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Experience
Qualifications
Requirements: Demonstrated experience in an administrative capacity. Proficiency in Outlook, CAD, and QuickBooks. Exceptional organizational and time-management abilities. Strong written and verbal communication skills. Ability to work independently and adhere to deadlines.
About the job
Join RemoteVA PH, a premier virtual assistance agency dedicated to delivering exceptional administrative support to clients globally. Our expertise lies in optimizing business operations through dependable virtual assistance.
We are in search of a meticulous Virtual Administrator who will be responsible for managing client communications and invoicing. The perfect candidate will possess a strong background in email management, invoice preparation, and be proficient in essential tools such as Outlook, CAD, and QuickBooks.
Key Responsibilities:
Professionally and promptly manage client email communications.
Accurately create and dispatch invoices utilizing QuickBooks.
Keep organized records of all communications and transactions.
Work collaboratively with the team to ensure a seamless workflow.
About RemoteVA PH
RemoteVA PH is at the forefront of the virtual assistance industry, offering premier administrative support to clients around the world. We focus on enabling businesses to enhance their operations through effective and reliable virtual assistance.
Join RemoteVA PH, a premier virtual assistance agency dedicated to delivering exceptional administrative support to clients globally. Our expertise lies in optimizing business operations through dependable virtual assistance.We are in search of a meticulous Virtual Administrator who will be responsible for managing client communications and invoicing. The pe…
Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete
Key Responsibilities: Execute essential administrative duties, including accurate data entry and structured document management. Efficiently schedule and oversee appointments. Respond to emails in a professional and timely manner. Leverage Outlook and Excel for daily tasks and project management. Preferred: Familiarity with Xactimate for generating estimates and reports.
Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.
Join our dynamic team at remote-raven as a Virtual Purchasing Administrator, a fully remote position based in the Philippines. In this pivotal role, you will enhance our purchasing operations through efficient digital workflows. Your responsibilities will include creating and managing electronic purchase orders, ensuring vendor and item data accuracy, and liaising with suppliers through email and online platforms. This position demands meticulous attention to detail, adherence to procurement policies, and timely collaboration with project and purchasing teams to ensure on-budget and profitable projects. Key Responsibilities:Generate, submit, and modify purchase orders within our ERP/purchasing system; monitor order status, address discrepancies, and maintain organized supporting documentation.Engage with suppliers digitally to obtain quotes, verify pricing and availability, follow up on deliveries, and address basic queries regarding orders and invoices.Maintain precise records for vendors, items, and pricing; update catalogs, preferred vendor lists, and vendor tracking sheets to bolster our purchasing power.Assist with inventory and job buyouts by entering and updating project-specific POs, aligning pricing with established quotes, and ensuring cost data accuracy in Sage or similar systems.Prepare and format recurring reports (e.g., vendor spending, PO accuracy, budget vs. actual at cost code level, commodity price trends) for internal distribution via Ninety.io or other assigned tools.Support digital fleet and asset tracking by updating vehicle and tool records according to information provided by field teams, without requiring in-person inspections.Ensure compliance with all internal procurement policies, approval workflows, documentation standards, and audit requirements by maintaining standardized templates and checklists.Monitor market and commodity pricing for key electrical materials, report significant changes, and summarize potential savings or risks for the purchasing or project teams regularly.
About the RoleWe are seeking a talented and detail-oriented General Virtual Assistant to enhance our daily operations in sales, marketing, and administration. If you are adept at managing various tasks, possess strong communication skills, and thrive in an independent work environment, we would love to meet you.Key ResponsibilitiesSales SupportAssist in lead generation, outreach to prospects, and management of our CRM.Prepare proposals, quotes, and follow-up communications for prospective clients.Collaborate with the sales team to ensure a seamless onboarding experience for new clients.Monitor sales performance metrics and compile weekly and monthly reports.Marketing AssistanceSupport the execution of marketing campaigns across email, social media, and other platforms.Oversee content scheduling, posting, and engagement tracking.Conduct market research and competitor analysis to inform strategies.Update the website and online listings with new products, offers, and content.Administrative SupportManage calendars, appointments, and email correspondence.Create reports, spreadsheets, and presentations as needed.Perform basic bookkeeping tasks, including invoicing and expense tracking.Organize files and maintain up-to-date records in shared drives or CRMs.
Full-time|Remote|Remote — Metro Manila, Philippines
Role Overview hunt-st is looking for a Virtual Assistant to join the team remotely from Metro Manila, Philippines. This role supports daily operations by handling a range of administrative duties that keep the organization running smoothly. What You Will Do Manage schedules and calendars for team members Coordinate meetings and appointments Handle correspondence and communications Support research and information-gathering tasks What We Look For Strong communication skills Excellent time management Attention to detail and a proactive approach Commitment to delivering high-quality work
Join our dynamic team as a Medical Virtual Assistant where you will play a vital role in enhancing patient care and supporting healthcare providers. This fully remote position allows you to work from home while making a significant impact in the healthcare industry. Your organizational skills and attention to detail will help ensure smooth operational processes as you manage scheduling, payment collections, and provide essential administrative support.
