Job Title: Executive Accounting Assistant with QuickBooks ExpertiseRemote VA PH is actively seeking a meticulous and highly organized Executive Accounting Assistant proficient in QuickBooks and Microsoft Excel to join our dynamic remote team. This pivotal role will involve providing comprehensive administrative support, managing financial tasks, and overseeing data management to ensure the seamless operation of our executive team.Work Schedule: 9:00 am - 5:00 pm EST (Full-Time/Nightshift PHT)Key Responsibilities:Administrative Support: Oversee the executive's calendar, coordinate meetings, and arrange travel plans.Financial Management: Process invoices, manage payments, and perform basic bookkeeping tasks using QuickBooks.Data Management: Develop and update spreadsheets in MS Excel for effective data tracking and analysis.Communication: Serve as a liaison between the executive and various teams to ensure project deadlines and tasks are met.

Role overview remote-va is looking for a proactive Male Executive Assistant with hands-on Go High Level CRM experience. This position is fully remote and supports senior management from the Davao Region, Philippines. The role involves keeping daily operations organized, handling confidential information with care, and staying flexible as priorities change. Main responsibilities Manage executive calendars, appointments, and communications with professionalism and discretion. Oversee client pipelines, track leads, and support marketing automation using Go High Level CRM. Prepare detailed reports, presentations, and documents for both internal and external use. Coordinate meetings, travel arrangements, and event logistics. Monitor tasks, deadlines, and deliverables to ensure timely completion. Act as a point of contact among executives, clients, and team members. Assist with project coordination to help achieve organizational objectives. Maintain accurate records and databases, ensuring data integrity and confidentiality. Location This is a remote position for candidates based in the Davao Region, Philippines.

Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).

Job Title: Administrative Assistant with EMR ExpertiseLocation: Remote WorkJob Description: We are seeking a meticulous and organized Administrative Assistant with proven experience in Electronic Medical Records (EMR) systems. In this dynamic role, you will manage various administrative tasks within a healthcare environment, ensuring the integrity of patient records and providing essential support to our medical team. The ideal candidate will possess outstanding communication skills, a proactive mindset, and the capability to handle confidential information with the utmost discretion.Key Responsibilities: Oversee and maintain patient records utilizing EMR systems, ensuring precision and regulatory compliance. Execute clerical tasks, including responding to phone inquiries, scheduling appointments, and managing correspondence. Support healthcare professionals with administrative duties and documentation. Ensure the correct filing and retrieval of electronic medical records. Address patient inquiries and facilitate appointment scheduling and follow-ups. Uphold confidentiality and secure management of all patient data. Assist with inventory management and procurement of medical supplies. Provide administrative support for various office management tasks as required. Qualifications: High school diploma or equivalent; a Bachelor's degree in Health Administration, Business Administration, or a related field is preferred. At least 2 years of experience in an administrative role within a healthcare context. Proficiency in EMR systems and healthcare management software. Exceptional organizational and multitasking abilities. Excellent written and verbal communication skills. Strong attention to detail and capacity to manage sensitive information with care. Familiarity with Microsoft Office Suite (Word, Excel, Outlook). Preferred Skills: Experience with billing and coding in a healthcare environment. Knowledge of medical terminology and healthcare procedures. Ability to work independently as well as collaboratively within a team. Strong problem-solving abilities and task prioritization skills.

Join assist-world as a dedicated Accountant and Virtual Assistant! We are seeking a professional with 2 to 3 years of experience in accounting to manage accounts payable, perform reconciliations, and oversee general ledger activities. Your role will support our month-end closing processes with precision and dependability.Key Responsibilities:• Process and categorize vendor invoices, ensuring timely weekly payment runs.• Conduct bank and balance sheet reconciliations with keen attention to detail.• Prepare and enter general ledger entries accurately.• Assist in the month-end and year-end closing processes.• Maintain thorough documentation and uphold internal controls.• Provide necessary schedules and documentation for audits.• Perform general accounting tasks as required.

Join our team as a dedicated and detail-oriented Executive Assistant specializing in Accounting and Business Operations. In this pivotal role, you will oversee business listings, engage directly with business sellers through calls and emails, and provide essential administrative support. Candidates with experience in accounting firms and a solid understanding of Accounts Payable (AP) and Accounts Receivable (AR) will be given priority.Key Responsibilities: Oversee and manage business listings across various platforms. Engage with business sellers through professional communication channels, including calls and emails. Draft, proofread, and distribute correspondence with impeccable English grammar and tone. Assist with a variety of daily administrative and executive support tasks. Manage Accounts Payable processes, including invoice handling, vendor relations, and payment scheduling. Oversee Accounts Receivable operations, including billing, collections, and account reconciliations. Maintain precise financial records and assist with bookkeeping functions as necessary. Generate reports, ensure organized documentation, and meet deadlines efficiently. Collaborate effectively with team members and management to facilitate seamless business operations.

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).

