About Our Client:Our client is a fast-growing firm specializing in professional services and technology consulting, with a focus on SAP SuccessFactors and cloud HR transformation across Australia, New Zealand, and the Asia-Pacific region. They partner with some of the largest enterprises in the region to deliver strategic advisory, implementation, and support services. Their commitment to outcomes, innovation, and a people-first culture fosters an environment where work is both meaningful and enjoyable.About Teamified:Teamified collaborates with leading enterprises and digital-first businesses in Australia to help them establish remote teams in India, the Philippines, and Sri Lanka. We pride ourselves on assembling exceptional teams that engage with cutting-edge technology. Currently, Teamified employs over 200 professionals including engineers, testers, and product managers across more than 20 partnerships. We aim to enhance how organizations build and manage their remote teams through strong relationships based on trust, integrity, culture, and effective hiring processes. In addition, we are developing our own technology product offerings to deliver superior outcomes for our customers, partners, and employees.About the Role:We are on the lookout for a Senior Executive Assistant based in the Philippines to provide comprehensive support to our two Co-Chief Executive Officers. This senior role is ideal for an experienced Executive Assistant who excels in a fast-paced environment, adeptly manages multiple priorities, and enjoys being at the heart of communication, organization, and execution. This position transcends traditional administrative tasks; we seek a proactive, intellectually curious individual eager to expand their role over time, taking on responsibilities such as document editing, research, and coordination of special projects.Key Responsibilities:Deliver high-level administrative and executive support to both Co-CEOs, managing intricate calendars, scheduling meetings across various time zones, and organizing travel logistics.Handle confidential correspondence, meeting preparations, and follow-ups with utmost discretion and precision.Assist in personal administration for the Co-CEOs, including household, family, and travel arrangements.Draft and refine professional documents, proposals, reports, and presentations using Word, Excel, and PowerPoint. Document design and layout skills are a plus but not mandatory.Facilitate internal and external communications by liaising with the leadership team and global partners.Conduct research, compile summaries, and support special projects as needed.Maintain task lists, priorities, and progress tracking on behalf of the Co-CEOs.Anticipate needs, proactively solve problems, and ensure both Co-CEOs are thoroughly prepared for crucial meetings and deadlines.

Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

Position Overview:assist-world is on the lookout for a meticulous and proactive Executive Assistant to support our Mental Health Practice. This role is pivotal in providing exceptional administrative and organizational backing, ensuring smooth operations for our expanding team. The ideal candidate will demonstrate outstanding organizational skills, effectively manage a diverse range of tasks, and maintain seamless communication across all departments.Key Responsibilities:● Administrative Support:○ Perform a variety of administrative duties as requested.○ Oversee calendar management, scheduling, and coordination of meetings.○ Handle document formatting, data entry, and conduct basic research.● Organizational Systems:○ Develop, maintain, and optimize organizational systems in Notion and Google Drive.○ Manage shared team documents and dashboards to ensure data accuracy and relevance.○ Monitor and follow up on outstanding tasks across various departments.● Project Support:○ Cooperate with team members to track tasks and provide status updates.○ Ensure completion of delegated tasks and action items.○ Prepare meeting summaries and briefings as required.

Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.

Please add the domains "lever.co" and "hire.lever.co" to your email whitelist to ensure you receive our communications.Disclaimer: This job posting serves as a general overview of the position. Specific tasks and tools will be discussed during the final interview stage. Please ensure you apply for the position that aligns with your skills and experience, as we prioritize candidates who can excel in this role!Senior Executive Assistant (Remote)Wing is on an exciting journey to revolutionize the future of work globally! We aspire to be the ultimate destination for companies seeking to build exceptional teams and streamline their operations.We are seeking a dedicated Senior Executive Assistant to join our team immediately!Key Responsibilities include but are not limited to:1. Executive Support:• Efficiently manage the executive’s calendar, coordinate meetings, and ensure all appointments proceed seamlessly and punctually.• Handle sensitive correspondence and serve as the primary liaison for both internal and external communications.2. Strategic Assistance:• Conduct comprehensive research on industry trends, best practices, and comparative data, presenting findings in clear, actionable reports.• Prepare detailed financial summaries, including generating and sending statements or invoices, tracking payments, and recording expenses.3. Administrative Excellence:• Organize and maintain files, documents, and other essential records with precision.• Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.4. Project and Task Management:• Monitor ongoing projects, facilitate timely communication between teams, and track deliverables effectively.• Coordinate team calendars to prevent scheduling conflicts and ensure smooth operations.5. Travel and Event Coordination:• Plan and prepare executive travel itineraries, book accommodations, and manage logistics efficiently.6. Communication and Inbox Management:• Draft, respond to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.7. Data and Presentation Preparation:• Transform data into cohesive reports and create presentation slides for meetings and conferences.8. Marketing and Social Media Management:• Oversee and manage marketing initiatives and social media platforms to enhance the company’s online presence.

