Job Title: Executive Assistant / Excel SpecialistIndustry: Construction Location: Remote Employment Type: Full-Time Job OverviewWe are looking for a meticulous and highly organized Executive Assistant with exceptional Excel proficiency to support our executive leadership team in the dynamic construction sector. This position is ideal for a proactive individual who excels in fast-paced environments and can efficiently manage administrative responsibilities while utilizing data to enhance operational efficiency and strategic decision-making.Your primary responsibilities will encompass managing communications, organizing schedules, executing reporting tasks, and fostering client relationships. Your advanced Excel skills will be essential for data analysis, reporting, and streamlining workflows. Key Responsibilities Oversee executive calendars and schedule meetings while coordinating travel plans Manage email correspondence using Outlook and ensure prompt follow-ups Develop and maintain comprehensive Excel reports utilizing advanced functions (VLOOKUP, PivotTables, etc.) Assist with CRM tasks using Pipedrive (training provided) Conduct lead generation and data enrichment using Seamless.ai Support order processing and inventory management via SellerCloud Prepare presentations, reports, and documentation for internal and client use Collaborate with clients, vendors, and internal teams to guarantee seamless operations Uphold confidentiality and professionalism in all communications Qualifications Essential Skills & Experience Exceptional written and verbal communication skills Proficient in Microsoft Outlook for email and calendar management Advanced skills in Microsoft Excel (VLOOKUP required; PivotTables preferred) Strong organizational and multitasking capabilities Meticulous attention to detail and a problem-solving orientation Ability to work independently and effectively manage time Tools & Platforms Excel - VLOOKUP required, PivotTables helpful Outlook - For email and scheduling Pipedrive - Training provided Seamless.ai - For lead generation SellerCloud - For order and inventory management Education & Experience Bachelor’s degree preferred (in Business Administration, Construction Management, or a related field) Minimum of 2 years of experience in an executive assistant or administrative role Experience in the construction industry is a strong advantage

Job Title: Sales Assistant and Excel Specialist Location: Remote Employment Type: Full-time Department: Sales / OperationsWe are on the lookout for a meticulous and technologically adept Excel Specialist/Sales Assistant to enhance our sales operations and data management initiatives. The ideal candidate is expected to have exceptional Excel proficiency, a proactive mindset, and the capability to aid in CRM and construction lead tracking. This position is crucial in optimizing workflows, ensuring precise record-keeping, and supplying the sales team with actionable insights. Key ResponsibilitiesManage and refresh sales tracking spreadsheets and dashboards utilizing advanced Excel functions (e.g., VLOOKUP, pivot tables, conditional formatting)Assist in organizing leads, contacts, and deal pipelines within Pipedrive CRMProvide support to the sales team with data entry, reporting, and follow-up coordinationTrack and retrieve project data from Dodge Construction Central or similar platformsCompile sales reports, forecasts, and performance summariesCollaborate with internal teams to guarantee timely and accurate communicationsExecute administrative tasks including scheduling, email correspondence, and document preparation

Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).

As a Senior Operations Excellence Executive, you will play a pivotal role in driving operational improvements and efficiencies within our organization. Your expertise will be essential in optimizing processes, enhancing productivity, and ensuring that our operational strategies align with our business goals. You will work closely with various departments to identify opportunities for innovation and implementation of best practices.

Job Title: Administrative Assistant with EMR ExpertiseLocation: Remote WorkJob Description: We are seeking a meticulous and organized Administrative Assistant with proven experience in Electronic Medical Records (EMR) systems. In this dynamic role, you will manage various administrative tasks within a healthcare environment, ensuring the integrity of patient records and providing essential support to our medical team. The ideal candidate will possess outstanding communication skills, a proactive mindset, and the capability to handle confidential information with the utmost discretion.Key Responsibilities: Oversee and maintain patient records utilizing EMR systems, ensuring precision and regulatory compliance. Execute clerical tasks, including responding to phone inquiries, scheduling appointments, and managing correspondence. Support healthcare professionals with administrative duties and documentation. Ensure the correct filing and retrieval of electronic medical records. Address patient inquiries and facilitate appointment scheduling and follow-ups. Uphold confidentiality and secure management of all patient data. Assist with inventory management and procurement of medical supplies. Provide administrative support for various office management tasks as required. Qualifications: High school diploma or equivalent; a Bachelor's degree in Health Administration, Business Administration, or a related field is preferred. At least 2 years of experience in an administrative role within a healthcare context. Proficiency in EMR systems and healthcare management software. Exceptional organizational and multitasking abilities. Excellent written and verbal communication skills. Strong attention to detail and capacity to manage sensitive information with care. Familiarity with Microsoft Office Suite (Word, Excel, Outlook). Preferred Skills: Experience with billing and coding in a healthcare environment. Knowledge of medical terminology and healthcare procedures. Ability to work independently as well as collaboratively within a team. Strong problem-solving abilities and task prioritization skills.

