Executive Virtual Assistant for Admin, Inbox & Operations Support

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting proj…

Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete

Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.

About the Company:With over two decades of experience, Outsourced Staff has built strong partnerships with homeowners, councils, developers, architects, builders, and surveyors across South East NSW. Our firm specializes in on-site wastewater management, stormwater quality management, and bushfire hazard assessment.We are on the lookout for a proactive, detail-oriented, and assertive individual to become a key member of our team as a Virtual Executive Assistant. This remote role entails providing comprehensive executive and administrative support while managing tasks, projects, and communications across various businesses.

About the Role assist-world is looking for a Virtual Assistant based in the Philippines to support administrative and bookkeeping tasks. This position suits someone who values structure, communicates clearly, and enjoys helping clients and teammates stay organized. Main Responsibilities Respond promptly and professionally to client emails. Handle daily administrative duties and provide general support as needed. Keep organized records of communications and tasks for easy access. Assist with basic bookkeeping, such as preparing and sending invoices (training provided). Work closely with the team to maintain smooth communication and workflow. Requirements Strong written and spoken English skills. Available 30–40 hours per week, ideally during standard 9–5 hours. Highly organized and detail-oriented. Comfortable working independently and managing multiple tasks. Preferred Experience Experience with Buildium or similar property management software. Basic understanding of bookkeeping or accounting principles.

Join our dynamic team at scale-virtually as an Executive Virtual Assistant, providing exceptional support to CEOs across multiple companies. This is a fully remote position, specifically for professionals based in the Philippines, where your skills in project coordination, communication, and time management will shine.Priority will be given to applications that include an introduction video, highlighting your comfort with video communication, essential for this remote role.Role OverviewIn this pivotal role, you will manage the CEO’s time, priorities, and communications, acting as a vital operational extension across various organizations. Key responsibilities include:Coordinating diverse projectsScheduling and organizing meetingsHandling correspondence efficientlyCreating executive-level reports and presentationsAs a proactive problem-solver, you will take charge of tasks requiring immediate attention, making decisions independently without the need for constant direction.Key ResponsibilitiesTime Management for the CEOMaintain and proactively manage the calendars for multiple companies.Adapt schedules in real-time to meet shifting priorities autonomously.Project CoordinationOversee CEO-led initiatives, ensuring deadlines are met and addressing bottlenecks proactively.Communication ManagementAct as the main point of contact for internal teams and external clients reaching out to the CEO.Draft and manage correspondence with the necessary escalation when required.Meeting & Travel ArrangementsOrganize and confirm meetings, conferences, and travel logistics.Prepare detailed agendas and take actionable minutes.Reporting & PresentationsCompile tailored reports and presentations, identifying and rectifying any inconsistencies before submission.Process ImprovementIdentify inefficiencies in office workflows and suggest actionable solutions for implementation.Analytical SupportConduct thorough analyses, including needs assessments and strategic planning, presenting actionable recommendations.Ad Hoc Executive SupportAddress urgent tasks independently, escalating only when necessary.Essential Qualifications1-2+ years of experience supporting C-Suite executives across multiple companies.Ability to work independently, prioritize tasks, and take ownership of outcomes.Exceptional verbal and written communication skills; proficient in composing executive-level correspondence.Strong multitasking and time management abilities, maintaining focus amidst interruptions.Comfortable using various digital tools for communication and organization.

Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities

We are seeking a dedicated Plant Admin Assistant to join our team at Newborn Food Products, Inc. In this role, you will play a vital part in facilitating smooth administrative operations within our plant. Your responsibilities will include:Receiving and logging incoming phone calls for efficient monitoring.Summarizing employee attendance and submitting reports to the Head Office.Preparing essential documents such as Trust Receipts and gate passes for all incoming and outgoing items requiring approval from the admin officer.Maintaining and organizing the filing system for all documents.Routing documents to the appropriate departments in a timely manner.Overseeing the cleanliness and organization of the office premises.Drafting communication letters for final review by the Admin Officer.Coordinating the issuance of office supplies and managing inventory.Facilitating requisitions for materials, equipment, budgets, and payments.Organizing weekly Prayer Meetings and Holy Mass every Wednesday of the month.

