Job Description: Personal AssistantPosition Overview: We are looking for a dedicated and highly organized Personal Assistant (PA) to provide essential support to our company director. The ideal candidate will demonstrate exceptional organizational capabilities, professionalism, and the agility to manage diverse tasks effectively. This role encompasses diary and schedule management, correspondence handling, administrative support, meeting coordination, and project management.Key Responsibilities: Oversee the director's calendar, schedule appointments, and facilitate meeting arrangements. Manage all forms of correspondence, including emails, phone calls, and letters, ensuring timely and professional replies. Provide comprehensive administrative support, including document preparation, filing, and maintaining office organization. Coordinate and organize meetings, prepare agendas, take minutes, and ensure follow-up on action items. Assist with project management tasks, including monitoring project timelines and deliverables. Uphold confidentiality and manage sensitive information with appropriate discretion. Create reports, presentations, and other documents as required. Arrange travel and accommodations for the director and team members as necessary. Conduct research and compile relevant information for various projects. Engage with internal and external stakeholders to ensure seamless communication and coordination.

Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).

assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment

At NiCE, we believe in pushing boundaries and redefining possibilities. Our ambition drives us to be catalysts for change, and we are committed to achieving exemplary standards in everything we do. If you share our passion for innovation and excellence, we invite you to explore an exciting career opportunity that ignites your potential.What does the role entail?As part of our expanding professional services team in Manila, you will become an expert advocate for Proactive AI, delivering top-notch implementations, analyses, and support to clients globally.Initially collaborating with teams in the EU and US, you will ensure quality assurance, automation, implementation, and ongoing support for our diverse clientele. As Proactive AI expands into the APAC region, the Manila team will spearhead the implementation and support for local clients.How will you contribute to our success?Implement MPower Proactive AI Agents under the mentorship of senior engineers, overseeing the process from requirement gathering to configuration, testing, and deployment.Ensure client satisfaction by executing technical tasks with a focus on quality and accuracy.Work collaboratively with regional and global teams to develop and support proactive customer journeys utilizing our internal tools and APIs.Analyze client needs and help translate business processes into automated solutions.Customize and configure the SaaS platform to align with customer requirements.Document solution designs, integrations, and implementation procedures effectively.Conduct troubleshooting, debugging, and issue resolution for deployed solutions.Assist in optimizing customer journeys through MPower transactional data and analytics.Maintain and write SQL queries for reporting and data validation purposes.Develop and debug JavaScript code to facilitate integrations and custom logic.Engage in knowledge sharing and continuous improvement initiatives within the team.Provide implementation or post-go-live support as part of a shared on-call rotation.Take on additional responsibilities as needed to support Professional Services objectives.

We are thrilled to present a unique opportunity for a highly skilled Executive & Personal Assistant to work closely with a dynamic founder in a fast-paced environment. We are on the lookout for a meticulous and proactive individual who excels at transforming high-level directives into flawless execution across daily operations. Company Overview:Our client specializes in creating innovative vertical drama platforms aimed at the US market, operating a range of consumer-facing brands such as Dramabox and Reelshort. Role Purpose and Key Responsibilities:We seek a seasoned Executive Assistant / Personal Assistant who can adeptly manage the diverse personal, family, and household requirements of a globally mobile executive. This role demands a high degree of trust and autonomy, ideal for someone with experience operating at the EA / PA / Chief of Staff level, and who is comfortable taking ownership of decisions from initiation to completion.The successful applicant will serve as a true extension of the executive, adeptly interpreting broad or ambiguous instructions into actionable plans and ensuring outcomes are achieved without the need for constant follow-up.This position will entail approximately a 70% personal support and 30% executive support split. Core Duties and Responsibilities:Executive Assistant Responsibilities (Professional)Act as a trusted partner to the executive, independently managing tasks and decision-making.Convert strategic directives into organized plans, timelines, and actionable steps.Proactively anticipate needs, identify potential challenges, and resolve issues effectively.Manage all communications, priorities, and follow-ups to ensure seamless operations.Present well-structured recommendations (e.g., travel itineraries, plans) for review and approval.Personal Assistant Responsibilities (Personal & Family)Oversee the executive’s personal logistics, including scheduling appointments, events, personal travel, and daily administration.Support family members as needed with scheduling, travel arrangements, and other coordination tasks.Manage personal service providers and vendors with professionalism and discretion.Assist with administrative tasks such as visa processing and documentation for family members. Travel & Logistics Management (Professional + Personal)Coordinate complex international travel across the U.S., Asia, and Europe, including large group trips with family, staff, or associates.Handle all arrangements including itineraries, visas, accommodations, and transportation, ensuring contingency plans are in place.React calmly and decisively to last-minute changes or challenges.Confirm all arrangements align with the executive’s preferences to ensure a smooth experience.

