assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

Join our dynamic team at scale-virtually as an Executive Virtual Assistant, providing exceptional support to CEOs across multiple companies. This is a fully remote position, specifically for professionals based in the Philippines, where your skills in project coordination, communication, and time management will shine.Priority will be given to applications that include an introduction video, highlighting your comfort with video communication, essential for this remote role.Role OverviewIn this pivotal role, you will manage the CEO’s time, priorities, and communications, acting as a vital operational extension across various organizations. Key responsibilities include:Coordinating diverse projectsScheduling and organizing meetingsHandling correspondence efficientlyCreating executive-level reports and presentationsAs a proactive problem-solver, you will take charge of tasks requiring immediate attention, making decisions independently without the need for constant direction.Key ResponsibilitiesTime Management for the CEOMaintain and proactively manage the calendars for multiple companies.Adapt schedules in real-time to meet shifting priorities autonomously.Project CoordinationOversee CEO-led initiatives, ensuring deadlines are met and addressing bottlenecks proactively.Communication ManagementAct as the main point of contact for internal teams and external clients reaching out to the CEO.Draft and manage correspondence with the necessary escalation when required.Meeting & Travel ArrangementsOrganize and confirm meetings, conferences, and travel logistics.Prepare detailed agendas and take actionable minutes.Reporting & PresentationsCompile tailored reports and presentations, identifying and rectifying any inconsistencies before submission.Process ImprovementIdentify inefficiencies in office workflows and suggest actionable solutions for implementation.Analytical SupportConduct thorough analyses, including needs assessments and strategic planning, presenting actionable recommendations.Ad Hoc Executive SupportAddress urgent tasks independently, escalating only when necessary.Essential Qualifications1-2+ years of experience supporting C-Suite executives across multiple companies.Ability to work independently, prioritize tasks, and take ownership of outcomes.Exceptional verbal and written communication skills; proficient in composing executive-level correspondence.Strong multitasking and time management abilities, maintaining focus amidst interruptions.Comfortable using various digital tools for communication and organization.

Join Our Team as an Executive Assistant to CEO & COORemote PositionMaximus Tribe is a pioneering telehealth company focused on consumer performance medicine. We empower individuals by delivering insightful content, fostering community, and providing clinical support aimed at optimizing health, wellness, and hormonal balance. With a strong track record of profitability, achieving an 8-figure annual recurring revenue (ARR), and experiencing rapid growth, we have garnered $15M in funding from prominent Silicon Valley investors.The Role OverviewWe are seeking a dedicated and organized Executive Assistant to collaborate with our CEO and COO. This vital position is integral to our leadership operations, requiring adept management of shifting priorities between the two executives. Your role will involve ensuring seamless communication across our distributed team and enabling our leaders to concentrate on critical decision-making.This position is perfect for individuals who thrive in dynamic startup environments and possess the ability to navigate ambiguity while ensuring operational excellence behind the scenes.Key ResponsibilitiesCalendar & Schedule Management: Oversee complex schedules for the CEO and COO, proactively resolving conflicts and safeguarding focus time.Gatekeeping: Act as the gatekeeper for executive time, employing sound judgment to prioritize meeting requests and inquiries.Coordination: Manage scheduling across various time zones including the US, Canada, and Latin America.Meeting Preparation: Prepare agendas and supporting documents for leadership meetings, board discussions, and investor calls.Vendor Coordination: Serve as the primary contact for IT and operational vendors, researching and recommending new tools as necessary.Travel Coordination: Organize travel arrangements and manage expense reports effectively.

Join our innovative team at Remote VA as a highly driven Executive Assistant. We're seeking an individual who possesses outstanding English communication skills to provide essential support to our executives. This is a remote, full-time role that demands meticulous attention to detail and the capability to juggle various tasks seamlessly. Key Responsibilities:Oversee and manage online business listings effectivelyEngage with business sellers through phone and email communicationsKeep a detailed record of conversations and follow-ups in an organized mannerDeliver daily updates and reports regarding communications and progress

Join Our Team as an Executive Assistant (Remote – EST)We are seeking a proactive and exceptionally organized Executive Assistant to provide direct support to our CEO. This fast-paced role is ideal for an individual who excels in dynamic environments, anticipates needs, and ensures seamless daily operations.The perfect candidate will be a natural problem-solver with strong communication skills and the ability to handle complex scheduling, high-level correspondence, and sensitive information with utmost discretion.Your Responsibilities Oversee the CEO’s calendar, appointments, and travel arrangements Draft and review various forms of communication, presentations, and meeting materials Organize meeting agendas, prepare briefing documents, and monitor action items Assist with special projects, research, and cross-departmental initiatives Manage expense reports, contracts, and administrative workflows Serve as a professional point of contact for stakeholders, maintaining confidentialityWhy Work With Us?By joining our team, you will collaborate closely with a visionary leader, play a critical role in advancing priorities, and thrive in an environment that values efficiency, trust, and professional growth.