Role Overview Position: Operations and Client Support Virtual Assistant Location: Remote , Philippines Salary: $1,500 AUD – $2,000 AUD per month Contract Type: Independent Contractor Agreement Working Hours: Align with Australian business hours (approximately 9 AM to 5 PM, Monday to Friday). Some flexibility in time management is available. About Hunt St Hunt St connects Australian businesses with skilled remote professionals in the Philippines. This role is fully remote and allows independent contractors to work directly with the client, not through an outsourcing agency. About the Client The client is a well-established Australian manufacturer focused on high-quality building materials for residential, commercial, and civil projects. Their team values a practical approach and a strong, supportive culture, aiming for durable, high-performance results in every product. What You Will Do This position covers a broad set of tasks across operations and client support. The Virtual Assistant will: Manage accounts receivable and follow up on overdue payments Assist with sales leads and project administration Support company directors with personal and administrative tasks Process website orders and coordinate order fulfillment Follow up on freight and delivery issues Set up projects accurately in Salesforce Ensure diligent completion of all assigned projects and tasks Success in this role requires strong organization, attention to detail, and comfort using Xero, Salesforce, spreadsheets, and internal admin tools. Key Responsibilities: Accounts Receivable and Debt Follow-Up Regularly review overdue accounts in Xero Check each overdue account in Salesforce before contacting customers Investigate reasons for delayed payments, such as: Installation delays Quality concerns Customer complaints Unresolved service or project issues Decide whether to follow up immediately or escalate issues internally Document actions, customer feedback, and next steps thoroughly Escalate complex issues to management before taking further action Maintain a friendly, professional approach in all payment-related communication

Join assist-world as a Technical Virtual Assistant where you will play a pivotal role in supporting our operations across various platforms including Shopify. This is an exciting opportunity for individuals who are detail-oriented and possess a passion for design and technical assistance. Your contributions will help streamline our processes and enhance customer experiences.

Join our dynamic team at assist-world as a Virtual Assistant, where you'll play a pivotal role in supporting the daily operations of a prestigious luxury jewelry retail brand. We are looking for an exceptionally organized, detail-oriented professional who excels in a fast-paced environment. Your discretion, organization skills, and refined communication will be essential in maintaining our high standards of client interaction and executive support.Role OverviewAs our Virtual Assistant, you will be responsible for providing administrative and client-facing assistance to the Head Designer and leadership team. Your contributions will ensure efficient communication, meticulous appointment coordination, and prompt follow-ups.Key ResponsibilitiesClient Communication● Efficiently monitor and respond to incoming emails with professionalism.● Prepare and send detailed client quotes for custom designs and special orders.● Proactively follow up with clients regarding custom pieces, approvals, and timelines.● Provide timely updates to clients on jewelry repairs and order statuses.● Maintain a polished and elegant brand tone in all correspondence.Calendar & Appointment Coordination● Manage and coordinate the Head Designer's calendar with precision.● Schedule both in-store and virtual custom consultations.● Confirm appointments and send courtesy reminders to clients.● Organize all consultation notes and related files systematically.Quoting & Administrative Support● Assist in the preparation and organization of custom design quotes.● Track outstanding quotes and conduct follow-ups as needed.● Maintain accurate client records and documentation.● Support workflow organization between the sales and production teams.Social Media & Brand Support● Aid in scheduling and posting content on social media platforms.● Collaborate in drafting engaging captions and content ideas.● Professionally respond to direct messages and inquiries.● Assist with basic content organization and campaign planning.