Job Title: Accountant and Executive AssistantLocation: Remote workJob Type: Full-timeJob Overview:Join our team as a meticulously organized and detail-oriented Accountant and Executive Assistant. In this dual-role position, you will play a vital part in supporting financial operations while managing executive-level administrative tasks. A solid grasp of accounting principles, expertise in financial reporting, and the capability to oversee executive schedules, communication, and administrative responsibilities are essential for success in this role.Key Responsibilities:Accounting Responsibilities:Maintain meticulous financial records, including accounts payable and receivable.Prepare financial statements, reports, and reconciliations.Assist with budgeting, forecasting, and financial analysis.Ensure compliance with accounting regulations and company policies.Process invoices, payroll, and expense reports.Coordinate with external auditors and tax professionals.Executive Assistant Responsibilities:Manage executive schedules, appointments, and travel arrangements.Handle confidential correspondence, emails, and reports.Prepare presentations, meeting agendas, and minutes.Conduct research and compile data for executive decision-making.Act as a liaison between executives and internal/external stakeholders.Oversee office administration and special projects as needed.Qualifications:Bachelor's degree in Accounting, Finance, Business Administration, or a related field.3+ years of experience in accounting and executive support roles.Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Office Suite (Excel, Word, PowerPoint).Strong knowledge of financial reporting, bookkeeping, and compliance regulations.Exceptional organizational and multitasking abilities to balance financial and administrative duties.Excellent communication skills (both written and verbal).Capacity to handle confidential information with discretion and professionalism.Detail-oriented with robust analytical and problem-solving skills.

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

At NiCE, we believe in pushing boundaries and redefining possibilities. Our ambition drives us to be catalysts for change, and we are committed to achieving exemplary standards in everything we do. If you share our passion for innovation and excellence, we invite you to explore an exciting career opportunity that ignites your potential.What does the role entail?As part of our expanding professional services team in Manila, you will become an expert advocate for Proactive AI, delivering top-notch implementations, analyses, and support to clients globally.Initially collaborating with teams in the EU and US, you will ensure quality assurance, automation, implementation, and ongoing support for our diverse clientele. As Proactive AI expands into the APAC region, the Manila team will spearhead the implementation and support for local clients.How will you contribute to our success?Implement MPower Proactive AI Agents under the mentorship of senior engineers, overseeing the process from requirement gathering to configuration, testing, and deployment.Ensure client satisfaction by executing technical tasks with a focus on quality and accuracy.Work collaboratively with regional and global teams to develop and support proactive customer journeys utilizing our internal tools and APIs.Analyze client needs and help translate business processes into automated solutions.Customize and configure the SaaS platform to align with customer requirements.Document solution designs, integrations, and implementation procedures effectively.Conduct troubleshooting, debugging, and issue resolution for deployed solutions.Assist in optimizing customer journeys through MPower transactional data and analytics.Maintain and write SQL queries for reporting and data validation purposes.Develop and debug JavaScript code to facilitate integrations and custom logic.Engage in knowledge sharing and continuous improvement initiatives within the team.Provide implementation or post-go-live support as part of a shared on-call rotation.Take on additional responsibilities as needed to support Professional Services objectives.

Job Title: Sales and Executive Assistant with Excel ExpertiseLocation: Fully Remote (Philippines preferred)Employment Type: Full-time Job OverviewJoin our dynamic team as a proactive and detail-oriented Sales and Executive Assistant. You will play a crucial role in supporting our sales operations and executive team, utilizing advanced Excel skills, including VLOOKUP and Pivot Tables, to manage data, create insightful reports, and optimize workflows. The successful candidate will demonstrate exceptional organizational skills, technological proficiency, and the ability to manage confidential information with the utmost discretion. Key Responsibilities Manage executives' calendars, handle email correspondence, and coordinate meetings Prepare and analyze detailed sales reports using Excel (VLOOKUP, Pivot Tables, charts) Maintain and update CRM records and client databases Assist with lead generation, follow-ups, and pipeline tracking Collaborate with internal teams to ensure timely delivery of sales materials and updates Draft professional documents, proposals, and presentations Perform administrative tasks including travel arrangements, expense tracking, and file organization QualificationsEducation & Experience Bachelor’s degree in Business Administration, Marketing, or a related field At least 2 years of experience in sales support, executive assistance, or administrative roles Technical Skills Advanced proficiency in Microsoft Excel (including VLOOKUP, Pivot Tables, and conditional formatting) Experience with CRM platforms (e.g., Zoho CRM, Pipedrive, Salesforce) Familiarity with productivity tools (Google Workspace, Microsoft 365, ClickUp, Zoom) Strong data entry and reporting capabilities Soft Skills Outstanding verbal and written communication skills High level of professionalism and discretion Exceptional organizational and time management skills Analytical problem-solving mindset with a strong attention to detail Preferred Qualifications Experience supporting remote teams or international executives Knowledge of e-commerce platforms and sales funnels Familiarity with automation tools (Zapier, Airtable, AppSheet) Ability to create dashboards and visual reports