Join NeoWork, a pioneering BPO company, as we seek a dedicated and detail-oriented Virtual Assistant to provide exceptional remote administrative and operational support to our clients. Your role will empower clients to focus on their core business functions while you efficiently manage various administrative tasks.As a Virtual Assistant at NeoWork, you will be responsible for a range of duties including managing calendars, scheduling appointments, arranging travel, handling email and phone communications, and assisting in document preparation. We value innovative solutions and proactive support, and we are looking for an individual who exemplifies these traits.The ideal candidate will be organized, self-motivated, and possess outstanding communication and problem-solving skills. You should be capable of working independently, prioritizing tasks effectively, and maintaining a high level of professionalism and confidentiality.

At Coconut , we are dedicated to forging meaningful connections between ambitious founders and skilled remote professionals. Our philosophy centers on creating partnerships where everyone succeeds. Clients achieve their aspirations, and our virtual experts discover fulfillment and growth in their careers. We are currently seeking exceptional talent for the following position:Position: Executive AssistantMonthly Salary: $1,800 - $2,500Work Hours: 40 hours per week==================================================To ensure a smooth application process, please thoroughly review and complete ALL THREE requirements listed below before submitting your application.Application Requirements:1 English Proficiency Assessment – Indicate your CEFR English proficiency level in the application form. If you're uncertain, you can take a quick assessment here.2 Coconut VA Profile (Resume) – Create your Coconut VA profile using this template: Coconut VA Profile Template. Your resume must adhere to this format and be in English. This is a test of your attention to detail and ability to follow instructions. 3 1-Minute Introduction Video – Record a brief introduction video (preferably using Loom) and include the link in your application. Check out these video tips and sample videos. Note: By submitting your video, you authorize Coconut to share it on our platforms to enhance your chances of being matched with a client. Videos with broken or dummy links will lead to disqualification.

Job Title: Executive Assistant – Real EstateLocation: RemoteEmployment Type: Full-time Job DescriptionWe are on the lookout for an exceptionally organized and proactive Executive Assistant to provide comprehensive support to our real estate department head. This pivotal role demands outstanding administrative skills, meticulous attention to detail, and the ability to juggle multiple tasks with ease. The ideal candidate will be tasked with generating spreadsheets and charts, managing executive calendars, and ensuring the seamless execution of daily operations. Key ResponsibilitiesDeliver direct administrative support to the department headCreate and sustain basic spreadsheets and charts for effective reporting and trackingOrganize meetings, appointments, and events; dispatch calendar invites and remindersSystematically organize and preserve digital files and documentationAssist in the preparation of presentations, reports, and internal communicationsCollaborate with internal teams and external stakeholders as necessaryTrack deadlines and proactively follow up on action items to ensure timely completion QualificationsDemonstrated experience as an Executive Assistant, Administrative Assistant, or in a similar capacityExceptional organizational and time management abilitiesProficient in Microsoft Office Suite (especially Excel, Word, Outlook) and Google WorkspaceOutstanding written and verbal communication skillsCapability to manage confidential information with discretionFamiliarity with real estate operations or property management is advantageousBachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory

