Join Our Team as a Medical Virtual Assistant!We are looking for a dedicated and empathetic Medical Virtual Assistant to provide exceptional support to our gastroenterology clinic, specializing in colonoscopies and diagnostic procedures. In this crucial role, you will manage patient communications, coordinate documentation, and aid in clinical workflows through our EHR system, collaborating closely with patients, hospitals, pharmacies, and diagnostic centers.The ideal candidate is detail-oriented, reliable, and possesses strong communication skills. You must be adaptable to changes in workflow and comfortable using technology, including an iPhone for our AllWorx phone system.

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

As a Medical Virtual Assistant, you will play a vital role in supporting healthcare professionals and insurance companies, ensuring the highest standards of patient care and provider efficiency. Your contributions will help streamline operations and enhance the overall healthcare experience.Key Responsibilities: Handle incoming and outgoing calls for patient inquiries, appointment scheduling, and data verification with healthcare providers and insurance companies. Demonstrate exceptional phone etiquette and professionalism. Gather patient medical histories by navigating various Electronic Medical Records (EMR) systems, including Cerner, Epic, AthenaNet/AthenaHealth, and NextGen. Verify health insurance coverage and eligibility for patients. Provide essential administrative support through data entry, appointment scheduling, email management, record keeping, and time management. Support health promotion initiatives, explain care plans, facilitate patient admissions, and assist with new patient intakes and front-desk triage. Act as a primary liaison between patients and medical professionals, fostering strong professional relationships. Ensure compliance with HIPAA regulations in all interactions and documentation.

Join our dynamic team as a Medical Virtual Assistant where you will play a vital role in enhancing patient care and supporting healthcare providers. This fully remote position allows you to work from home while making a significant impact in the healthcare industry. Your organizational skills and attention to detail will help ensure smooth operational processes as you manage scheduling, payment collections, and provide essential administrative support.

Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.

Join RemoteVA PH, a premier virtual assistance agency dedicated to delivering exceptional administrative support to clients globally. Our expertise lies in optimizing business operations through dependable virtual assistance.We are in search of a meticulous Virtual Administrator who will be responsible for managing client communications and invoicing. The perfect candidate will possess a strong background in email management, invoice preparation, and be proficient in essential tools such as Outlook, CAD, and QuickBooks.Key Responsibilities: Professionally and promptly manage client email communications. Accurately create and dispatch invoices utilizing QuickBooks. Keep organized records of all communications and transactions. Work collaboratively with the team to ensure a seamless workflow.

Are you a meticulous and trustworthy Insurance Virtual Assistant with practical experience utilizing Applied Epic? We are looking for a dedicated professional to enhance our customer service operations. Your main responsibilities will include the precise creation of insurance certificates and binders. If you are a proactive individual with a passion for client satisfaction and a strong understanding of insurance processes, we want to hear from you! Key Responsibilities: Deliver responsive and professional customer service through email and phone communications Generate and distribute insurance certificates and binders utilizing Applied Epic Assist in policy updates, documentation, and management of client records Ensure prompt follow-ups and task management within Applied Epic Work collaboratively with team members to meet client needs and maintain compliance

Global Pacific Support is actively assembling a talent pool of proficient Medical Virtual Assistants to provide exceptional support to our healthcare clients. This opportunity is perfect for professionals with expertise in one or two key areas of medical administrative assistance who are looking for sustainable, remote work options.Key ResponsibilitiesAs a Medical Virtual Assistant, you will be responsible for various tasks within your area of expertise, which may include:Medical Billing, Collections, and Basic BookkeepingSubmitting, tracking, and following up on insurance claimsManaging denials, appeals, and accounts receivable follow-upsPosting payments and handling patient billingPerforming basic bookkeeping tasks such as reconciliations and record managementCredentialingConducting provider credentialing and re-credentialingManaging CAQH profilesOverseeing insurance payer enrollment and trackingReception / Front Desk SupportProfessionally managing patient callsScheduling appointmentsVerifying insurance and coordinating with patientsNote: Experience in all areas is not mandatory.

