Job Title: Administrative Assistant with EMR ExpertiseLocation: Remote WorkJob Description: We are seeking a meticulous and organized Administrative Assistant with proven experience in Electronic Medical Records (EMR) systems. In this dynamic role, you will manage various administrative tasks within a healthcare environment, ensuring the integrity of patient records and providing essential support to our medical team. The ideal candidate will possess outstanding communication skills, a proactive mindset, and the capability to handle confidential information with the utmost discretion.Key Responsibilities: Oversee and maintain patient records utilizing EMR systems, ensuring precision and regulatory compliance. Execute clerical tasks, including responding to phone inquiries, scheduling appointments, and managing correspondence. Support healthcare professionals with administrative duties and documentation. Ensure the correct filing and retrieval of electronic medical records. Address patient inquiries and facilitate appointment scheduling and follow-ups. Uphold confidentiality and secure management of all patient data. Assist with inventory management and procurement of medical supplies. Provide administrative support for various office management tasks as required. Qualifications: High school diploma or equivalent; a Bachelor's degree in Health Administration, Business Administration, or a related field is preferred. At least 2 years of experience in an administrative role within a healthcare context. Proficiency in EMR systems and healthcare management software. Exceptional organizational and multitasking abilities. Excellent written and verbal communication skills. Strong attention to detail and capacity to manage sensitive information with care. Familiarity with Microsoft Office Suite (Word, Excel, Outlook). Preferred Skills: Experience with billing and coding in a healthcare environment. Knowledge of medical terminology and healthcare procedures. Ability to work independently as well as collaboratively within a team. Strong problem-solving abilities and task prioritization skills.

About the Role:Join our dynamic team as a dedicated Administrative Assistant, where your organizational skills will shine as you assist with a variety of operational tasks. This role is perfect for someone who thrives in a fast-paced environment and is committed to ensuring that our daily operations run smoothly. Your responsibilities will include managing schedules, facilitating communications, and maintaining efficient administrative processes. We are looking for a proactive individual who is detail-oriented and adept with administrative tools and software.Key Responsibilities: Coordinate calendars, schedule meetings, and arrange appointments. Leverage Asana for effective task tracking and project management. Support the review and management of contracts, ensuring all documentation is precise and current. Organize receipts and track expenses and purchases. Maintain travel logs, including arrangements and documentation for travel. Record and transcribe meetings using Otter for accurate meeting notes. Regularly review files to ensure records are complete and organized. Manage emails by sorting, prioritizing, and responding to messages on behalf of the team.

Job Description: Personal AssistantPosition Overview: We are looking for a dedicated and highly organized Personal Assistant (PA) to provide essential support to our company director. The ideal candidate will demonstrate exceptional organizational capabilities, professionalism, and the agility to manage diverse tasks effectively. This role encompasses diary and schedule management, correspondence handling, administrative support, meeting coordination, and project management.Key Responsibilities: Oversee the director's calendar, schedule appointments, and facilitate meeting arrangements. Manage all forms of correspondence, including emails, phone calls, and letters, ensuring timely and professional replies. Provide comprehensive administrative support, including document preparation, filing, and maintaining office organization. Coordinate and organize meetings, prepare agendas, take minutes, and ensure follow-up on action items. Assist with project management tasks, including monitoring project timelines and deliverables. Uphold confidentiality and manage sensitive information with appropriate discretion. Create reports, presentations, and other documents as required. Arrange travel and accommodations for the director and team members as necessary. Conduct research and compile relevant information for various projects. Engage with internal and external stakeholders to ensure seamless communication and coordination.