Join Findstarfish, a forward-thinking company dedicated to transforming the landscape of work for businesses globally! We are on a mission to be the premier partner for organizations striving to create exceptional teams and streamline their operations. We are seeking a talented Executive Assistant to join our team immediately!Key Responsibilities Manage the creation and dispatch of invoices and statements, track payments, and maintain records of company expenditures. Research industry trends and best practices, compiling data into comprehensive reports for comparative analysis. Organize and maintain documents and files systematically. Conduct data entry tasks including preparing lead lists, meeting minutes, transcribing recordings, and organizing payroll information. Source products, procure goods, and manage sample requests. Update and manage marketing and sales campaign data through a CRM system. Oversee project monitoring, facilitate internal communications, and organize company information efficiently. Coordinate team calendars to avoid conflicts and ensure timely preparation for client meetings. Arrange travel itineraries, including hotel bookings and car rentals. Handle incoming calls and manage appointment scheduling and inquiries. Respond to emails, organize client correspondence, and keep inboxes organized based on client preferences. Compile and synthesize data into organized reports and presentation materials. Manage video uploads, address negative reviews, and maintain an up-to-date account profile. Perform various ad hoc tasks as required. RequirementsAt least 3 years of experience as an Executive Assistant to C-level executives (CEO, COO, etc.) Bachelor's degree or relevant certification required Exceptional communication skills via phone, email, and instant messaging Proficient in English, both written and verbal (minimum B2 level) Strong organizational and time management skills Tech-savvy with knowledge of contemporary technologies, including desktop sharing, cloud services, and VoIP Experience with word processing and spreadsheet software (e.g., MS Office) Familiarity with online calendars and scheduling systems (e.g., Google Calendar) Proactive mindset and eagerness to learn Ability to work during US nighttime hours Technical Requirements Noise-canceling USB headset Functional webcam Computer with a minimum 1.8 GHz processor and 4GB RAM Primary internet speed of at least 25 Mbps via cable Backup internet speed of at least 10 Mbps Schedule: US work hours (20-40 hours per week)

Position: Operations ManagerJob Code: KPM-AHL-RopPosition Type: Full-TimeWork Hours: 8:00 AM – 5:00 PM (Eastern Daylight Time)Salary: TBDWork Days: Monday – FridayAbout Winning AssistantsWinning Assistants is an innovative and rapidly expanding roofing company that specializes in insurance-funded roof replacements. Our mission is to deliver exceptional, hassle-free roofing solutions to our clients while fostering a supportive and growth-oriented workplace for our team.Position OverviewWe are looking for a dynamic and experienced Operations Manager to lead our internal operations and enhance efficiency, scalability, and overall performance. In this pivotal role, you will manage daily operations and develop long-term strategies to boost productivity, streamline processes, and facilitate business growth. Collaborating closely with executive leadership and department heads, you will ensure operational excellence across all functions, including Sales, Production, Billing, and Collections. The ideal candidate will be a strategic thinker and a hands-on leader capable of building systems, managing teams, and driving measurable outcomes.Key ResponsibilitiesLead and manage daily operations across multiple departments to ensure alignment with company goals and performance targets.Oversee and mentor a team of virtual assistants and operational staff, focusing on performance management, coaching, and accountability.Design, implement, and continuously enhance operational systems, workflows, and SOPs to support scalability.Establish and monitor KPIs across departments; analyze performance data to inform decision-making and improvements.Identify operational bottlenecks and deploy strategic solutions to enhance efficiency and output.Collaborate with leadership on operational planning, resource allocation, and process optimization.Ensure robust communication and alignment between departments (Sales, Estimating, Production, Collections).Support hiring, onboarding, and training initiatives to cultivate a high-performing operations team.Maintain operational standards and ensure consistency in execution across all teams.Foster a culture of accountability, ownership, and continuous improvement.

Location: Philippines (100% Remote)Employment Type: Full-time Independent Contractor (exclusive commitment)Compensation: $1,000–$1,500 USD per month (commensurate with experience & scope)About the PositionAs an Executive Assistant with Cloud Accountant Staffing, you will be the pivotal force in transforming effective teams into exceptional ones. Your role involves managing schedules, organizing inboxes, optimizing workflows, and simplifying complex daily tasks. From client interactions and research to light bookkeeping and reporting, you will instill order, clarity, and forward momentum—enabling leaders to concentrate on their core responsibilities. This is a full-time independent contractor position requiring exclusivity (no concurrent part-time or freelance roles). If you thrive in structured environments and communicate with precision while achieving results, you will excel in this role.Your ResponsibilitiesCalendar & Inbox Management: Oversee busy executive calendars, prioritize emails, draft responses, coordinate scheduling across US time zones, and safeguard focus time.Client Interaction: Address inquiries, prepare meeting agendas, document minutes and action items, and ensure follow-ups are executed to completion.Project Assistance: Develop task boards, monitor deadlines, and provide status updates using tools like Asana, ClickUp, or Trello; proactively identify and escalate risks.Documentation & SOPs: Formulate and manage checklists, templates, and standard operating procedures to facilitate predictable and efficient workflows.Research & Reporting: Execute targeted research on vendors, tools, and market insights; synthesize findings into concise summaries or presentations.Data Management: Organize documents and folders, adhere to naming and versioning standards, ensuring easy accessibility.Light Bookkeeping: As required, categorize expenses, reconcile receipts, prepare straightforward invoices or credit notes, and liaise with the accounting team (basic QuickBooks/Expensify knowledge).CRM Maintenance: Update records, log activities, and prepare lists to ensure data integrity.