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

About the RoleJoin our dynamic team as a dedicated Executive Assistant specializing in accounting support. In this role, you will play a crucial part in streamlining business operations through the management of business listings, effective communication with sellers, follow-up correspondence, and involvement in light accounting tasks. The ideal candidate will possess exceptional English communication skills and a solid background in accounts payable (AP) and accounts receivable (AR), preferably within an accounting firm context.Key ResponsibilitiesOversee and update online business listings and directories.Engage with business sellers through phone and email, ensuring clear and professional communication.Prepare and dispatch follow-up communications and inquiries.Assist with basic accounting functions, including tracking and reporting of AP/AR.Keep precise records of conversations, transactions, and communications.Support calendar scheduling, conduct basic research, and perform general executive support tasks.Coordinate with internal teams regularly to align on tasks and ensure timely execution.

Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).

Job Title: Executive Accounting Assistant with QuickBooks ExpertiseRemote VA PH is actively seeking a meticulous and highly organized Executive Accounting Assistant proficient in QuickBooks and Microsoft Excel to join our dynamic remote team. This pivotal role will involve providing comprehensive administrative support, managing financial tasks, and overseeing data management to ensure the seamless operation of our executive team.Work Schedule: 9:00 am - 5:00 pm EST (Full-Time/Nightshift PHT)Key Responsibilities:Administrative Support: Oversee the executive's calendar, coordinate meetings, and arrange travel plans.Financial Management: Process invoices, manage payments, and perform basic bookkeeping tasks using QuickBooks.Data Management: Develop and update spreadsheets in MS Excel for effective data tracking and analysis.Communication: Serve as a liaison between the executive and various teams to ensure project deadlines and tasks are met.

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

Work Setup: Onsite (BGC Taguig)Schedule: Shifting SchedulesKey Responsibilities:Process Optimization: Identify and eliminate inefficiencies, streamline workflows, and enhance service delivery through effective standardization.Technology & Innovation: Leverage a strong background in evaluating and integrating cutting-edge tools such as AI, automation, and analytics to elevate customer interactions.Training & Development: Facilitate coaching, skill-building programs, and knowledge-sharing initiatives for agents and team leads.Data Analytics and Metric Improvement: Monitor performance metrics, ensure compliance with policies, and uphold service excellence standards.Customer Experience Enhancement: Analyze customer feedback, implement necessary improvements, and cultivate a customer-centric culture.

Position Overview:assist-world is on the lookout for a meticulous and proactive Executive Assistant to support our Mental Health Practice. This role is pivotal in providing exceptional administrative and organizational backing, ensuring smooth operations for our expanding team. The ideal candidate will demonstrate outstanding organizational skills, effectively manage a diverse range of tasks, and maintain seamless communication across all departments.Key Responsibilities:● Administrative Support:○ Perform a variety of administrative duties as requested.○ Oversee calendar management, scheduling, and coordination of meetings.○ Handle document formatting, data entry, and conduct basic research.● Organizational Systems:○ Develop, maintain, and optimize organizational systems in Notion and Google Drive.○ Manage shared team documents and dashboards to ensure data accuracy and relevance.○ Monitor and follow up on outstanding tasks across various departments.● Project Support:○ Cooperate with team members to track tasks and provide status updates.○ Ensure completion of delegated tasks and action items.○ Prepare meeting summaries and briefings as required.

Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.

Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

Join our dynamic team at cas as an Executive Assistant, playing a pivotal role in supporting our growth and sales initiatives. This position is ideal for individuals who thrive in a fast-paced environment and are passionate about contributing to the success of a growing company.As an Executive Assistant, you will manage schedules, coordinate meetings, and assist in the preparation of sales presentations. Your organizational skills and attention to detail will be crucial in streamlining our operations and enhancing productivity.