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

Job Title: Healthcare Administrative AssistantPosition Type: Part-time (with potential for full-time transition)Work Hours: 9:00 AM – 1:00 PM PST (flexibility available with prior coordination & client approval)Work Days: Monday - FridaySalary: $6 - $8 per hour based on experienceWe are looking for a detail-oriented and proactive Healthcare Administrative Assistant to enhance our healthcare operations. Our organization specializes in providing mobile physical therapy and wellness services to older adults, delivering care directly in patients’ homes. This role encompasses administrative, clinical, and communication tasks that are essential for ensuring high-quality patient care. The ideal candidate is self-motivated, possesses excellent English communication skills, and can perform tasks efficiently with minimal supervision.Key Responsibilities:Patient Records Management: Keep precise and current documentation in the EMR system (HelloNote).Handling Patient Inquiries & Correspondence: Professionally respond to calls, emails, and messages with compassion.Medical Research & Reporting: Prepare medical reports and research summaries for internal and client use.Document Preparation: Generate and organize reports, spreadsheets, and presentations (including updates to policy manuals and employee handbooks).Social Media Management: Create and schedule content, monitor interactions, and sustain social media presence.Email & Text Management: Organize, prioritize, and reply to communications; distribute newsletters.Billing Support: Process payments from cash-pay patients, track invoices, and coordinate payroll verification.Other Duties: Generate reports, attend VA meetings, assist with onboarding, update internal documents, liaise with doctors on care plans, and provide general administrative support as necessary.Requirements:Tools & Software:HelloNote (EMR) – training will be providedGoogle Workspace (Drive, Email, etc.)Virtual Marketing Mastery (VMM) – training will be providedQualifications:Minimum of 2 years of experience as a Medical Virtual Assistant or in a similar healthcare administrative roleExceptional grammar, writing, and verbal communication skillsStrong problem-solving skills with a proactive approach to inquiriesSelf-starter who demonstrates accountability and initiativeFriendly, professional, and approachable demeanorCulturally sensitive and respectful, particularly when interacting with older adult patients (75+)Clear and audible voice suitable for patients with hearing impairments

About the RoleJoin our dynamic team as a dedicated Executive Assistant specializing in accounting support. In this role, you will play a crucial part in streamlining business operations through the management of business listings, effective communication with sellers, follow-up correspondence, and involvement in light accounting tasks. The ideal candidate will possess exceptional English communication skills and a solid background in accounts payable (AP) and accounts receivable (AR), preferably within an accounting firm context.Key ResponsibilitiesOversee and update online business listings and directories.Engage with business sellers through phone and email, ensuring clear and professional communication.Prepare and dispatch follow-up communications and inquiries.Assist with basic accounting functions, including tracking and reporting of AP/AR.Keep precise records of conversations, transactions, and communications.Support calendar scheduling, conduct basic research, and perform general executive support tasks.Coordinate with internal teams regularly to align on tasks and ensure timely execution.

RemoteVA PH is on the lookout for a meticulous and organized Construction Administrative Assistant who possesses a deep understanding of the UK construction sector. The successful candidate will be tasked with crafting professional quotes for a variety of construction projects, overseeing administrative processes, and offering basic secretarial support. A strong grasp of UK-specific quoting norms, along with expertise in software tools such as QuickBooks and Monday.com, is essential for this role.Key Responsibilities: Develop and oversee quotes for construction projects tailored to client needs. Collaborate with contractors, suppliers, and team members to ensure accurate cost estimates. Maintain a comprehensive record of quotes and update their statuses using Monday.com. Execute general administrative and secretarial tasks, including email management, scheduling, and data entry. Assist in the creation of financial documents and basic reporting via QuickBooks. Ensure all documents are formatted correctly and adhere to professional standards.

Role overview remote-va is looking for a proactive Male Executive Assistant with hands-on Go High Level CRM experience. This position is fully remote and supports senior management from the Davao Region, Philippines. The role involves keeping daily operations organized, handling confidential information with care, and staying flexible as priorities change. Main responsibilities Manage executive calendars, appointments, and communications with professionalism and discretion. Oversee client pipelines, track leads, and support marketing automation using Go High Level CRM. Prepare detailed reports, presentations, and documents for both internal and external use. Coordinate meetings, travel arrangements, and event logistics. Monitor tasks, deadlines, and deliverables to ensure timely completion. Act as a point of contact among executives, clients, and team members. Assist with project coordination to help achieve organizational objectives. Maintain accurate records and databases, ensuring data integrity and confidentiality. Location This is a remote position for candidates based in the Davao Region, Philippines.

Role OverviewAssist-World, a dynamic medical practice located in Honolulu, Hawaii, is seeking a dedicated full-time Healthcare Client Support and Administrative Assistant. This position is crucial for replacing and supporting essential functions previously managed by an in-house W-2 employee.This role is primarily client-facing, emphasizing phone and email communication, scheduling support, and overall administrative coordination. The ideal candidate will possess prior experience in a healthcare environment, demonstrate a solid understanding of HIPAA compliance, and exhibit a professional and empathetic demeanor while interacting with patients and addressing insurance-related inquiries.Key ResponsibilitiesClient & Patient Support● Professionally manage inbound phone calls and address client inquiries● Respond to emails and follow up on patient requests or questions● Provide clear, calm, and friendly communication with patients● Act as the primary point of contact during business hours (Monday to Friday)Administrative Support● Assist with scheduling and appointment coordination● Update and maintain patient information as required● Support healthcare providers with administrative follow-ups as necessary● Ensure accurate record-keeping and documentation in alignment with practice standardsHealthcare Systems & Tools● Utilize the practice’s Electronic Medical Record (EMR) system for essential tasks● Manage inbound and outbound calls using the phone system● Employ Google Workspace for emails, calendars, and internal communications● Adhere to all internal workflows and compliance guidelines

Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.