Join Treantly as a Senior Executive Assistant, where you will play a pivotal role in supporting the Founder of our expanding coaching business. This full-time position is tailored for proactive individuals who are ready to transition into a strategic, leadership-level support role. You will assume responsibilities from the current Executive Assistant, who is moving to another division.This isn't your typical administrative role. The perfect candidate will embody the Founder’s vision, make informed decisions independently, manage client interactions, track coaching program progress, and ensure effective execution by the team to meet our objectives.As a trusted partner, you will safeguard the Founder’s time, promote operational clarity, and ensure accountability throughout the organization.Key Responsibilities:Executive Support & Decision-MakingParticipate in leadership and client calls, documenting key action items and decisions.Make daily decisions that align with the Founder’s leadership style and priorities.Anticipate needs and proactively eliminate operational obstacles.Act as a strategic gatekeeper and filter for the Founder.Client Experience & Program ManagementEnsure regular client communication throughout our six-week coaching program.Monitor participant progress and confirm that milestones are achieved.Document all client interactions, outcomes, and necessary follow-ups.Deliver a consistently high-quality client experience.Team Leadership & AccountabilityCoordinate and oversee team member activities.Delegate tasks effectively to ensure timely completion.Track KPIs and project timelines.Hold the team accountable to set objectives and standards.Operations & DocumentationMaintain clear documentation of processes and interactions.Track action plans and ensure their execution.Contribute to the ongoing improvement of systems and workflows.

We are seeking a highly organized and proactive Senior Executive Assistant to support our executive team at Hadley Designs. In this fully remote role, you will be responsible for managing schedules, coordinating meetings, and ensuring smooth communication across various departments. Your ability to anticipate needs and manage priorities will be crucial in this dynamic environment.

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

Role OverviewThe Executive Assistant plays a vital role in delivering extensive administrative support to senior executives, ensuring seamless daily operations and fostering effective interdepartmental communication. Key responsibilities include managing executives' schedules, organizing meetings, and safeguarding sensitive information.Key Responsibilities:Serve as a strategic partner to executives by prioritizing tasks, creating succinct briefing documents, and facilitating informed decision-making aligned with company objectives.Establish and maintain strong relationships with Executive Leadership Team (ELT) members and stakeholders, professionally representing executives and ensuring timely, confidential communication.Oversee executive inbox management, which includes daily triage, drafting and proofreading emails, organizing files, and maintaining audit-ready records.Proactively manage complex calendars, maintaining a 3-4 week forward view, resolving scheduling conflicts, and adapting to changes promptly.Coordinate all aspects of meetings and forums, including preparing agendas, managing technical requirements, capturing action items, and ensuring timely follow-ups.Support enterprise and executive business rhythms (e.g., ELT, RevCo, Town Halls) by providing clear schedules, pre-reads, logistics, and communication.Plan and execute executive travel and events comprehensively, covering itineraries, venues, catering, budgets, and contingency plans to ensure accuracy and compliance.Track progress of projects, tasks, and deliverables using central tools (e.g., MS Planner, Loop, Monday.com, SharePoint) to ensure visibility, resolution of overdue actions, and escalation of blockers.Manage budgets and expenses related to travel, events, and departmental activities, including reconciliation, reporting, and supplier coordination.Drive continuous improvement initiatives by optimizing workflows, utilizing automation and AI tools, ensuring governance, and mitigating operational risks.