At NiCE, we embrace challenges without limits, constantly pushing our boundaries. We are ambitious, transformative, and committed to winning. Our standards are set high, and we consistently exceed them. If you share our passion, we present you with an extraordinary opportunity to ignite your career.What does this role entail?As part of our expanding professional services team in Manila, you will become a champion and expert in Proactive AI, providing top-notch implementations, analyses, support, and more to clients globally.Initially collaborating with our teams in the EU and US, you will ensure quality assurance, automation, implementation, and support for both new and existing clients. As Proactive AI extends into the APAC region, our Manila team will spearhead local client implementations, quality assurance, support, and delivery.How will you contribute to our success?Implement MPower Proactive AI Agents under experienced engineers' guidance, from understanding requirements to configuration, testing, and deployment.Deliver quality-driven technical tasks in client engagements focusing on accuracy and satisfaction.Work with regional and global teams to build, test, and support proactive customer journeys using internal tools and APIs.Analyze client needs and aid in translating business processes into automated solutions.Configure and customize the SaaS platform to align with customer requirements.Assist in documenting solution designs, integrations, and implementation workflows.Troubleshoot, debug, and resolve issues related to implemented solutions.Enhance customer journey optimization using MPower transactional data and basic analytics.Write and maintain SQL queries for effective reporting and data validation.Develop and debug JavaScript code to facilitate integrations and custom logic.Engage in knowledge sharing, documentation, and continuous improvement initiatives within the team.Provide implementation or post-go-live support as part of a shared on-call rotation.Perform additional duties as assigned to support Professional Services objectives.

We are seeking a talented and organized Executive Assistant / Personal Assistant to support our team at hunt-st. This role will involve managing schedules, coordinating meetings, and helping to streamline operations. If you are proactive, detail-oriented, and capable of handling multiple tasks efficiently, we encourage you to apply.

About the Role:Join our dynamic team as a dedicated Administrative Assistant, where your organizational skills will shine as you assist with a variety of operational tasks. This role is perfect for someone who thrives in a fast-paced environment and is committed to ensuring that our daily operations run smoothly. Your responsibilities will include managing schedules, facilitating communications, and maintaining efficient administrative processes. We are looking for a proactive individual who is detail-oriented and adept with administrative tools and software.Key Responsibilities: Coordinate calendars, schedule meetings, and arrange appointments. Leverage Asana for effective task tracking and project management. Support the review and management of contracts, ensuring all documentation is precise and current. Organize receipts and track expenses and purchases. Maintain travel logs, including arrangements and documentation for travel. Record and transcribe meetings using Otter for accurate meeting notes. Regularly review files to ensure records are complete and organized. Manage emails by sorting, prioritizing, and responding to messages on behalf of the team.

We are seeking a highly organized and proactive Executive Personal Assistant to support our executive team in the real estate and amenity services sector. In this remote role, you will be responsible for managing schedules, facilitating communications, and ensuring the smooth operation of daily activities. Your ability to prioritize tasks and manage time effectively will be crucial in helping our executives focus on strategic initiatives.

About the RoleJoin our dynamic team as a dedicated Executive Assistant specializing in accounting support. In this role, you will play a crucial part in streamlining business operations through the management of business listings, effective communication with sellers, follow-up correspondence, and involvement in light accounting tasks. The ideal candidate will possess exceptional English communication skills and a solid background in accounts payable (AP) and accounts receivable (AR), preferably within an accounting firm context.Key ResponsibilitiesOversee and update online business listings and directories.Engage with business sellers through phone and email, ensuring clear and professional communication.Prepare and dispatch follow-up communications and inquiries.Assist with basic accounting functions, including tracking and reporting of AP/AR.Keep precise records of conversations, transactions, and communications.Support calendar scheduling, conduct basic research, and perform general executive support tasks.Coordinate with internal teams regularly to align on tasks and ensure timely execution.

