Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.

Executive Assistant & Operations Support SpecialistLocation: RemoteType: Full-Time (PST Hours)Reports to: CEO & Operations ManagerOur MissionIn this pivotal role, your primary responsibility is to reclaim leadership time. You will safeguard the CEO and Operations Manager from low-impact tasks, allowing them to concentrate on driving revenue, business growth, strategic execution, and scaling operations.Your goal is to eliminate friction within the organization, enhance leverage, protect focus, and propel momentum.Role OverviewThis dynamic and high-responsibility position requires an individual who is adaptable and ready to evolve alongside the business. You are not merely an assistant; you serve as an execution partner.Executive & Calendar ManagementOversee intricate calendars while ensuring dedicated time for focused workSchedule meetings with intention and efficiencyPrepare detailed meeting agendas and take comprehensive notesDisseminate follow-up action items promptlyProvide daily updates on leadership progressEnsure timely submission of reports before executive meetingsReclaim CEO TimeRegularly audit leadership tasksIdentify tasks suitable for delegation, deletion, automation, or systemizationFilter communications to maintain executive focusGuarantee that no high-priority tasks are overlookedCommunication & Inbox ManagementManage executive email inboxes effectivelyFilter Slack and internal communicationsDraft responses on behalf of leadershipMaintain organized systems and track follow-upsEnsure timely resolution of communication threadsProject & Team AccountabilityManage projects within NotionTrack deadlines and deliverablesRegularly check in with team members on progressProvide clear updates to the CEO & Operations ManagerEliminate bottlenecks to maintain project flowTravel & LogisticsBook flights, accommodations, and itinerariesHandle scheduling changes and adjustments with agilityCreate detailed travel plansCoordinate transportation and logisticsFinancial & Administrative OversightTrack receipts and expenses comprehensivelySubmit reimbursements efficientlyCollaborate with the finance team as necessaryMaintain organized systems within Google DriveeCommerce & Operations SupportAssist with Shopify and Amazon Seller Central tasksSupport product uploads and listing modificationsExtract KPI insights as requiredOrganize operational data effectivelyCoordinate issue escalation when necessaryQualificationsWe are seeking an individual who is driven by performance and possesses a proactive mindset. If you are ready to take ownership of tasks that are crucial to our operations, we want to hear from you.

Join our dynamic team as an Outreach and Operations Coordinator, where you will take charge of essential operational tasks typically handled by Talent Assistants and Coordinators. This role functions as the operational backbone of our organization, overseeing brand outreach, deal tracking, scheduling, research, and contract support.This position is perfect for individuals who excel in a fast-paced, high-volume setting, take pride in delivering impeccable work, and remain composed under pressure. You will work closely with a senior pod manager who will provide guidance and training as part of our collaborative pod workflows.A. Outreach & Deal SupportExecute outbound brand outreach (aiming for approximately 10-15 contacts daily)Conduct follow-ups (2-3 times) with brands that have yet to respondMaintain daily brand and talent pipelines using tools like Affinity and CreatorIQAssist with deal operations, including tracking campaigns, deliverables, and brand expendituresHelp with the invoicing processRespond to incoming RFPs and brand inquiriesSupport contract workflows by managing redlining, version control, and storageB. Scheduling & Administrative SupportCoordinate scheduling for creators, brand calls, and internal pod meetingsArrange and coordinate travelManage inboxes effectively (filtering, templated responses, follow-ups)Order milestone gifts and streamline gifting workflowsAssist in maintaining the content calendar (scheduling uploads and reminders)C. Research & Data OperationsCreate brand outreach lists and vertical-specific targeting dataAnalyze social media and content performance metricsUpdate CRM systems (Affinity, CreatorIQ)Maintain internal rosters, creator profiles, and deal tracking documentsSupport talent scouting through basic research and deck preparationD. General Back-Office SupportParticipate in internal meetings to take notes and provide summariesGenerate daily and weekly status reports for podsHandle file management, data entry, and organizational tasks

