Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.

This fully remote Operations/Engineering Assistant role supports a structural engineering and consulting firm in Australia. The position is open to candidates based in the Philippines and operates under an independent contractor agreement. Work aligns with Australian business hours, typically 9 AM to 5 PM, Monday through Friday, within a flexible 40-hour week. Compensation ranges from $1,500 AUD to $3,000 AUD per month. As part of Hunt St’s network, the role connects directly with the client, no outsourcing agency involved. Role overview This position combines responsibilities in structural engineering, drafting, and project operations. The assistant helps prepare inspection reports, drafts and updates engineering drawings (primarily in AutoCAD), conducts design checks, and supports project coordination. Additional tasks include managing invoicing, tracking workflow, and contributing to improvements in internal systems for smoother project delivery. Main responsibilities Prepare structural inspection reports for various types of inspections, including pier, reinforcement, framing, pre-purchase, and as-built Create concept mark-ups and structural drawings for new construction and extensions Draft and update structural documentation using AutoCAD and provided templates Conduct structural design checks on timber, steel, and concrete elements to ensure compliance Prepare and document engineering calculations to support design decisions Set up jobs within internal systems Manage invoicing and payment records using Xero Monitor job progress and coordinate with engineers to keep tasks on schedule Assist in preparing project scopes and estimates Work environment The client values accuracy, efficiency, strong communication, and continuous improvement through digital tools. The team collaborates with builders, architects, and developers, managing projects from start to finish across residential and commercial sectors.

Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.

Position: Operations ManagerJob Code: KPM-AHL-RopPosition Type: Full-TimeWork Hours: 8:00 AM – 5:00 PM (Eastern Daylight Time)Salary: TBDWork Days: Monday – FridayAbout Winning AssistantsWinning Assistants is an innovative and rapidly expanding roofing company that specializes in insurance-funded roof replacements. Our mission is to deliver exceptional, hassle-free roofing solutions to our clients while fostering a supportive and growth-oriented workplace for our team.Position OverviewWe are looking for a dynamic and experienced Operations Manager to lead our internal operations and enhance efficiency, scalability, and overall performance. In this pivotal role, you will manage daily operations and develop long-term strategies to boost productivity, streamline processes, and facilitate business growth. Collaborating closely with executive leadership and department heads, you will ensure operational excellence across all functions, including Sales, Production, Billing, and Collections. The ideal candidate will be a strategic thinker and a hands-on leader capable of building systems, managing teams, and driving measurable outcomes.Key ResponsibilitiesLead and manage daily operations across multiple departments to ensure alignment with company goals and performance targets.Oversee and mentor a team of virtual assistants and operational staff, focusing on performance management, coaching, and accountability.Design, implement, and continuously enhance operational systems, workflows, and SOPs to support scalability.Establish and monitor KPIs across departments; analyze performance data to inform decision-making and improvements.Identify operational bottlenecks and deploy strategic solutions to enhance efficiency and output.Collaborate with leadership on operational planning, resource allocation, and process optimization.Ensure robust communication and alignment between departments (Sales, Estimating, Production, Collections).Support hiring, onboarding, and training initiatives to cultivate a high-performing operations team.Maintain operational standards and ensure consistency in execution across all teams.Foster a culture of accountability, ownership, and continuous improvement.

Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

We are on the lookout for a highly organized and detail-oriented Virtual Assistant to enhance our daily operations and elevate client interactions. This position is perfect for individuals who excel in a dynamic luxury environment and appreciate the significance of discretion, exceptional organization, and polished communication.Role OverviewAs a Virtual Assistant, you will provide essential administrative and client-facing support to our Head Designer and leadership team, facilitating effective communication, appointment management, and timely follow-ups.Key ResponsibilitiesClient Communication• Respond promptly and professionally to all incoming emails.• Create and dispatch client quotes for custom designs and special requests.• Follow up with clients regarding custom pieces, approvals, and timelines.• Keep clients updated on jewelry repairs and order statuses.• Uphold a sophisticated brand tone in all communications.Calendar & Appointment Coordination• Manage the Head Designer's calendar effectively.• Schedule custom consultations, both in-store and virtual.• Confirm appointments and send timely reminders to clients.• Organize all consultation notes and files systematically.Quoting & Administrative Support• Assist in the compilation and organization of custom design quotes.• Track outstanding quotes and follow up as needed.• Maintain comprehensive client records and documentation.• Support workflow organization between sales and production teams.Social Media & Brand Support• Assist with scheduling and posting on social media platforms.• Collaborate on drafting captions and generating content ideas.