We are on the lookout for a highly organized and detail-oriented Virtual Assistant to enhance our daily operations and elevate client interactions. This position is perfect for individuals who excel in a dynamic luxury environment and appreciate the significance of discretion, exceptional organization, and polished communication.Role OverviewAs a Virtual Assistant, you will provide essential administrative and client-facing support to our Head Designer and leadership team, facilitating effective communication, appointment management, and timely follow-ups.Key ResponsibilitiesClient Communication• Respond promptly and professionally to all incoming emails.• Create and dispatch client quotes for custom designs and special requests.• Follow up with clients regarding custom pieces, approvals, and timelines.• Keep clients updated on jewelry repairs and order statuses.• Uphold a sophisticated brand tone in all communications.Calendar & Appointment Coordination• Manage the Head Designer's calendar effectively.• Schedule custom consultations, both in-store and virtual.• Confirm appointments and send timely reminders to clients.• Organize all consultation notes and files systematically.Quoting & Administrative Support• Assist in the compilation and organization of custom design quotes.• Track outstanding quotes and follow up as needed.• Maintain comprehensive client records and documentation.• Support workflow organization between sales and production teams.Social Media & Brand Support• Assist with scheduling and posting on social media platforms.• Collaborate on drafting captions and generating content ideas.

Role Overview Huzzle is hiring a remote Operations & Customer Support Virtual Assistant based in the Philippines. This position places you directly within a client’s in-house team, supporting a fast-growing company in the logistics and transport sector. The client focuses on reliable, customer-centered solutions for businesses needing transport and scheduling services. Main Responsibilities Respond to customer inquiries by phone and email, maintaining timely and professional communication. Handle booking and scheduling for transport services, ensuring accuracy and efficiency. Keep records and data entries up to date within internal systems. Coordinate daily logistics operations, share updates, and resolve issues as they come up. Support administrative tasks such as document management and reporting. Work closely with internal teams to improve workflows and service quality. Qualifications Experience in logistics, transport, or supply chain roles. Strong communication skills for customer-facing interactions by phone and email. Comfortable with booking systems and scheduling tools. Keen attention to detail and accurate data entry skills. Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar). Excellent organizational and multitasking abilities. Ability to work independently in a remote environment. What Huzzle Offers Competitive salary based on experience Fully remote position with flexible working arrangements Chance to work with a growing logistics company in a high-demand industry Long-term career growth and exposure to both operations and customer success Direct impact on daily business operations in a hands-on role

assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment

Hunt St is looking for a Virtual Assistant based in the Philippines to support daily operations and customer service for an Australian manufacturer specializing in custom cabinetry components. This fully remote role operates under an independent contractor agreement and follows Australian business hours (9 AM to 5 PM, Monday to Friday). The position offers flexibility in managing your own schedule while ensuring alignment with the client’s needs. Main Responsibilities Customer Support: Respond to customer emails, address inquiries, and schedule calls as needed. Quoting Support: Review client plans and prepare accurate quotes for cabinetry components. Order Processing: Convert invoices into production orders and update tracking systems to reflect progress. Supplier Coordination: Communicate with manufacturers, monitor production timelines, and oversee logistics to ensure smooth delivery. Work Management: Use Monday.com to organize, assign, and track tasks and workflows. Social Media Management: Manage social media accounts, create and schedule posts, and engage with followers. Process Optimization: Develop and update Standard Operating Procedures (SOPs) to improve efficiency. Compensation and Engagement Monthly pay: $1,500 AUD – $1,800 AUD Type: Independent Contractor Agreement Location: Remote, based in the Philippines Schedule: Australian business hours, Monday to Friday About the Client The client manufactures high-quality, design-focused cabinetry components that integrate with global flat-pack furniture systems. Hunt St connects Australian businesses with skilled remote professionals in the Philippines, and this role works directly with the client’s team to support their operations and customer interactions.