Winning Assistants supports clients throughout the insurance claims process, with an emphasis on clear communication and attentive service. The company specializes in restoration services, aiming to make home recovery as smooth as possible. The Customer Care Department is expanding and seeks virtual assistants who pay close attention to detail and take a proactive approach. Role overview The Medical Virtual Assistant - Customer Care Insurance Administrator handles insurance-related tasks and monitors client progress using the company’s CRM. This role serves as a main point of contact between insurance companies and internal teams, helping claims advance and ensuring documentation remains current. Key responsibilities Contact insurance companies and claim adjusters to request updates on claim status, paperwork, and settlements. Gather and organize key documents, including adjuster summaries, scope of loss reports, settlement statements, and payment confirmations. Follow up on submitted estimates and invoices to confirm receipt and processing for payment. Update CRM records with all communications, documents, and changes in status. Move clients through workflow stages as jobs progress. Share updates and flag concerns with internal team members when necessary. Keep digital job files organized and audit-ready. Position details Position type: Full-time Work hours: 8:00 AM – 5:00 PM (Mountain Daylight Time) Work days: Monday to Friday Location: Remote, Philippines Salary: $5 - $6 per hour, depending on experience Job code: KD-AHLA

Join our dynamic team as a Personal Assistant, where you will play a crucial role in providing real-time support to our business owner. This remote position involves engaging in live calls to take dictation, assisting with communications during travel, and meticulously organizing daily tasks and priorities.We are looking for an individual who is detail-oriented, highly responsive, and thrives in a fast-paced environment. While weekend availability, especially on Saturdays, is advantageous, it is not a strict requirement.

At NiCE, we believe in pushing boundaries and redefining possibilities. Our ambition drives us to be catalysts for change, and we are committed to achieving exemplary standards in everything we do. If you share our passion for innovation and excellence, we invite you to explore an exciting career opportunity that ignites your potential.What does the role entail?As part of our expanding professional services team in Manila, you will become an expert advocate for Proactive AI, delivering top-notch implementations, analyses, and support to clients globally.Initially collaborating with teams in the EU and US, you will ensure quality assurance, automation, implementation, and ongoing support for our diverse clientele. As Proactive AI expands into the APAC region, the Manila team will spearhead the implementation and support for local clients.How will you contribute to our success?Implement MPower Proactive AI Agents under the mentorship of senior engineers, overseeing the process from requirement gathering to configuration, testing, and deployment.Ensure client satisfaction by executing technical tasks with a focus on quality and accuracy.Work collaboratively with regional and global teams to develop and support proactive customer journeys utilizing our internal tools and APIs.Analyze client needs and help translate business processes into automated solutions.Customize and configure the SaaS platform to align with customer requirements.Document solution designs, integrations, and implementation procedures effectively.Conduct troubleshooting, debugging, and issue resolution for deployed solutions.Assist in optimizing customer journeys through MPower transactional data and analytics.Maintain and write SQL queries for reporting and data validation purposes.Develop and debug JavaScript code to facilitate integrations and custom logic.Engage in knowledge sharing and continuous improvement initiatives within the team.Provide implementation or post-go-live support as part of a shared on-call rotation.Take on additional responsibilities as needed to support Professional Services objectives.

Job Overview:We are seeking a dependable and proactive Virtual Assistant to enhance and manage our LinkedIn presence. This role primarily involves assisting with the management of our LinkedIn account, focusing on content creation, engagement, and general maintenance. As we develop a solid working relationship, further administrative responsibilities will be introduced to expand your role.Key Responsibilities:Manage and update LinkedIn profile and posts.Engage with connections and respond to inquiries on LinkedIn.Create professional and compelling content for posts, messages, and responses.Gradually take on additional administrative tasks, such as scheduling, email management, and document organization.