Position Overview:assist-world is on the lookout for a meticulous and proactive Executive Assistant to support our Mental Health Practice. This role is pivotal in providing exceptional administrative and organizational backing, ensuring smooth operations for our expanding team. The ideal candidate will demonstrate outstanding organizational skills, effectively manage a diverse range of tasks, and maintain seamless communication across all departments.Key Responsibilities:● Administrative Support:○ Perform a variety of administrative duties as requested.○ Oversee calendar management, scheduling, and coordination of meetings.○ Handle document formatting, data entry, and conduct basic research.● Organizational Systems:○ Develop, maintain, and optimize organizational systems in Notion and Google Drive.○ Manage shared team documents and dashboards to ensure data accuracy and relevance.○ Monitor and follow up on outstanding tasks across various departments.● Project Support:○ Cooperate with team members to track tasks and provide status updates.○ Ensure completion of delegated tasks and action items.○ Prepare meeting summaries and briefings as required.

Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.

At NiCE, we embrace challenges without limits, constantly pushing our boundaries. We are ambitious, transformative, and committed to winning. Our standards are set high, and we consistently exceed them. If you share our passion, we present you with an extraordinary opportunity to ignite your career.What does this role entail?As part of our expanding professional services team in Manila, you will become a champion and expert in Proactive AI, providing top-notch implementations, analyses, support, and more to clients globally.Initially collaborating with our teams in the EU and US, you will ensure quality assurance, automation, implementation, and support for both new and existing clients. As Proactive AI extends into the APAC region, our Manila team will spearhead local client implementations, quality assurance, support, and delivery.How will you contribute to our success?Implement MPower Proactive AI Agents under experienced engineers' guidance, from understanding requirements to configuration, testing, and deployment.Deliver quality-driven technical tasks in client engagements focusing on accuracy and satisfaction.Work with regional and global teams to build, test, and support proactive customer journeys using internal tools and APIs.Analyze client needs and aid in translating business processes into automated solutions.Configure and customize the SaaS platform to align with customer requirements.Assist in documenting solution designs, integrations, and implementation workflows.Troubleshoot, debug, and resolve issues related to implemented solutions.Enhance customer journey optimization using MPower transactional data and basic analytics.Write and maintain SQL queries for effective reporting and data validation.Develop and debug JavaScript code to facilitate integrations and custom logic.Engage in knowledge sharing, documentation, and continuous improvement initiatives within the team.Provide implementation or post-go-live support as part of a shared on-call rotation.Perform additional duties as assigned to support Professional Services objectives.

Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

Job Title: Proactive Administrative Assistant with Central Reach Expertise Location: Remote Employment Type: Full-TimeJoin our dynamic team as an Administrative Assistant where your Central Reach expertise will play a vital role in enhancing our operational efficiency. We are looking for a detail-oriented, tech-savvy individual who thrives in a fast-paced environment and is committed to excellence in administrative support. Key Responsibilities: Efficiently manage client records and scheduling through the Central Reach platform. Facilitate onboarding processes for new clients and staff members. Generate insightful reports, monitor progress notes, and uphold compliance with documentation standards. Coordinate meetings, oversee calendars, and manage internal communications effectively. Assist with billing and payroll tasks utilizing Central Reach tools. Ensure confidentiality and compliance with HIPAA regulations at all times. Provide comprehensive administrative support, including email management, file organization, and data entry.

Join Our Team as a Bookkeeper and Executive AssistantLocation: Fully RemoteRole Overview:We are seeking a dedicated and detail-oriented Bookkeeper and Executive Assistant who possesses robust financial acumen and exceptional administrative abilities. The ideal candidate will have practical experience with Netsuite and QuickBooks, along with the capability to manage executive responsibilities such as scheduling, correspondence, and providing high-level organizational assistance.Key Responsibilities:Financial Management:Maintain precise financial records, including accounts payable (AP) and accounts receivable (AR).Process invoices, payments, and expense reports utilizing Netsuite and QuickBooks.Conduct bank reconciliations and produce financial reports.Ensure adherence to financial regulations and timely tax filings.Executive Support:Oversee email correspondence, document organization, and other communications for senior executives.Manage calendar scheduling, appointments, and meeting logistics.Assist with project management and various administrative tasks to enhance operational efficiency.Perform industry research and summarize findings for executive decision-making.Coordinate travel arrangements and monitor expense tracking and reporting.Required Qualifications:At least 3 years of bookkeeping/accounting experience.Expertise in Netsuite and QuickBooks (both Online and Desktop).Proven experience in managing financial statements, reconciliations, and expense tracking.Strong administrative skills and executive support proficiency.Highly organized with keen attention to detail.Ability to multitask and prioritize effectively in a fast-paced setting.Excellent written and verbal communication skills.Fluency in English (both written and spoken).Maintain confidentiality and professionalism in handling sensitive financial and executive matters.Preferred Qualifications:Previous experience in executive assistance.Background in financial reporting or accounting support.Familiarity with additional accounting software tools.Strong problem-solving abilities and capacity to work independently.