PLEASE NOTE: This position is exclusively available for candidates residing in the Philippines.QuickTeam specializes in connecting businesses with skilled virtual employees to enhance their productivity and support growth. Our offerings include virtual assistants, receptionists, and various support staff, enabling businesses to focus on their core functions while we manage their daily operational tasks.Joining our team means you will have the opportunity to make a meaningful impact, become an integral member of a dedicated team, and enjoy a supportive environment as part of the QuickTeam family. We would love to welcome you!This is a full-time position requiring 30 to 40 hours per week.Compensation: $5 per hour.As a Medical Virtual Assistant, you will provide essential administrative support to healthcare professionals in a remote setting. This role is ideal for individuals passionate about healthcare, with excellent communication skills and a solid understanding of Electronic Medical Record (EMR) systems.Key Responsibilities: Effectively manage patient records using your expertise with EMR systems. Update EMR systems with new patient data, medical histories, and treatment plans. Deliver outstanding customer service by promptly responding to patient inquiries via phone, email, or chat. Clearly explain our services to new patients to ensure they understand our processes and what to expect. Assist healthcare providers in scheduling appointments, managing calendars, and coordinating follow-up care. Work alongside medical billing teams to guarantee accurate coding and billing practices. Maintain patient confidentiality and adhere strictly to HIPAA regulations when handling sensitive medical information. Collaborate closely with team members to ensure efficient communication and coordination.

Medical Virtual Assistant / Intake CoordinatorJob Type: Full-time / Part-time Location: RemoteJob Overview:As a Medical Virtual Assistant / Intake Coordinator, you will play an essential role in enhancing patient care through effective intake processes and robust administrative support. Your responsibilities will include managing patient information, scheduling appointments, and facilitating communication in a dynamic healthcare environment.Key Responsibilities:Patient Intake Management: Accurately collect and confirm patient demographic and insurance details.Appointment Scheduling: Efficiently coordinate and schedule appointments with healthcare professionals.Medical Record Handling: Ensure meticulous data entry and management of patient records in Electronic Health Record (EHR) systems.Insurance Verification: Assist in confirming insurance coverage and eligibility for medical services.Patient Communication: Manage inbound and outbound calls, addressing inquiries with professionalism and empathy.Pre-Appointment Preparation: Compile necessary medical histories and documentation prior to consultations.Coordination with Healthcare Providers: Enhance communication between patients, providers, and insurance representatives.HIPAA Compliance: Uphold confidentiality and ensure compliance with healthcare privacy regulations.Administrative Support: Provide assistance with medical billing, claims processing, and other administrative tasks as required.

Join our dynamic team at Global Medical Virtual Assistants as a Medical Virtual Assistant. In this role, you will collaborate closely with healthcare providers and insurance companies to optimize patient care and ensure the seamless functioning of medical operations.Key Responsibilities:Handle inbound and outbound communications with patients, healthcare providers, and insurance companies regarding appointments and inquiries.Exhibit exceptional phone etiquette to foster positive interactions.Collect and verify patient medical histories through various Electronic Medical Records (EMR) systems including Cerner, Epic, AthenaNet/AthenaHealth, and NextGen.Confirm healthcare insurance coverage and eligibility for patients.Provide comprehensive administrative support, including data entry, appointment scheduling, email management, record management, and timekeeping.Assist with health promotion, care plan explanations, patient admissions, and front-desk triage.Serve as a primary liaison between patients and medical professionals, building strong relationships.Maintain compliance with HIPAA regulations to protect patient privacy.