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

Seeking candidates based in the PhilippinesPosition Overview: We are in search of a detail-oriented and proactive Operations & Client Care Administrator who will play a crucial role in supporting our client's daily operations. This position includes responsibilities across compliance, rostering, payroll preparation, and client communication.This role demands a strong sense of ownership, effective follow-through, and the ability to communicate professionally with families, support coordinators, and support workers.You will monitor, enforce, and uphold operational and documentation standards to meet regulatory and organizational requirements.About Us: Hunt St specializes in connecting Australian businesses with exceptional remote talent from the Philippines. As part of our team, you will work directly with clients as an independent contractor—we are not an outsourcing agency. All positions are 100% remote, allowing you to work from the comfort of your home.Who You Will Work With: Our client is a dedicated healthcare and support services provider committed to helping individuals with daily living and community involvement. They offer personalized care solutions such as in-home support, accommodation assistance, and lifestyle services, focusing on enhancing independence, well-being, and quality of life through tailored, client-centered care.Key Responsibilities:Act as the primary contact for clients, managing inquiries with professionalism and care.Oversee the client onboarding process, including documentation and system setup.Maintain and update client records within the CRM system.Support administrative and compliance processes in line with industry standards.Handle sensitive client situations with empathy and discretion.Assist with light bookkeeping tasks, including data entry, invoicing support, and basic reconciliations.Ensure compliance and documentation control for both client and staff files.Monitor daily shift compliance within the CRM (clock-ins, clock-outs, and shift notes).Provide rostering and payroll support.Submit weekly operational updates.Maintain organized and accurate digital records.Identify and escalate operational risks promptly.

SupportYourApp is seeking an Administration & Operations Specialist who speaks fluent Dutch to join its remote team in Metro Manila, Philippines. This position focuses on a blend of administrative and operational duties, supporting both internal colleagues and external clients in a multicultural, multilingual environment. The company serves technology leaders and values a People First approach, offering team members the chance to build new skills within a growing SaaS business. Main Responsibilities Prepare and process accurate sales invoices, and assist with accounting-related administrative tasks. Follow up on accounts receivable, including communicating with customers about invoices, payments, and contracts. Verify customer orders, ensuring all details are correctly entered into internal systems. Keep customers informed about file statuses, orders, and ongoing administrative matters. Enter, update, and manage sales contracts in the database, maintaining high standards of data quality. Handle a variety of administrative tasks such as reception support, phone management, and general office duties. Support daily operational activities and contribute to the completion of internal projects. Facilitate clear communication between internal teams and clients to improve service and satisfaction. Maintain organized documentation and administrative records, ensuring deadlines and follow-ups are met. Role Highlights Remote position based in Metro Manila, Philippines. Work closely with a diverse, international team. Opportunities to develop skills in administration, operations, and client service within a SaaS company.

About the RoleWe are looking for a meticulous and reliable Administrative & HR Support Specialist to enhance our daily operations within the healthcare sector. This dynamic role integrates hands-on HR administration, recruitment assistance, and overall administrative coordination to guarantee efficient staffing, compliance, and the employee experience across various departments.The perfect candidate will possess prior HR or administrative experience within a healthcare setting, have a solid understanding of payroll and benefits processes, and be adept at coordinating with multiple teams in a fast-paced environment. Key ResponsibilitiesHuman Resources SupportOversee payroll administration tasks, including reviewing timecards and approving PTO requests.Assist with benefits administration, ensuring that new hires are enrolled in available programs and managing employee communications regarding benefits.Facilitate new hire onboarding, which includes:Ensuring all necessary paperwork is completed.Confirming I-9 documentation.Entering employees into the payroll system.Effectively communicating policies and procedures.Maintain and update the employee handbook as policies evolve.Coordinate and monitor daily staffing coverage across departments.Act as a liaison with the credentialing team for provider payer contracts.Assist with employment agreements and related documentation.Coordinate incentive programs and calculate earned bonuses for staff. Recruiting SupportAssist in recruiting efforts for new staff.Conduct initial screening interviews.Coordinate interviews and support hiring workflows. Administrative & Operational SupportPerform additional administrative duties as assigned.Support scheduling oversight and coordination.Assist with organizing and scheduling departmental meetings.Maintain accurate records and documentation across HR and operations.