Job Title: Dynamic Administrative/Executive AssistantLocation: Remote WorkJob Description: We are on the lookout for a meticulous and proactive Administrative/Executive Assistant to become a vital part of our team. The successful candidate will provide extensive administrative support while managing property spreadsheets, calendars, client lists, lead generation efforts, and conducting research. This position demands a keen eye for detail, exceptional communication skills, and the capability to juggle various tasks efficiently.Key Responsibilities: Edit property spreadsheets bi-weekly for website and HubSpot uploads, producing tailored versions for each platform. Update the online calendar weekly via Google Calendar. Monthly review of client lists to ensure new entries are categorized as ‘Marketing’ for newsletter distribution. Assist in lead generation by researching potential clients through Google, websites, LinkedIn, Facebook, and listing platforms under supervisor guidance. Input data by creating ‘Companies’ and their associated ‘Contacts’ with relevant details such as names, emails, phone numbers, and religious affiliations. Engage with clients on social media platforms, including: Following on Facebook, LinkedIn, and YouTube. Connecting with existing contacts on LinkedIn. Conduct research on: Events for potential attendance or exhibiting to inform planning and establish a calendar of ongoing events, campaigns, and religious activities. Current religious affairs relevant to enhance engagement strategies and elevate the profile of Faithful. Newsletters, journals, and magazines for contributing blogs and articles or providing commentary on existing content. Provide administrative support to the executive team as required. Maintain organized records of documents, spreadsheets, and correspondence.

At ClickUp, we’re not just developing software; we’re designing the future of work! In an era dominated by work fragmentation, we envisioned a better approach. That’s why we pioneered the first genuinely integrated AI workspace, combining tasks, documents, chat, calendar, and enterprise search, all enhanced by context-driven AI. This empowers millions of teams to escape silos, reclaim their time, and achieve unprecedented productivity. At ClickUp, you will have the chance to learn, utilize, and innovate AI in ways that will influence not just our product, but the future of work itself. Join us and become part of a daring, innovative team that is redefining what’s possible! We are currently looking for a meticulous and proactive Executive Assistant to provide extensive support to the Global Vice Presidents within the PLGTM organization. The ideal candidate will excel in managing intricate calendars, coordinating travel, handling correspondence, and ensuring smooth daily operations. This role necessitates outstanding attention to detail, excellent communication skills, and the ability to multitask effectively in a dynamic environment.

Join our dynamic team at getwingapp as a Mid-Level Executive Assistant. This pivotal role involves providing high-level administrative support to executives, ensuring smooth daily operations, and enhancing productivity within the organization.Your responsibilities will include managing schedules, coordinating meetings, and handling communications effectively. We are seeking a proactive individual with exceptional organizational skills who thrives in a fast-paced environment.

Role Overview GetWingApp is looking for an Executive Assistant based in the Philippines to help keep our software development projects on track. This role centers on supporting daily operations and making sure communication flows smoothly across teams. What You Will Do Manage calendars and coordinate schedules for team members Organize meetings, including logistics and follow-ups Facilitate communication between departments to support project progress What Matters Here Strong organizational skills Attention to detail Ability to keep multiple tasks moving at once This position is essential to keeping our software development efforts running smoothly at GetWingApp.