VirtueStaff seeks a Virtual Assistant / Executive Assistant to provide remote support from Metro Manila, Philippines. This position centers on dependable administrative assistance, helping clients and internal teams keep operations on track. The role is fully remote, allowing work from anywhere in Metro Manila. Key responsibilities Coordinate calendars, manage inboxes, and prepare documents for both clients and internal teams. Schedule meetings, book travel, and handle related logistics. Research topics and compile findings for a range of projects. Draft reports and create presentations with careful attention to detail. Act as a communication link between clients and team members to ensure clarity. Monitor social media accounts and support content creation tasks. Spot opportunities to improve office workflows and overall efficiency. Collaborate with colleagues to meet deadlines and achieve project objectives. What helps people succeed here This position fits those who are comfortable with technology, notice the small details, and take initiative to solve challenges. A proactive approach and strong organizational habits are important for success in this role.

Type: RemoteWork Schedule: 8am-5pm PSTStart Date: ASAPCompany Overview:Helper Heroes is dedicated to revolutionizing home care support across the U.S. Our mission centers around fostering genuine partnerships with home care agencies, where our virtual assistants become integral extensions of their care teams. We are committed to enhancing the care experience through compassion, innovation, and efficiency, ensuring that our clients and their families receive the highest quality of support.Position Overview:We are looking for a highly organized and detail-oriented Executive Virtual Assistant to provide top-tier, strategic support to a multi-business CEO in the homecare industry. This role demands a professional who can exercise independent judgment, maintain a high level of maturity, and present information clearly and concisely. The ideal candidate will possess exceptional communication skills and advanced proficiency in systems and processes.Key Responsibilities:1. Executive Communication & Judgment- Effectively manage the executive's inbox, exercising discretion and professionalism.- Craft polished and professional email communications with an executive tone.- Deliver structured and concise reporting for decision-making.- Confidently seek clarification on incomplete instructions.- Conduct thorough research and prepare insightful briefs for the executive's review.2. Systems Proficiency & Operational Support- Master the AxisCare CRM to support operational workflows and maintain data integrity, while generating simplified reports for strategic insights.- Utilize RingCentral to track communications and ensure organized follow-ups.- Coordinate meetings using Microsoft Teams, managing agendas, minutes, and action items proficiently.- Maintain organized executive dashboards in Excel for milestone tracking and relationship management.- Prioritize and manage the executive's calendar effectively.

Join our dynamic team as a Wedding Planner and Operations Support Virtual Assistant!OverviewI am an established full-service wedding planner specializing in integrating wellness coaching and LCSW expertise into event planning. I am seeking a motivated and highly organized Virtual Assistant to enhance operational efficiency and support the growth of my business.This position is perfect for a skilled individual with a strong background in managing administrative, logistical, and design-related tasks. Proficiency in industry-specific software is essential. This role promises consistent work with opportunities for advancement.Core ResponsibilitiesThe successful candidate will assist across various functions, overseeing both administrative duties and specialized planning tasks:Logistics & AdministrationTimeline Management: Draft and update detailed event timelines using Aisle Planner.Vendor Coordination: Gather vendor contracts and critical details.Insurance Tracking: Request, track, and organize Certificates of Insurance (COIs) for venues and vendors.Data Entry: Ensure accurate maintenance of client and vendor information within Aisle Planner and our CRM.Email Support: Organize and manage planning-related communications effectively.Design & Project ManagementFloor Plan Design: Create precise, scaled event layouts in Aisle Planner based on venue dimensions and sketches.Asset Placement: Efficiently arrange tables, chairs, bars, stages, and other decor elements within layouts.Task Management: Help track internal project progress using Trello.Skills & Experience RequiredProven experience in event planning administration or as a Virtual Assistant in the events sector.Software Proficiency: Must be skilled in Aisle Planner; experience with Trello is a significant advantage.Detail-Oriented: Exceptional attention to detail across all tasks, from data entry to floor plans.Communication: Excellent communication skills, with a strong sense of responsiveness and reliability.Proactive: A self-starter who anticipates needs and can solve problems independently.Project Details & ApplicationProject Type: Hourly Contract (with potential for a monthly retainer)Timeline: Ongoing support, starting at 5-10 hours per week, with the possibility of more.