Contract Details This Sales Administrative Support position is a 6-month contract based entirely onsite at BGC, Taguig, Metro Manila. Work hours are determined as required by the team. Role Overview The role centers on supporting sales operations through careful management of facility data and a range of administrative tasks. Success in this position depends on strong attention to detail, reliable organizational habits, and the ability to follow set processes. The role is fully onsite and requires consistent presence at the BGC office. Main Responsibilities Facility Data Verification and Maintenance Assess and confirm the accuracy of assigned links and sources related to dental facilities. Update facility records with precise and current contact information. Create new facility profiles as needed to fill information gaps, ensuring all records are organized and ready for sales use. Data Quality and Accuracy Complete all required fields in accordance with data standards and company guidelines. Cross-check and verify information from multiple reliable sources before entering, saving, or updating records. Identify and document inconsistencies, ambiguities, or missing data to support review and resolution by appropriate teams. Maintain high accuracy in all data entry tasks while meeting productivity targets and deadlines. Keep up to date with data standards and procedures to help ensure quality and efficiency. Process Adherence and Operational Support Follow established workflows and data entry protocols. Consistently meet assigned volume targets. Communicate challenges as they arise to the relevant team members. Take part in process improvement efforts as requested.

We are on the lookout for a highly organized and detail-oriented Virtual Assistant to enhance our daily operations and elevate client interactions. This position is perfect for individuals who excel in a dynamic luxury environment and appreciate the significance of discretion, exceptional organization, and polished communication.Role OverviewAs a Virtual Assistant, you will provide essential administrative and client-facing support to our Head Designer and leadership team, facilitating effective communication, appointment management, and timely follow-ups.Key ResponsibilitiesClient Communication• Respond promptly and professionally to all incoming emails.• Create and dispatch client quotes for custom designs and special requests.• Follow up with clients regarding custom pieces, approvals, and timelines.• Keep clients updated on jewelry repairs and order statuses.• Uphold a sophisticated brand tone in all communications.Calendar & Appointment Coordination• Manage the Head Designer's calendar effectively.• Schedule custom consultations, both in-store and virtual.• Confirm appointments and send timely reminders to clients.• Organize all consultation notes and files systematically.Quoting & Administrative Support• Assist in the compilation and organization of custom design quotes.• Track outstanding quotes and follow up as needed.• Maintain comprehensive client records and documentation.• Support workflow organization between sales and production teams.Social Media & Brand Support• Assist with scheduling and posting on social media platforms.• Collaborate on drafting captions and generating content ideas.

Join Hiive, a pioneer in transforming how private companies and their shareholders access liquidity. Our institutional-grade platform connects buyers, sellers, and issuers, streamlining secondary transactions in venture-backed, pre-IPO firms, and bringing much-needed efficiency, transparency, and standardization to a previously opaque asset class.With recognition as one of Canada’s fastest-growing companies and support from prestigious U.S. investors, Hiive is profitable and well-capitalized. We are expanding our high-performance team to meet increasing demand and explore new market opportunities.Curious about what it's like to work at Hiive? Visit our careers page to discover how you can thrive with us!As a Salesforce Administrator on our dynamic Sales Operations team, you will be integral in maintaining system health and collaborating with various business units to resolve challenges and enhance processes.Your role will encompass the daily management of our Salesforce instance, which includes gathering requirements, documenting procedures, and deploying declarative solutions. This position is particularly well-suited for someone who excels in high-volume, detail-oriented environments, enjoys hands-on data work, and can identify opportunities for process improvement and automation.Your key responsibilities will include:Data Operations & Integrity (Primary Focus)Executing high-volume data operations with precision, which includes:Deduplicating and merging records (Contacts, Accounts, and custom objects).Performing bulk updates and backfills across Salesforce.Updating and correcting lookup relationships between records.Cleaning and standardizing datasets imported from CSVs or external sources.Utilizing deduplication tools (such as DataGroomr) and Salesforce's native deduplication features to design and execute structured deduplication workflows.Identifying and resolving issues related to missing or incomplete data, broken relationships between objects, and conflicting or duplicate records.Conducting ongoing audits to ensure Salesforce remains a reliable source of truth.