Join our dynamic team at Crewbloom as a Senior Executive Assistant, where you will play a pivotal role in supporting our Co-Founder and leadership team. This position transcends traditional administrative duties — you will be a trusted partner, enhancing daily operations, optimizing communication, and ensuring that all tasks are executed flawlessly in our rapidly growing organization.If you possess a proactive mindset, meticulous attention to detail, and excel in environments that require independent problem-solving, this is your chance to make a significant contribution.Key ResponsibilitiesEfficiently manage and optimize the Co-Founder’s calendar, prioritizing meetings and deadlines.Act as the primary liaison for both internal and external stakeholders, fostering clear and professional communication.Coordinate meetings, confirm appointments, and provide timely updates to the leadership team.Engage with clients via phone and email to collect necessary information and provide updates.Prepare, review, and manage essential documents, including agreements and internal reports.Track tasks diligently, following up on deliverables to ensure timely completion.Conduct research and organize information to fulfill business and operational needs.Execute administrative tasks such as document management and team coordination.Assist with social media management tasks as required.Handle sensitive information with utmost confidentiality and professionalism.Qualifications5+ years of experience as an Executive Assistant or in a comparable position.Demonstrated experience supporting C-level executives (CEO, Founder, etc.).Proficient in calendar management, client communication, and document preparation.Exceptional written and verbal communication skills.Highly organized with a keen eye for detail and strong follow-through.Able to multitask, prioritize, and adapt in a fast-paced environment.Proactive, resourceful, and equipped with a solutions-oriented mindset.Proficient in Google Workspace with a quick learning ability for new tools and systems.Strong time management skills, capable of efficiently handling multiple responsibilities.Ability to maintain confidentiality and professionalism at all times.Minimum Technical and Work Environment Requirements:Internet Connection:Primary internet connection with a minimum speed of 15 Mbps.Backup internet connection with at least 10 Mbps that can support work during a power outage.Primary Device:Desktop or laptop equipped with at least:Intel Core i5 (8th generation or newer)

Role Overview hunt-st is looking for a Senior Executive Assistant to support our executive team. This is a remote position open to candidates based anywhere in the Philippines. What You Will Do Manage complex calendars and schedules for executives Coordinate meetings and appointments Handle correspondence and communications on behalf of executives Prioritize and organize tasks to keep daily operations running smoothly What We Look For Strong organizational skills Proactive approach to problem-solving Keen attention to detail Ability to manage multiple priorities efficiently Location and Flexibility This position is fully remote within the Philippines, giving flexibility to balance work and personal commitments.

Join Our Dynamic Team as a Senior Executive Assistant!At MySigrid, we are searching for a proactive and detail-oriented Senior Executive Assistant to support our team in a night shift capacity. This role is crucial for managing schedules and coordinating meetings with both internal and external clients, ensuring seamless communication and operational efficiency. The ideal candidate will possess exceptional organizational skills, demonstrate strong management abilities, and communicate effectively to facilitate smooth coordination among team members and clients.Key Responsibilities:Efficiently schedule and coordinate internal and external client meetings, optimizing the use of time and resources.Maintain a precise and up-to-date calendar while expertly managing conflicting schedules.Engage in professional communication with clients and internal teams through various platforms including email, phone, and messaging tools.Send timely reminders and follow-ups to ensure meeting attendance and preparedness.Assist with administrative tasks related to meeting management, including document preparation and internal communications.Efficiently manage administrative workflows to ensure smooth daily operations.Enhance team efficiency by prioritizing tasks, delegating appropriately, and managing urgent requests.Familiarity with Airtable is a plus!Requirements:1–2 years of experience in scheduling, coordination, or administrative support.Exceptional written and verbal communication skills in English.Strong organizational and management skills, with a keen attention to detail and the ability to oversee multiple schedules effectively.Proficient in using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.A positive, professional, and proactive demeanor.

Coconutva seeks an Executive Assistant / Marketing Assistant to join the team remotely from the Philippines. This position plays a key part in keeping daily operations organized and supporting marketing efforts. Key Responsibilities Organize and maintain calendars for team members, ensuring schedules run smoothly Arrange meetings and take care of related logistics Support marketing projects to help increase brand awareness Work Location This is a fully remote position for candidates based in the Philippines.