MyOutDesk connects skilled professionals in the Philippines with U.S.-based companies, supporting growth through remote collaboration. Since 2008, the company has offered stable, long-term remote roles across industries such as real estate, healthcare, finance, and professional services. This Brokerage Assistant position supports a growing commercial and industrial real estate brokerage serving the Greater Toronto Area and Southwestern Ontario. The brokerage’s team of over 15 brokers and sales representatives focuses on industrial, commercial, land, investment, and development sectors. Role overview This is a full-time, remote role for a Virtual Assistant based in the Philippines. The position operates on a monthly retainer and requires commitment to Eastern Time (ET) business hours. The Brokerage Assistant will become an integral part of the team, supporting both daily operations and executive needs. What you will do Brokerage Support (80%): Work closely with the Head of Admin to help brokers with research, prepare documents, and assist with marketing tasks. Executive Support (20%): Provide administrative assistance directly to the COO and Partner. Timely and professional responses to requests are expected, matching the standards of in-office team members in Toronto. Requirements Based in the Philippines Highly organized, proactive, and detail-oriented Available to work full-time during Eastern Time (ET) business hours

Join our team as a dedicated and detail-oriented Executive Assistant specializing in Accounting and Business Operations. In this pivotal role, you will oversee business listings, engage directly with business sellers through calls and emails, and provide essential administrative support. Candidates with experience in accounting firms and a solid understanding of Accounts Payable (AP) and Accounts Receivable (AR) will be given priority.Key Responsibilities: Oversee and manage business listings across various platforms. Engage with business sellers through professional communication channels, including calls and emails. Draft, proofread, and distribute correspondence with impeccable English grammar and tone. Assist with a variety of daily administrative and executive support tasks. Manage Accounts Payable processes, including invoice handling, vendor relations, and payment scheduling. Oversee Accounts Receivable operations, including billing, collections, and account reconciliations. Maintain precise financial records and assist with bookkeeping functions as necessary. Generate reports, ensure organized documentation, and meet deadlines efficiently. Collaborate effectively with team members and management to facilitate seamless business operations.

Job Title: Sales and Executive Assistant with Excel ExpertiseLocation: Fully Remote (Philippines preferred)Employment Type: Full-time Job OverviewJoin our dynamic team as a proactive and detail-oriented Sales and Executive Assistant. You will play a crucial role in supporting our sales operations and executive team, utilizing advanced Excel skills, including VLOOKUP and Pivot Tables, to manage data, create insightful reports, and optimize workflows. The successful candidate will demonstrate exceptional organizational skills, technological proficiency, and the ability to manage confidential information with the utmost discretion. Key Responsibilities Manage executives' calendars, handle email correspondence, and coordinate meetings Prepare and analyze detailed sales reports using Excel (VLOOKUP, Pivot Tables, charts) Maintain and update CRM records and client databases Assist with lead generation, follow-ups, and pipeline tracking Collaborate with internal teams to ensure timely delivery of sales materials and updates Draft professional documents, proposals, and presentations Perform administrative tasks including travel arrangements, expense tracking, and file organization QualificationsEducation & Experience Bachelor’s degree in Business Administration, Marketing, or a related field At least 2 years of experience in sales support, executive assistance, or administrative roles Technical Skills Advanced proficiency in Microsoft Excel (including VLOOKUP, Pivot Tables, and conditional formatting) Experience with CRM platforms (e.g., Zoho CRM, Pipedrive, Salesforce) Familiarity with productivity tools (Google Workspace, Microsoft 365, ClickUp, Zoom) Strong data entry and reporting capabilities Soft Skills Outstanding verbal and written communication skills High level of professionalism and discretion Exceptional organizational and time management skills Analytical problem-solving mindset with a strong attention to detail Preferred Qualifications Experience supporting remote teams or international executives Knowledge of e-commerce platforms and sales funnels Familiarity with automation tools (Zapier, Airtable, AppSheet) Ability to create dashboards and visual reports

Job Title: Executive Accounting Assistant with QuickBooks ExpertiseRemote VA PH is actively seeking a meticulous and highly organized Executive Accounting Assistant proficient in QuickBooks and Microsoft Excel to join our dynamic remote team. This pivotal role will involve providing comprehensive administrative support, managing financial tasks, and overseeing data management to ensure the seamless operation of our executive team.Work Schedule: 9:00 am - 5:00 pm EST (Full-Time/Nightshift PHT)Key Responsibilities:Administrative Support: Oversee the executive's calendar, coordinate meetings, and arrange travel plans.Financial Management: Process invoices, manage payments, and perform basic bookkeeping tasks using QuickBooks.Data Management: Develop and update spreadsheets in MS Excel for effective data tracking and analysis.Communication: Serve as a liaison between the executive and various teams to ensure project deadlines and tasks are met.