Position OverviewWe are seeking a meticulous and proactive Personal Assistant to provide comprehensive support to our client. This role involves conducting in-depth research, managing data entry and CRM updates, and coordinating emails. The primary focus is on developing and maintaining a robust database of professional contacts, ensuring that all records, communications, and follow-ups are meticulously organized and up-to-date.The ideal candidate will have a strong attention to detail, a proactive mindset, and be comfortable with tasks involving research, spreadsheets, and construction-related activities such as construction takeoffs (required). Key ResponsibilitiesConduct extensive research on specific towns/locations as directed by the client.Identify and research high-end professional workers, including:Interior DesignersArchitectsOther relevant industry professionalsBuild, update, and maintain a database/list using Excel or CRM tools.Accurately input and manage client and prospect information in spreadsheets.Send initial outreach emails to potential contacts.Perform email follow-ups and track responses.Ensure the spreadsheet and CRM are organized, accurate, and fully updated.Maintain complete control and consistency of data records.Conduct construction takeoffs (this is a required skill).Assist with additional research and administrative tasks as needed.RequirementsDemonstrated experience in research, data entry, and CRM or Excel management.Exceptional organizational and attention-to-detail skills.Experience with professional email correspondence and follow-ups.Able to manage and maintain structured databases.Proven experience in performing takeoffs (MUST-HAVE).Ability to work independently and adhere to detailed instructions.Strong written communication abilities.Familiarity with high-end or professional service industries is advantageous.

Job Overview:We are seeking a dependable and proactive Virtual Assistant to enhance and manage our LinkedIn presence. This role primarily involves assisting with the management of our LinkedIn account, focusing on content creation, engagement, and general maintenance. As we develop a solid working relationship, further administrative responsibilities will be introduced to expand your role.Key Responsibilities:Manage and update LinkedIn profile and posts.Engage with connections and respond to inquiries on LinkedIn.Create professional and compelling content for posts, messages, and responses.Gradually take on additional administrative tasks, such as scheduling, email management, and document organization.

Job Title: Virtual AssistantLocation: Remote (Availability to work within Hong Kong Time Zone required)Working Hours: Monday to Friday, 9:00 AM - 5:00 PM (Hong Kong Time)Position Type: Full-TimeAbout the Role:We are seeking a dependable and enthusiastic Virtual Assistant to enhance our dynamic team. The ideal candidate will possess experience in managing email campaigns, customer review systems, and social media engagement. While familiarity with Klaviyo, YotPo, and various Social Media Platforms is advantageous, training on these tools will be provided as needed. This role offers flexibility with remote work hours aligned with the Hong Kong time zone.Key Responsibilities: Support the execution of Klaviyo email campaigns, including setup, scheduling, and performance monitoring Oversee YotPo for gathering and managing customer feedback Assist with social media posting across multiple platforms (content will be supplied) Perform administrative tasks to facilitate daily operations Collaborate with team members to ensure effective campaign implementation and task management RequirementsQualifications: At least 2 years of experience in a Virtual Assistant or administrative support capacity Fundamental understanding of Klaviyo, YotPo, and Social Media Platforms (experience is a plus) Exceptional organizational abilities and meticulous attention to detail Outstanding verbal and written communication skills Capability to work autonomously, adhere to deadlines, and manage multiple responsibilities Preference given to female candidates for this position

Executive Assistant with a Focus on Personal Branding & Digital MarketingLocation: Remote - Philippines Employment Type: Full-timeAbout the RoleWe are seeking an exceptionally organized and proactive Executive Assistant to deliver comprehensive support to our executive team while enhancing their personal and professional digital presence. This unique position combines traditional executive support with digital marketing expertise, making it perfect for detail-oriented, creative, and tech-savvy individuals.Your role will ensure the efficient operation of the executive team while also contributing to the development of their personal brand through social media, newsletters, and various digital channels.Key ResponsibilitiesExecutive SupportOversee complex calendars, schedule meetings, and coordinate various appointments.Prepare meeting agendas, document detailed notes, and monitor follow-up actions.Manage travel arrangements, itineraries, and expense reports.Act as a professional point of contact for internal teams, clients, and partners.Assist in the preparation of presentations, reports, and crucial documents.Personal Brand & Digital MarketingDevelop and expand the executives’ social media, email newsletters, and blogs.Create, edit, and schedule content that aligns with personal branding and business objectives.Monitor engagement metrics, analyze performance, and suggest optimizations.Facilitate collaborations, guest features, or partnerships to enhance visibility.Research tools, trends, and strategies to improve digital presence.General Administrative SupportAssist with ad hoc and special projects as required.Maintain organized digital and physical filing systems.Contribute to internal communication initiatives and event coordination (e.g., webinars, speaking engagements).

