivot Tables, to manage data, create insightful reports, and optimize workflows. The successful candidate will demonstrate exceptional organizational skills, technological proficiency, and the ability to manage confidential information with the utmost discretion. Key Responsibilities Manage executives' calendars, handle email correspondence, and coordinate meetings Prepare and analyze detailed sales reports using Excel (VLOOKUP, Pivot Tables, charts) Maintain and update CRM records and client databases Assist with lead generation, follow-ups, and pipeline tracking Collaborate with internal teams to ensure timely delivery of sales materials and updates Draft professional documents, proposals, and presentations Perform administrative tasks including travel arrangements, expense tracking, and file organization QualificationsEducation & Experience Bachelor’s degree in Business Administration, Marketing, or a related field At least 2 years of experience in sales support, executive assistance, or administrative roles Technical Skills Advanced proficiency in Microsoft Excel (including VLOOKUP, Pivot Tables, and conditional formatting) Experience with CRM platforms (e.g., Zoho CRM, Pipedrive, Salesforce) Familiarity with productivity tools (Google Workspace, Microsoft 365, ClickUp, Zoom) Strong data entry and reporting capabilities Soft Skills Outstanding verbal and written communication skills High level of professionalism and discretion Exceptional organizational and time management skills Analytical problem-solving mindset with a strong attention to detail Preferred Qualifications Experience supporting remote teams or international executives Knowledge of e-commerce platforms and sales funnels Familiarity with automation tools (Zapier, Airtable, AppSheet) Ability to create dashboards and visual reports

Job Title: Executive Accounting Assistant with QuickBooks ExpertiseRemote VA PH is actively seeking a meticulous and highly organized Executive Accounting Assistant proficient in QuickBooks and Microsoft Excel to join our dynamic remote team. This pivotal role will involve providing comprehensive administrative support, managing financial tasks, and overseeing data management to ensure the seamless operation of our executive team.Work Schedule: 9:00 am - 5:00 pm EST (Full-Time/Nightshift PHT)Key Responsibilities:Administrative Support: Oversee the executive's calendar, coordinate meetings, and arrange travel plans.Financial Management: Process invoices, manage payments, and perform basic bookkeeping tasks using QuickBooks.Data Management: Develop and update spreadsheets in MS Excel for effective data tracking and analysis.Communication: Serve as a liaison between the executive and various teams to ensure project deadlines and tasks are met.

Job Title: Executive Assistant – Real EstateLocation: RemoteEmployment Type: Full-time Job DescriptionWe are on the lookout for an exceptionally organized and proactive Executive Assistant to provide comprehensive support to our real estate department head. This pivotal role demands outstanding administrative skills, meticulous attention to detail, and the ability to juggle multiple tasks with ease. The ideal candidate will be tasked with generating spreadsheets and charts, managing executive calendars, and ensuring the seamless execution of daily operations. Key ResponsibilitiesDeliver direct administrative support to the department headCreate and sustain basic spreadsheets and charts for effective reporting and trackingOrganize meetings, appointments, and events; dispatch calendar invites and remindersSystematically organize and preserve digital files and documentationAssist in the preparation of presentations, reports, and internal communicationsCollaborate with internal teams and external stakeholders as necessaryTrack deadlines and proactively follow up on action items to ensure timely completion QualificationsDemonstrated experience as an Executive Assistant, Administrative Assistant, or in a similar capacityExceptional organizational and time management abilitiesProficient in Microsoft Office Suite (especially Excel, Word, Outlook) and Google WorkspaceOutstanding written and verbal communication skillsCapability to manage confidential information with discretionFamiliarity with real estate operations or property management is advantageousBachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory

Join NeoWork, a pioneering BPO company, as we seek a dedicated and detail-oriented Virtual Assistant to provide exceptional remote administrative and operational support to our clients. Your role will empower clients to focus on their core business functions while you efficiently manage various administrative tasks.As a Virtual Assistant at NeoWork, you will be responsible for a range of duties including managing calendars, scheduling appointments, arranging travel, handling email and phone communications, and assisting in document preparation. We value innovative solutions and proactive support, and we are looking for an individual who exemplifies these traits.The ideal candidate will be organized, self-motivated, and possess outstanding communication and problem-solving skills. You should be capable of working independently, prioritizing tasks effectively, and maintaining a high level of professionalism and confidentiality.

Job Description: Executive AssistantPosition OverviewJoin our innovative team at Remote VA as a dedicated and detail-oriented Executive Assistant. In this vital role, you will provide exceptional support to our senior management, ensuring smooth operations and effective communication. We seek a candidate who is adept in AI tools, Microsoft Excel, social media management, and design software. Familiarity with Jobber and QuickBooks is a plus, enhancing your candidacy. The ideal candidate possesses strong communication skills, demonstrates flexibility, and excels in managing multiple tasks within a dynamic environment.Key ResponsibilitiesDeliver daily administrative assistance to executives, including scheduling, correspondence, and task prioritization.Leverage AI tools to optimize workflows, boost productivity, and facilitate decision-making.Analyze and manage data utilizing Microsoft Excel, including report generation and financial tracking.Oversee social media accounts, ensuring consistent branding and engaging content.Design visually appealing materials using design software (e.g., Canva, Adobe Suite).Assist with operational tasks utilizing Jobber for workflow management and QuickBooks for financial reporting.Coordinate meetings, prepare agendas, and document minutes effectively.Uphold confidentiality and professionalism in handling sensitive information.Collaborate with team members to ensure project execution and success.QualificationsEducation: Bachelor's degree in Business Administration, Management, Marketing, or a related field preferred.Technical Skills:Proficiency in AI tools for enhanced productivity and automation.Advanced Microsoft Excel skills (formulas, pivot tables, data visualization).Experience in social media management and content creation.Strong design capabilities using Canva, Adobe Photoshop/Illustrator, or comparable tools.Familiarity with Jobber and QuickBooks is advantageous.Language Skills: Excellent command of English, both written and spoken.Soft Skills:Exceptional organizational and multitasking abilities.Effective communication and interpersonal skills.Ability to follow instructions and work autonomously.Proactive, team-oriented mindset.Meticulous attention to detail and problem-solving aptitude.