Role OverviewJoin our team as a Sales and Marketing Executive Assistant, where you will be instrumental in driving growth for our CFO firm in the US. Your primary focus will be managing and enhancing our lead generation and marketing strategies. Collaborate closely with the CEO to identify, nurture, and convert leads while ensuring a smooth and efficient sales process.This is a fully remote contract role, offering a monthly compensation of $1,000, with opportunities for long-term advancement within the company. You must be available for at least six hours per day that overlap with Mountain Time Zone.Key ResponsibilitiesLead Generation & Nurturing● Develop and maintain a well-organized lead database, ensuring accuracy and timely updates.● Conduct research to qualify potential clients and identify the most promising leads for outreach.● Engage and cultivate relationships with leads via LinkedIn, email, and other communication channels.● Follow up consistently on all inbound and outbound leads to facilitate their progression through the sales pipeline.● Arrange and coordinate meetings between potential clients and the CEO.Marketing & Content Creation● Enhance the Grandview CFO website to optimize lead conversion rates.● Manage and elevate the CEO’s LinkedIn profile, focusing on content creation and engagement strategies.● Produce high-quality marketing materials, including blog posts, LinkedIn articles, and email campaigns.● Craft persuasive client proposals tailored to the specific needs of prospective clients.● Implement and manage a structured marketing calendar to ensure consistent outreach and communication.Sales Operations & Reporting● Monitor and manage the sales pipeline, providing visibility into lead status and progress.● Create weekly and monthly performance reports for sales and marketing initiatives.● Maintain accurate CRM records, documenting all interactions with leads.● Streamline lead management processes to improve efficiency and enhance conversion rates.Key Qualifications & Skills● Outstanding organizational abilities to manage multiple leads, tasks, and deadlines simultaneously.● Excellent written and verbal communication skills in English.● Experience in sales support, lead generation, or marketing (B2B experience is preferred).● Keen attention to detail and adept at managing various priorities efficiently.● Proficiency in CRM tools, LinkedIn, email marketing platforms, and basic website management.● Self-motivated with a proactive, results-oriented approach.● Capable of creating and refining clear and engaging marketing content.

About TarroAt Tarro, we create innovative solutions that empower small brick-and-mortar restaurants, freeing them from the operational complexities of their business. Our multi-product ecosystem includes AI-driven order taking, delivery solutions, payment processing, and point-of-sale software that seamlessly connects restaurants with their customers. Our unique approach merges technology with human insight to tackle the real challenges faced by small business owners.We are passionate about putting our customers first, believing that their success drives our own. The U.S. restaurant industry presents a total addressable market exceeding $1 trillion, yet remains largely underserved by technology. While large chains have access to costly tech that offers them significant advantages, we are committed to providing small restaurant owners with the same technologies at affordable prices.Profitable for nearly a decade, Tarro has experienced remarkable growth, achieving a 5x revenue increase over the last three years. Following our last funding round in mid-2022, we were valued at $450 million and have since seen substantial advances in customer acquisition, product development, and workforce expansion. Thousands of dedicated restaurants trust Tarro to enhance their success, and together, we have supported nearly 20 million customers. We are honored to be recognized as one of Built In’s top companies to work for in 2023.To explore our culture, values, and how you can contribute to helping mom-and-pop restaurants flourish, please visit us here.

As an integral member of our growing startup, you will experience a dynamic work environment where no two days are the same. Your ability to multitask and adapt will be essential as your unique skills and talents will be utilized to support various business initiatives. In this role, you will:Collaborate closely with Commercial Heads across the region to analyze sales trends, pinpoint gaps, and devise strategies that enhance revenue performance and profitability.Utilize analytical tools such as Excel, Tableau, Power BI, and CRM systems to create dashboards, extract insights, and monitor KPIs that drive sales effectiveness.Work alongside cross-functional teams to refine pricing strategies, product assortments, and sales tactics informed by data and market intelligence.Identify opportunities to optimize processes, improve operational efficiency, and maximize ROI from commercial activities.Lead CRM adoption and ensure data accuracy, assessing pipeline health, win/loss ratios, and conversion metrics.Contribute strategically to setting targets, planning territories, and forecasting sales.Conduct root cause analyses in response to performance gaps and propose data-driven solutions.Collaborate with Sales Enablement or Learning & Development teams to establish training initiatives based on identified skill or process deficits from analytics.