Role Overview assist-world is hiring a part-time Virtual Assistant based in the Philippines. This remote role centers on administrative support, online research, and working with AI tools. The position is flexible and may lead to a long-term arrangement. The team values a tech-savvy, detail-oriented person who thrives in an entrepreneurial setting. What You Will Do Provide administrative support to help streamline business operations. Conduct online research on topics such as companies, markets, and travel. Prepare reports, presentations, and pitch decks as needed. Create and edit basic visual content using Canva. Support business development through data collection and research. Organize and prioritize tasks assigned by the founder to keep projects moving. Communicate clearly about progress and deliverables. Required Skills and Experience Strong written and spoken English communication skills. Experience with AI tools such as Claude and/or Gemini. Basic to intermediate proficiency in Canva. Solid analytical and research skills. Excellent organization and time management abilities. Comfort working independently and managing several tasks at once. Responsive and reliable work habits. Bonus Experience Background in HR, organizational development, or consulting.

At NiCE, we embrace challenges without limits, constantly pushing our boundaries. We are ambitious, transformative, and committed to winning. Our standards are set high, and we consistently exceed them. If you share our passion, we present you with an extraordinary opportunity to ignite your career.What does this role entail?As part of our expanding professional services team in Manila, you will become a champion and expert in Proactive AI, providing top-notch implementations, analyses, support, and more to clients globally.Initially collaborating with our teams in the EU and US, you will ensure quality assurance, automation, implementation, and support for both new and existing clients. As Proactive AI extends into the APAC region, our Manila team will spearhead local client implementations, quality assurance, support, and delivery.How will you contribute to our success?Implement MPower Proactive AI Agents under experienced engineers' guidance, from understanding requirements to configuration, testing, and deployment.Deliver quality-driven technical tasks in client engagements focusing on accuracy and satisfaction.Work with regional and global teams to build, test, and support proactive customer journeys using internal tools and APIs.Analyze client needs and aid in translating business processes into automated solutions.Configure and customize the SaaS platform to align with customer requirements.Assist in documenting solution designs, integrations, and implementation workflows.Troubleshoot, debug, and resolve issues related to implemented solutions.Enhance customer journey optimization using MPower transactional data and basic analytics.Write and maintain SQL queries for effective reporting and data validation.Develop and debug JavaScript code to facilitate integrations and custom logic.Engage in knowledge sharing, documentation, and continuous improvement initiatives within the team.Provide implementation or post-go-live support as part of a shared on-call rotation.Perform additional duties as assigned to support Professional Services objectives.

Join our dynamic team as a Medical Virtual Assistant where you will play a vital role in enhancing patient care and supporting healthcare providers. This fully remote position allows you to work from home while making a significant impact in the healthcare industry. Your organizational skills and attention to detail will help ensure smooth operational processes as you manage scheduling, payment collections, and provide essential administrative support.

Job Title: Virtual AssistantLocation: Remote (Availability to work within Hong Kong Time Zone required)Working Hours: Monday to Friday, 9:00 AM - 5:00 PM (Hong Kong Time)Position Type: Full-TimeAbout the Role:We are seeking a dependable and enthusiastic Virtual Assistant to enhance our dynamic team. The ideal candidate will possess experience in managing email campaigns, customer review systems, and social media engagement. While familiarity with Klaviyo, YotPo, and various Social Media Platforms is advantageous, training on these tools will be provided as needed. This role offers flexibility with remote work hours aligned with the Hong Kong time zone.Key Responsibilities: Support the execution of Klaviyo email campaigns, including setup, scheduling, and performance monitoring Oversee YotPo for gathering and managing customer feedback Assist with social media posting across multiple platforms (content will be supplied) Perform administrative tasks to facilitate daily operations Collaborate with team members to ensure effective campaign implementation and task management RequirementsQualifications: At least 2 years of experience in a Virtual Assistant or administrative support capacity Fundamental understanding of Klaviyo, YotPo, and Social Media Platforms (experience is a plus) Exceptional organizational abilities and meticulous attention to detail Outstanding verbal and written communication skills Capability to work autonomously, adhere to deadlines, and manage multiple responsibilities Preference given to female candidates for this position

The IT Administrative Assistant plays a pivotal role in supporting the IT and business operations teams. Acting as the initial point of contact for internal IT-related inquiries and administrative tasks, this position is essential for effectively managing and triaging incoming IT support tickets. The assistant will resolve basic technical issues whenever possible and facilitate communication with IT professionals for more intricate challenges.In addition to technical support, the role encompasses assisting with administrative functions related to IT-supported business processes. This includes documentation management, operational tracking, and completing necessary paperwork, such as dropship-related processing. Strong attention to detail, exceptional organizational skills, and proficiency in English communication are vital for success in this role.