We are thrilled to present a unique opportunity for a highly skilled Executive & Personal Assistant to work closely with a dynamic founder in a fast-paced environment. We are on the lookout for a meticulous and proactive individual who excels at transforming high-level directives into flawless execution across daily operations. Company Overview:Our client specializes in creating innovative vertical drama platforms aimed at the US market, operating a range of consumer-facing brands such as Dramabox and Reelshort. Role Purpose and Key Responsibilities:We seek a seasoned Executive Assistant / Personal Assistant who can adeptly manage the diverse personal, family, and household requirements of a globally mobile executive. This role demands a high degree of trust and autonomy, ideal for someone with experience operating at the EA / PA / Chief of Staff level, and who is comfortable taking ownership of decisions from initiation to completion.The successful applicant will serve as a true extension of the executive, adeptly interpreting broad or ambiguous instructions into actionable plans and ensuring outcomes are achieved without the need for constant follow-up.This position will entail approximately a 70% personal support and 30% executive support split. Core Duties and Responsibilities:Executive Assistant Responsibilities (Professional)Act as a trusted partner to the executive, independently managing tasks and decision-making.Convert strategic directives into organized plans, timelines, and actionable steps.Proactively anticipate needs, identify potential challenges, and resolve issues effectively.Manage all communications, priorities, and follow-ups to ensure seamless operations.Present well-structured recommendations (e.g., travel itineraries, plans) for review and approval.Personal Assistant Responsibilities (Personal & Family)Oversee the executive’s personal logistics, including scheduling appointments, events, personal travel, and daily administration.Support family members as needed with scheduling, travel arrangements, and other coordination tasks.Manage personal service providers and vendors with professionalism and discretion.Assist with administrative tasks such as visa processing and documentation for family members. Travel & Logistics Management (Professional + Personal)Coordinate complex international travel across the U.S., Asia, and Europe, including large group trips with family, staff, or associates.Handle all arrangements including itineraries, visas, accommodations, and transportation, ensuring contingency plans are in place.React calmly and decisively to last-minute changes or challenges.Confirm all arrangements align with the executive’s preferences to ensure a smooth experience.

Please ensure to whitelist the domains "lever.co" and "hire.lever.co" to receive our communications.Disclaimer: This is a general job description for the role mentioned. Specific tasks and tools will be outlined in the final interview stage. Ensure you apply for the appropriate position based on your qualifications and experience. We prioritize candidates who can excel in this role!Mandarin & English Speaking Executive Assistant (Remote)At Wing, we are on a transformative journey to redefine work for companies around the globe! Our goal is to be the ultimate resource for organizations seeking to build top-tier teams while streamlining their operations.We are currently seeking a Mandarin & English Speaking Executive Assistant to join our dynamic team immediately!Key Responsibilities:1. Draft and manage email and text communications, prepare reports, and analyze various documents.2. Facilitate virtual meetings and phone conferences, providing interpretation between Mandarin and English speakers.3. Liaise with property managers and tenants to address property-related inquiries.4. Collaborate with contractors and service providers to schedule repairs and follow up on completion while managing payments.5. Oversee the CEO's calendar, arranging business appointments, meetings, and calls.6. Conduct research and make informed decisions about suppliers, service providers, equipment, and supplies.7. Handle confidential information with utmost integrity and professionalism.8. Undertake additional administrative tasks as required.Required Qualifications:• Fluency in both Mandarin and English (verbal and written)• A minimum of 5 years experience supporting C-level executives (CEO, COO, etc.)• Bachelor’s degree or relevant certification (required)• Exceptional communication skills via phone, email, and instant messaging• Strong command of English, both written and verbal (minimum B2 level)• Excellent organizational skills and effective time management• Proficient in modern technologies, including desktop sharing, cloud solutions, and VoIP• Experience with office productivity tools and spreadsheets (e.g., MS Office)• Familiarity with online calendars and scheduling tools (e.g., Google Calendar)• Proactive mindset and eagerness to learn• Ability to work during night shiftsTechnical Specifications:• USB Headset with noise-cancellation capabilities...

We are in search of a highly organized, proactive, and detail-oriented Personal Executive Assistant to provide exceptional support to a busy executive in the construction sector. This role is perfect for a self-motivated individual with outstanding communication skills who excels at managing various responsibilities with efficiency and grace. If you are seeking a vibrant, fast-paced environment where your organizational expertise will be recognized, we invite you to apply.Key Responsibilities:Calendar & Travel Management: Manage and coordinate an evolving executive schedule, arranging appointments and overseeing both domestic and international travel logistics.Communication: Create, proofread, and manage professional correspondence, emails, and presentations, ensuring effective and precise communication at all times.Project Support: Assist in tracking project timelines, collaborate with internal teams, and prepare regular reports regarding project developments.Event Coordination: Organize and manage meetings, conferences, and corporate events, ensuring all logistical elements are executed seamlessly.Administrative Support: Handle routine administrative duties such as expense reporting, file organization, record maintenance, and other ad-hoc office tasks.Personal Assistance: Occasionally oversee personal tasks and household duties for the executive, including coordinating personal appointments, errands, and family-related obligations.