Join assist-world as a Technical Virtual Assistant where you will play a pivotal role in supporting our operations across various platforms including Shopify. This is an exciting opportunity for individuals who are detail-oriented and possess a passion for design and technical assistance. Your contributions will help streamline our processes and enhance customer experiences.

Are you ready to take your career to the next level? As an Assistant Operations Manager at Informagroup PLC, you will play a pivotal role in streamlining operations and enhancing efficiency across our organization. You will collaborate closely with the Operations Manager to implement strategies that foster growth and improve our operational frameworks.

About the RoleJoin our dynamic team at faroutscout as a meticulous Operations Assistant. In this vital non-voice, operations-focused position, you will play an essential role in ensuring the seamless functioning of our daily operations, particularly in attendance monitoring and CSR scheduling.If you possess a knack for organization, enjoy data management, and have a passion for ensuring optimal coordination of resources, this opportunity is perfect for you.Key ResponsibilitiesAttendance OversightMonitor daily attendance, noting absences, tardiness, and leave requestsEnsure attendance records are accurate and up-to-dateIdentify issues and work with team leads to maintain accountabilityScheduling & Workforce CoordinationCreate and manage CSR schedules to guarantee adequate team coverageAdapt schedules dynamically based on changing operational demandsCollaborate closely with team leads to align staffing levels with workloadOperational SupportMaintain trackers, reports, and internal documentationAssist in payroll processes by validating attendance and schedulesSupport the enforcement of internal processes and operational standardsTake on additional operational and administrative tasks as required

assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment

About Pearl Talent Pearl Talent connects top-tier candidates with innovative startups in the US and EU. Our clients have raised over $5 billion and are backed by investors such as OpenAI, a16z, and Founders Fund. We focus on building long-term partnerships and supporting professional growth for motivated individuals. Learn more about our mission and values: WATCH HERE Why Join Pearl Talent? Pearl Talent offers more than recruiting. Team members work directly with visionary founders and leaders in the US and EU. We prioritize roles that encourage growth, challenge skills, and support lasting careers. Role Overview The Executive Assistant / Operations Coordinator supports senior leaders across multiple business areas. This fully remote position is based in Central Visayas, Philippines, with a Monday to Friday schedule from 8:30 AM to 5:30 PM Eastern Time. Key responsibilities include managing calendars, organizing communications, maintaining internal systems, and coordinating activities between teams. The role spans recruiting, venture capital, and startup operations. Success requires strong attention to detail, clear communication, and the ability to work independently after onboarding. Proactive and organized candidates who can anticipate needs will thrive here. Your Impact Keep calendars, inboxes, and workflows running smoothly to support operational efficiency. Facilitate communication and project coordination between teams. Position Details Industry: Operations / Executive Assistance Work Arrangement: Fully Remote (Central Visayas, Philippines) Job Type: Full-Time Schedule: Monday to Friday, 8:30 AM – 5:30 PM Eastern Time

aux seeks an Operations Assistant based in the Philippines to join its remote team. This position plays a key part in supporting daily operations and ensuring processes run smoothly. Accuracy and reliability are central to the work, with a strong focus on maintaining efficient workflows. What you will do Handle operational tasks to help keep processes efficient and organized Work from home while contributing to team objectives Assist with administrative duties as they arise Location This is a remote role open to candidates based in the Philippines.