Role Overview assist-world is hiring a part-time Virtual Assistant based in the Philippines. This remote role centers on administrative support, online research, and working with AI tools. The position is flexible and may lead to a long-term arrangement. The team values a tech-savvy, detail-oriented person who thrives in an entrepreneurial setting. What You Will Do Provide administrative support to help streamline business operations. Conduct online research on topics such as companies, markets, and travel. Prepare reports, presentations, and pitch decks as needed. Create and edit basic visual content using Canva. Support business development through data collection and research. Organize and prioritize tasks assigned by the founder to keep projects moving. Communicate clearly about progress and deliverables. Required Skills and Experience Strong written and spoken English communication skills. Experience with AI tools such as Claude and/or Gemini. Basic to intermediate proficiency in Canva. Solid analytical and research skills. Excellent organization and time management abilities. Comfort working independently and managing several tasks at once. Responsive and reliable work habits. Bonus Experience Background in HR, organizational development, or consulting.

Job Title: Healthcare Administrative AssistantPosition Type: Part-time (with potential for full-time transition)Work Hours: 9:00 AM – 1:00 PM PST (flexibility available with prior coordination & client approval)Work Days: Monday - FridaySalary: $6 - $8 per hour based on experienceWe are looking for a detail-oriented and proactive Healthcare Administrative Assistant to enhance our healthcare operations. Our organization specializes in providing mobile physical therapy and wellness services to older adults, delivering care directly in patients’ homes. This role encompasses administrative, clinical, and communication tasks that are essential for ensuring high-quality patient care. The ideal candidate is self-motivated, possesses excellent English communication skills, and can perform tasks efficiently with minimal supervision.Key Responsibilities:Patient Records Management: Keep precise and current documentation in the EMR system (HelloNote).Handling Patient Inquiries & Correspondence: Professionally respond to calls, emails, and messages with compassion.Medical Research & Reporting: Prepare medical reports and research summaries for internal and client use.Document Preparation: Generate and organize reports, spreadsheets, and presentations (including updates to policy manuals and employee handbooks).Social Media Management: Create and schedule content, monitor interactions, and sustain social media presence.Email & Text Management: Organize, prioritize, and reply to communications; distribute newsletters.Billing Support: Process payments from cash-pay patients, track invoices, and coordinate payroll verification.Other Duties: Generate reports, attend VA meetings, assist with onboarding, update internal documents, liaise with doctors on care plans, and provide general administrative support as necessary.Requirements:Tools & Software:HelloNote (EMR) – training will be providedGoogle Workspace (Drive, Email, etc.)Virtual Marketing Mastery (VMM) – training will be providedQualifications:Minimum of 2 years of experience as a Medical Virtual Assistant or in a similar healthcare administrative roleExceptional grammar, writing, and verbal communication skillsStrong problem-solving skills with a proactive approach to inquiriesSelf-starter who demonstrates accountability and initiativeFriendly, professional, and approachable demeanorCulturally sensitive and respectful, particularly when interacting with older adult patients (75+)Clear and audible voice suitable for patients with hearing impairments

Join our dynamic team as a Medical Virtual Assistant specializing in the healthcare and sleep clinic sectors. This remote position offers you the opportunity to support healthcare professionals, manage patient communications, and streamline administrative tasks efficiently from your own home. If you have a passion for patient care and administrative excellence, we want to hear from you!

We are on the lookout for a highly organized and detail-oriented Virtual Assistant to enhance our daily operations and elevate client interactions. This position is perfect for individuals who excel in a dynamic luxury environment and appreciate the significance of discretion, exceptional organization, and polished communication.Role OverviewAs a Virtual Assistant, you will provide essential administrative and client-facing support to our Head Designer and leadership team, facilitating effective communication, appointment management, and timely follow-ups.Key ResponsibilitiesClient Communication• Respond promptly and professionally to all incoming emails.• Create and dispatch client quotes for custom designs and special requests.• Follow up with clients regarding custom pieces, approvals, and timelines.• Keep clients updated on jewelry repairs and order statuses.• Uphold a sophisticated brand tone in all communications.Calendar & Appointment Coordination• Manage the Head Designer's calendar effectively.• Schedule custom consultations, both in-store and virtual.• Confirm appointments and send timely reminders to clients.• Organize all consultation notes and files systematically.Quoting & Administrative Support• Assist in the compilation and organization of custom design quotes.• Track outstanding quotes and follow up as needed.• Maintain comprehensive client records and documentation.• Support workflow organization between sales and production teams.Social Media & Brand Support• Assist with scheduling and posting on social media platforms.• Collaborate on drafting captions and generating content ideas.