Join our dynamic team at Lendi Group as a Mortgage Broker Administrative Support professional. In this pivotal role, you will provide essential administrative assistance to our mortgage brokers, ensuring a seamless operational flow. Your responsibilities will include managing documentation, coordinating appointments, and supporting client communications. This is an excellent opportunity for individuals looking to advance their careers in the finance and mortgage industry.

Join Our Team as a Support AssociateAre you looking to kickstart your career in operational support? Hireframe is seeking a dedicated Support Associate to assist in managing junior-level, process-driven operational tasks. This role is integral to our team and offers the opportunity to work remotely from the Philippines.Responsibilities:A. Outreach & Deal SupportExecute outbound brand outreach, targeting approximately 10-15 brands daily.Conduct 2-3 follow-ups with brands that have not responded.Maintain daily brand and talent pipelines using tools like Affinity and CreatorIQ.Support deal operations, including tracking campaigns, deliverables, and brand spending.Assist with invoicing procedures.Respond to incoming RFPs and brand inquiries.Facilitate contract workflows through redlining, version tracking, and storage.B. Scheduling & Administrative SupportOversee scheduling for creator, brand calls, and internal meetings.Coordinate and book travel arrangements.Manage inboxes, including filtering, templated replies, and follow-ups.Order milestone gifts and maintain gifting workflows.Assist in the upkeep of the content calendar, including scheduling uploads and reminders.C. Research & Data OperationsCreate brand outreach lists and vertical-specific targeting data.Analyze social media and content performance metrics.Update CRM tools such as Affinity and CreatorIQ.Maintain internal rosters, creator profiles, and deal tracking sheets.Support talent scouting through basic research and deck preparation.D. General Back-Office SupportParticipate in internal meetings, taking notes and providing summaries.Generate daily/weekly status reports for pods.Manage file organization, data entry, and overall data management.

PRIMARY RESPONSIBILITIES:This position entails registering samples in the Laboratory Information Management System (LIMS) according to client requests, preparing customer invoices and statements, and distributing these to clients’ accounts payable contacts.SPECIFIC RESPONSIBILITIES:Accurately register samples into LIMS based on client requests and/or Sample Submission Forms (SSF) to facilitate work order creation.Address any discrepancies or issues related to SSFs or client requests by communicating with supervisors or relevant Canadian resources for resolution.Implement appropriate quality control (QC) protocols for each work order to ensure compliance with QP21 guidelines and client specifications, collaborating with relevant QC chemists and Canadian management as needed.Generate and distribute Acknowledgements for Work Orders to clients.Link the appropriate pricing and sales quotations to work orders to maintain accurate client billing.Ensure adherence to client testing requests and invoicing instructions to enhance production efficiency.Create and send customer invoices and statements to clients’ accounts payable contacts.Follow up with clients regarding payment status.Maintain accountability for precise and timely data entry.Prepare and manage reports from both manual and electronic files, inventories, mailing lists, and databases.Adhere to all company health, safety, and environmental policies.May coordinate and manage special or ad hoc projects as necessary.Preferred candidates should have experience in SAP.