Join Our Team as a Part-Time Virtual Assistant!Are you a proactive and detail-oriented individual looking to contribute to a meaningful cause? Winning Assistants is seeking a Virtual Assistant to support our growing nonprofit organization. This role involves managing CRM systems, enhancing outreach efforts, and optimizing digital operations to improve community impact.Key Responsibilities:Ensure timely and precise updates to our CRM systems.Organize and track donation data from the previous year.Assist in issuing year-end receipts to donors.Support the transition from Neon CRM to CiviCRM, collaborating closely with our leadership team.Maintain accurate and clean donor records.Platforms & Tools You Will Use:Neon CRM for donation tracking.CiviCRM during the migration phase.WordPress for updating and maintaining our website.Google Voice for managing communication.Creative & Outreach Support:Create and edit designs with Canva.Assist in managing social media platforms.Support outreach initiatives for sponsors and partners.Enhance communication strategies to foster organizational growth.Success Metrics:Accurate and up-to-date CRM records.Reliable tracking of donations.Successful completion of the CRM transition.Proactive problem-solving and initiative.Reduced administrative workload for leadership.This flexible role may have varying workloads and expectations will be reviewed regularly to ensure mutual benefit.

Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).

Join our dynamic team at Hunt St!Position: Operations and Administrative AssistantCompensation: $2,000 AUD - $3,000 AUD per monthEngagement Type: Independent Contractor AgreementWork Schedule: This position aligns with Australian business hours (approximately 9 AM - 5 PM, Monday to Friday), offering flexibility in time management as a contractor.About Us: At Hunt St, we specialize in connecting Australian businesses with exceptional remote talent from the Philippines. In this role, you will work directly with the client as an independent contractor, not through an outsourcing agency. Enjoy the benefits of a fully remote position, allowing you to work from the comfort of your home.Client Overview: Our client is an innovative solar retailer servicing Sydney and Adelaide, providing comprehensive solar solutions from initial quoting to installation coordination and post-installation support. They maintain a lean, agile team and utilize advanced technology, valuing individuals who can work independently, stay organized under pressure, and drive efficiency without micromanagement.Role Overview: We are seeking a proactive Operations and Administrative Assistant to directly support the business owner. You will serve as the primary coordination point, managing scheduling, communications, data, and logistics in a high-volume setting. This role replaces a local full-time admin, offering a fast-paced and varied environment suitable for a resilient, detail-oriented individual prepared to thrive in a dynamic operational landscape.Key Responsibilities:Coordinate customer appointments and installation timelines with on-site teams.Maintain accurate data in Pipedrive CRM and quoting software.Communicate effectively with installers and internal staff via Slack, Close, and WhatsApp to ensure seamless operations.Manage stock coordination, ensuring materials are available on-site prior to scheduled installations.Keep Google Calendar and project tracking tools updated.Assist the business owner with daily operational tasks and communications.Notify relevant parties of any changes, updates, or scheduling adjustments.Support general administration and process management using Notion and Google Sheets.

Join our team as a dedicated and detail-oriented Executive Assistant specializing in Accounting and Business Operations. In this pivotal role, you will oversee business listings, engage directly with business sellers through calls and emails, and provide essential administrative support. Candidates with experience in accounting firms and a solid understanding of Accounts Payable (AP) and Accounts Receivable (AR) will be given priority.Key Responsibilities: Oversee and manage business listings across various platforms. Engage with business sellers through professional communication channels, including calls and emails. Draft, proofread, and distribute correspondence with impeccable English grammar and tone. Assist with a variety of daily administrative and executive support tasks. Manage Accounts Payable processes, including invoice handling, vendor relations, and payment scheduling. Oversee Accounts Receivable operations, including billing, collections, and account reconciliations. Maintain precise financial records and assist with bookkeeping functions as necessary. Generate reports, ensure organized documentation, and meet deadlines efficiently. Collaborate effectively with team members and management to facilitate seamless business operations.

Join our dynamic team as a Financial & Bookkeeping Virtual Assistant, where you will play a crucial role in managing our financial records and supporting our bookkeeping operations. This position offers a fantastic opportunity for individuals looking to develop their skills and grow within a supportive environment.

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.