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

Job Title: Clinical Medical Virtual Assistant (Athena EHR) – RN/RPhJob Code: AM-RPosition Type: Full-TimeWork Schedule: 8:00 AM – 5:00 PM or 9:00 AM – 6:00 PM Eastern Daylight Time (flexible based on client preference)Work Days: Monday to FridaySalary: $6–$7 per hour (based on experience)Job Summary & Client OverviewJoin our team as a Clinical Medical Virtual Assistant (Athena EHR) for a leading U.S.-based healthcare provider committed to delivering exceptional patient-centered care through innovative technology and efficient systems. This position offers licensed healthcare professionals (Registered Nurses, Pharmacists, or similar) the opportunity to leverage their clinical expertise in a remote, non-bedside environment, collaborating with a U.S. medical practice.In this pivotal role, you will enhance patient care by managing clinical communications, coordinating care, and ensuring timely follow-ups regarding lab results, imaging, and prescriptions. Your focus will be on clinical inbox management, prior authorizations, and care coordination using the Athena EHR system.ResponsibilitiesOversee the clinical inbox within Athena EHR, including patient messages, test results, provider communications, and prescription refill requests.Efficiently process prior authorizations and benefit verifications.Follow up on lab and imaging results to ensure completion and documentation accuracy.Organize and manage incoming faxes, ensuring proper alignment with patient charts.Conduct outbound calls to patients for follow-ups and updates as necessary.Maintain accurate and timely documentation in the EHR system.Complete all clinical tasks promptly to support provider workflows and enhance patient care.RequirementsMust be a licensed healthcare professional (RN, Pharmacist, or similar).Prior experience as a Medical Virtual Assistant supporting a U.S.-based practice is required.HIPAA Certification is mandatory.Hands-on experience with Athena EHR is essential.Strong knowledge of U.S. healthcare systems and workflows.Excellent English communication skills, both written and verbal.High attention to detail with the ability to manage multiple clinical tasks effectively.Experience with RingCentral or similar VoIP systems.Familiarity with insurance portals and payer requirements.Desired Experience:Managing clinical inboxes or messages.Handling prior authorizations and benefit verifications.Conducting lab and imaging follow-ups.Key Performance Indicators (KPIs)To be defined based on performance metrics.

About the Role assist-world is looking for a Virtual Assistant based in the Philippines to support administrative and bookkeeping tasks. This position suits someone who values structure, communicates clearly, and enjoys helping clients and teammates stay organized. Main Responsibilities Respond promptly and professionally to client emails. Handle daily administrative duties and provide general support as needed. Keep organized records of communications and tasks for easy access. Assist with basic bookkeeping, such as preparing and sending invoices (training provided). Work closely with the team to maintain smooth communication and workflow. Requirements Strong written and spoken English skills. Available 30–40 hours per week, ideally during standard 9–5 hours. Highly organized and detail-oriented. Comfortable working independently and managing multiple tasks. Preferred Experience Experience with Buildium or similar property management software. Basic understanding of bookkeeping or accounting principles.

As a Remote Virtual Medical Manager, you will lead and inspire a team of virtual assistants, ensuring their performance aligns seamlessly with client expectations.Key Responsibilities:Overseeing daily operations and strategic planning for Medical Client-VA partnerships to meet client-set objectives.Collaborating with clients to develop actionable task lists aimed at enhancing productivity and profitability.Assisting clients in scaling their businesses using the diverse services offered by Global Medical.Managing Medical Client-VA relationships effectively.Addressing client needs and concerns with proactive problem-solving, identifying growth opportunities, and navigating high-level negotiations.