Join a Purpose-Driven Team!At Foundry for Good, we are dedicated to creating businesses that contribute positively to society. We empower nonprofits, trade associations, and mission-driven organizations through innovative software solutions, impactful marketing strategies, and tools designed for positive change.Here’s what sets us apart:Stability & Growth: We are 100% self-funded, ensuring long-term stability and sustainable growth.People-First Culture: Our impressive 95%+ employee retention rate speaks to our commitment to competitive pay, respect, and career development.Global Collaboration: Collaborate with a talented team in both the US and the Philippines who are passionate about excellence and making an impact.Mission-Driven Work: Every position at our company contributes to creating a better world.If you’re eager to enhance your career while making a significant difference, we want to hear from you!Watch Our 'Meet the Team' Video

Join our dynamic team as an Administrative and Scheduling Support Specialist in the aged care sector, where your organizational skills will shine. This pivotal role focuses on enhancing daily operations within our expanding aged care business.Your contributions will ensure seamless communication among clients, support workers, and internal teams. The ideal candidate will engage in scheduling, administrative tasks, invoicing, and compliance, empowering our onshore team to prioritize exceptional care delivery.Work in a structured and fast-paced environment dedicated to supporting elderly clients, following Australia’s aged care framework.

Job Title: HVAC Office Administrator / Operations CoordinatorLocation: Fully RemoteJob Description: We are seeking an exceptionally organized and detail-oriented individual to oversee the administrative and operational functions of our HVAC company. The ideal candidate will excel at multitasking, meeting deadlines, and ensuring seamless operations. This role demands outstanding communication skills, a proactive mindset, and the ability to manage diverse tasks including job coordination, customer relations, project management, compliance, and marketing efforts.Key Responsibilities:Job Coordination & Documentation: Manage work orders, change orders, submittals, RFIs, and RFPs.Customer & Vendor Communication: Engage with clients, vendors, and contractors through email, phone, and WhatsApp.Project & Office Management: Assist with bids/proposals, track equipment rentals, material purchases, and change orders while maintaining communication with on-site project managers.Compliance & Safety: Support site-specific safety plans and regulatory paperwork management.Marketing & Social Media: Contribute to managing our online presence, customer engagement, and brand visibility.HVAC Plans & Vendor Pricing: Review HVAC plans and specifications, request pricing from vendors, and track all estimates and submittals using Monday.com.PlanSwift & Estimating Support: Utilize PlanSwift for reviewing takeoffs, measuring materials, and preparing estimates.

The Administrative Support Associate plays a crucial role in providing comprehensive administrative assistance, primarily focused on lead inspection reporting and documentation. This position starts with responsibilities centered around report preparation and data management, with the potential to evolve into scheduling and coordination tasks as the operational demands increase.

SGS is seeking a Data Analyst and Administration Clerk for its Back Office team in Alabang, Muntinlupa. This position blends data analysis with administrative duties to support daily operations. What you will do Analyze data from various sources to help inform business decisions Collaborate with different departments to gather, organize, and interpret information Manage administrative tasks that help maintain smooth office operations Working with others Expect frequent coordination with teams across SGS to ensure data is collected accurately and communication remains clear throughout the organization.

Role OverviewAssist-World, a dynamic medical practice located in Honolulu, Hawaii, is seeking a dedicated full-time Healthcare Client Support and Administrative Assistant. This position is crucial for replacing and supporting essential functions previously managed by an in-house W-2 employee.This role is primarily client-facing, emphasizing phone and email communication, scheduling support, and overall administrative coordination. The ideal candidate will possess prior experience in a healthcare environment, demonstrate a solid understanding of HIPAA compliance, and exhibit a professional and empathetic demeanor while interacting with patients and addressing insurance-related inquiries.Key ResponsibilitiesClient & Patient Support● Professionally manage inbound phone calls and address client inquiries● Respond to emails and follow up on patient requests or questions● Provide clear, calm, and friendly communication with patients● Act as the primary point of contact during business hours (Monday to Friday)Administrative Support● Assist with scheduling and appointment coordination● Update and maintain patient information as required● Support healthcare providers with administrative follow-ups as necessary● Ensure accurate record-keeping and documentation in alignment with practice standardsHealthcare Systems & Tools● Utilize the practice’s Electronic Medical Record (EMR) system for essential tasks● Manage inbound and outbound calls using the phone system● Employ Google Workspace for emails, calendars, and internal communications● Adhere to all internal workflows and compliance guidelines