Join our team as a dedicated and detail-oriented Executive Assistant specializing in Accounting and Business Operations. In this pivotal role, you will oversee business listings, engage directly with business sellers through calls and emails, and provide essential administrative support. Candidates with experience in accounting firms and a solid understanding of Accounts Payable (AP) and Accounts Receivable (AR) will be given priority.Key Responsibilities: Oversee and manage business listings across various platforms. Engage with business sellers through professional communication channels, including calls and emails. Draft, proofread, and distribute correspondence with impeccable English grammar and tone. Assist with a variety of daily administrative and executive support tasks. Manage Accounts Payable processes, including invoice handling, vendor relations, and payment scheduling. Oversee Accounts Receivable operations, including billing, collections, and account reconciliations. Maintain precise financial records and assist with bookkeeping functions as necessary. Generate reports, ensure organized documentation, and meet deadlines efficiently. Collaborate effectively with team members and management to facilitate seamless business operations.

About the Role We are seeking a meticulously organized and detail-focused Bilingual Personal Assistant to provide comprehensive administrative and operational support for a dynamic professional. This full-time role is suited for an individual who thrives in structured environments and enjoys facilitating smooth operations.The successful candidate will possess fluency in both Spanish and English, exhibit comfort in managing numerical data and spreadsheets, and demonstrate effective communication skills via phone and email. This position involves a blend of administrative coordination, basic bookkeeping, and communication tasks, making it ideal for someone who enjoys problem-solving and ensuring efficiency behind the scenes.Key Responsibilities Administrative & Communication Support● Conduct outbound calls and coordinate appointments with clients, vendors, and partners in both Spanish and English.● Manage email correspondence, ensuring clear communication and prompt follow-ups.● Take precise notes, maintain organized records, and update Google Docs/Sheets as required.● Capture data from various sources and organize it into shared folders or Google Docs.Time Tracking & Reporting● Create and maintain timesheets for ongoing projects.● Monitor hours worked by team members, compile weekly or monthly totals, and produce accurate reports.● Ensure uniformity and precision in all time entries.Bookkeeping & Financial Tracking● Document and track all financial transactions (incoming and outgoing).● Organize financial records in Google Sheets.● Collaborate with the accountant/bookkeeper to generate reports and verify transactions.● Utilize Xero for basic data entry, expense reconciliation, and invoice management (training provided if necessary).Must-Have Qualifications● Bilingual proficiency in Spanish and English (both verbal and written).● Demonstrated experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator.● Proficient in Google Workspace (Docs, Sheets, Drive, Gmail).● Familiarity with Xero or similar accounting software.● Strong skills in spreadsheets (formulas, data entry, sorting, and summarization).● Excellent communication skills, both via phone and email.● Exceptional attention to detail and organizational abilities.● Reliable internet connection and the capacity to work independently with minimal oversight.Nice To Have● Experience in bookkeeping.Preferred Qualifications● Previous experience supporting business owners or entrepreneurs.● Background in operations or client coordination.● Based in the Philippines (preferred for time zone alignment).Success in This Role Means● Efficiently managing all appointments and follow-ups...

Join AFRY as an Executive Assistant and Business Development Officer, where you will play a crucial role in supporting our business initiatives. You will assist in project management, coordinate communications, and handle administrative tasks to ensure the smooth operation of our business development team.

Location: Remote , PhilippinesCompensation: $1,500 AUD per monthEngagement: Independent Contractor AgreementSchedule: Australian business hours (approx. 9 AM–5 PM, Monday to Friday) with contractor flexibility About Hunt St Hunt St connects Australian businesses with skilled remote professionals based in the Philippines. All roles are fully remote and structured for independent contractors, giving team members the flexibility to work from home while collaborating directly with clients. About the Client This client is a well-established provider of electrical services in Australia, covering residential and property maintenance needs. Their team handles installations, repairs, and emergency work, with a focus on reliable service, safety, and clear pricing. Role Overview The Virtual Assistant supports day-to-day operations for an electrical services company. This position suits someone who communicates clearly, takes ownership, and looks for ways to contribute to both operations and revenue. Candidates must be based in the Philippines. Main Responsibilities Process job requests and set up job cards in the management system (tasks typically take 5–10 minutes each) Handle email correspondence, keeping responses timely and organized Post job listings, coordinate schedules, and share updates with the team Follow Standard Operating Procedures (SOPs) to ensure consistent processes Provide phone support for client inquiries, bookings, and follow-ups Assist sales efforts by following up on quotes and helping convert leads Pitch in with other tasks, such as updating content or improving administrative processes Applicants must be based in the Philippines.

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information