E-Commerce Assistant with Multi-Marketplace ExpertiseJoin our dynamic team as a dedicated E-Commerce Assistant, where your meticulous attention to detail and hands-on experience in managing product listings will shine across various online marketplaces and supplier platforms.Work Schedule: 9:30 AM - 5:30 PM EST, Fully RemoteKey ResponsibilitiesOversee and refresh product listings across diverse platforms.Utilize supplier and marketplace tools to source products while verifying pricing and inventory availability.Assist in order processing, inventory management, and product uploads.Maintain data integrity by ensuring product information is precise across all channels.Engage with suppliers and marketplaces as required.Support daily e-commerce operations effectively.Required Platform Knowledge:Zoro ToolsSellerCloudLowe’sHome DepotWalmarteBayShopifyMSCTractor SupplyNorthern ToolQualificationsDemonstrated experience in managing multiple e-commerce marketplaces.Exceptional attention to detail and outstanding organizational skills.Proficiency in managing extensive product catalogs and ensuring pricing accuracy.Effective communication skills with the ability to work independently.

Join Our Team as a Bookkeeper and Executive AssistantLocation: Fully RemoteRole Overview:We are seeking a dedicated and detail-oriented Bookkeeper and Executive Assistant who possesses robust financial acumen and exceptional administrative abilities. The ideal candidate will have practical experience with Netsuite and QuickBooks, along with the capability to manage executive responsibilities such as scheduling, correspondence, and providing high-level organizational assistance.Key Responsibilities:Financial Management:Maintain precise financial records, including accounts payable (AP) and accounts receivable (AR).Process invoices, payments, and expense reports utilizing Netsuite and QuickBooks.Conduct bank reconciliations and produce financial reports.Ensure adherence to financial regulations and timely tax filings.Executive Support:Oversee email correspondence, document organization, and other communications for senior executives.Manage calendar scheduling, appointments, and meeting logistics.Assist with project management and various administrative tasks to enhance operational efficiency.Perform industry research and summarize findings for executive decision-making.Coordinate travel arrangements and monitor expense tracking and reporting.Required Qualifications:At least 3 years of bookkeeping/accounting experience.Expertise in Netsuite and QuickBooks (both Online and Desktop).Proven experience in managing financial statements, reconciliations, and expense tracking.Strong administrative skills and executive support proficiency.Highly organized with keen attention to detail.Ability to multitask and prioritize effectively in a fast-paced setting.Excellent written and verbal communication skills.Fluency in English (both written and spoken).Maintain confidentiality and professionalism in handling sensitive financial and executive matters.Preferred Qualifications:Previous experience in executive assistance.Background in financial reporting or accounting support.Familiarity with additional accounting software tools.Strong problem-solving abilities and capacity to work independently.

Role overview remote-va is looking for a proactive Male Executive Assistant with hands-on Go High Level CRM experience. This position is fully remote and supports senior management from the Davao Region, Philippines. The role involves keeping daily operations organized, handling confidential information with care, and staying flexible as priorities change. Main responsibilities Manage executive calendars, appointments, and communications with professionalism and discretion. Oversee client pipelines, track leads, and support marketing automation using Go High Level CRM. Prepare detailed reports, presentations, and documents for both internal and external use. Coordinate meetings, travel arrangements, and event logistics. Monitor tasks, deadlines, and deliverables to ensure timely completion. Act as a point of contact among executives, clients, and team members. Assist with project coordination to help achieve organizational objectives. Maintain accurate records and databases, ensuring data integrity and confidentiality. Location This is a remote position for candidates based in the Davao Region, Philippines.

Job Title: Executive Assistant Specializing in Social Media Management and FinanceLocation: RemoteJob Description: We are on the lookout for a detail-oriented and proactive Executive Assistant with a unique blend of expertise in social media management and financial record-keeping. This role demands exceptional multitasking skills, outstanding communication abilities, and a commitment to handling sensitive information with the utmost confidentiality. Your responsibilities will encompass supporting executive tasks, managing our social media presence, and maintaining precise financial records to enhance our operational efficiency and digital footprint.Key Responsibilities: Deliver comprehensive administrative support to executives, including managing calendars, handling correspondence, and coordinating meetings Oversee and curate social media accounts, develop and schedule content, and actively engage with our audience Create and refine documents, reports, and presentations Organize travel arrangements, itineraries, and bookings Maintain confidentiality while handling sensitive information with professionalism Assist with personal tasks and errands as required Analyze social media trends and performance metrics to enhance content effectiveness Keep precise financial records, encompassing expenses, invoices, and budget monitoring Support financial reporting and analysis activities Collaborate with the finance team to adhere to financial protocols and regulations Qualifications: Bachelor’s degree in Business Administration, Marketing, Finance, or a related discipline A minimum of 2-3 years of experience as an executive assistant, including proficiency in social media management and financial documentation Familiarity with various social media platforms (e.g., Facebook, Instagram, Twitter, LinkedIn) and management tools (e.g., Hootsuite, Buffer) Exceptional written and verbal communication skills Strong organizational and time management capabilities Ability to juggle multiple tasks and projects effectively Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Preferred Skills: Experience with financial management software (e.g., QuickBooks, Xero) Familiarity with SEO and digital marketing techniques Ability to work autonomously as well as collaboratively within a team Strong problem-solving aptitude and attention to detail