This fully remote role supports a leading Australian property group from the Philippines, focusing on administrative and financial tasks for a buyers agency. The Junior Administrative Virtual Assistant will work as an independent contractor, collaborating directly with the client. The position follows Australian business hours (approximately 9 AM – 5 PM, Monday to Friday), with some flexibility in time management, but requires real-time collaboration during these hours. Role overview This position centers on portfolio tracking and financial administration. The assistant will handle data management, coordinate with property managers and accountants, and support payroll and bill payments. Attention to detail and reliability are important, as the work involves managing sensitive financial information and recurring deadlines. Main responsibilities Maintain and update property portfolio trackers using Excel or Google Sheets, including details like insurance renewals and lease expirations. Communicate with property managers for updates, follow-ups, and general inquiries related to the portfolio. Monitor and schedule company insurance renewals to ensure compliance with deadlines. Organize and verify commission payments for agents, forwarding relevant data for payroll processing. Prepare and organize financial data for payroll, covering both personal bills and company expenses. Oversee bill payments for personal and business accounts, ensuring records are accurate and current. Work with accountants to prepare all necessary financial data during tax periods. Requirements Strong attention to detail and organizational skills. Confidence using Excel or Google Sheets for tracking and data management. Experience in administration, bookkeeping support, or financial coordination is preferred. Professional communication skills for interacting with various stakeholders. Ability to manage recurring tasks, meet deadlines, and handle sensitive financial information accurately. Proactive, dependable, and able to work independently in a remote environment. Compensation and work arrangement Monthly compensation: $1,000 AUD – $1,200 AUD Engagement: Independent Contractor Agreement Location: Remote (Philippines-based) Schedule: Australian business hours (approx. 9 AM – 5 PM, Monday to Friday), with flexibility in time management but required collaboration during these hours
Winning Assistants supports clients throughout the insurance claims process, with an emphasis on clear communication and attentive service. The company specializes in restoration services, aiming to make home recovery as smooth as possible. The Customer Care Department is expanding and seeks virtual assistants who pay close attention to detail and take a proactive approach. Role overview The Medical Virtual Assistant - Customer Care Insurance Administrator handles insurance-related tasks and monitors client progress using the company’s CRM. This role serves as a main point of contact between insurance companies and internal teams, helping claims advance and ensuring documentation remains current. Key responsibilities Contact insurance companies and claim adjusters to request updates on claim status, paperwork, and settlements. Gather and organize key documents, including adjuster summaries, scope of loss reports, settlement statements, and payment confirmations. Follow up on submitted estimates and invoices to confirm receipt and processing for payment. Update CRM records with all communications, documents, and changes in status. Move clients through workflow stages as jobs progress. Share updates and flag concerns with internal team members when necessary. Keep digital job files organized and audit-ready. Position details Position type: Full-time Work hours: 8:00 AM – 5:00 PM (Mountain Daylight Time) Work days: Monday to Friday Location: Remote, Philippines Salary: $5 - $6 per hour, depending on experience Job code: KD-AHLA
Join our dynamic team at scale-virtually as an Executive Virtual Assistant, providing exceptional support to CEOs across multiple companies. This is a fully remote position, specifically for professionals based in the Philippines, where your skills in project coordination, communication, and time management will shine.Priority will be given to applications that include an introduction video, highlighting your comfort with video communication, essential for this remote role.Role OverviewIn this pivotal role, you will manage the CEO’s time, priorities, and communications, acting as a vital operational extension across various organizations. Key responsibilities include:Coordinating diverse projectsScheduling and organizing meetingsHandling correspondence efficientlyCreating executive-level reports and presentationsAs a proactive problem-solver, you will take charge of tasks requiring immediate attention, making decisions independently without the need for constant direction.Key ResponsibilitiesTime Management for the CEOMaintain and proactively manage the calendars for multiple companies.Adapt schedules in real-time to meet shifting priorities autonomously.Project CoordinationOversee CEO-led initiatives, ensuring deadlines are met and addressing bottlenecks proactively.Communication ManagementAct as the main point of contact for internal teams and external clients reaching out to the CEO.Draft and manage correspondence with the necessary escalation when required.Meeting & Travel ArrangementsOrganize and confirm meetings, conferences, and travel logistics.Prepare detailed agendas and take actionable minutes.Reporting & PresentationsCompile tailored reports and presentations, identifying and rectifying any inconsistencies before submission.Process ImprovementIdentify inefficiencies in office workflows and suggest actionable solutions for implementation.Analytical SupportConduct thorough analyses, including needs assessments and strategic planning, presenting actionable recommendations.Ad Hoc Executive SupportAddress urgent tasks independently, escalating only when necessary.Essential Qualifications1-2+ years of experience supporting C-Suite executives across multiple companies.Ability to work independently, prioritize tasks, and take ownership of outcomes.Exceptional verbal and written communication skills; proficient in composing executive-level correspondence.Strong multitasking and time management abilities, maintaining focus amidst interruptions.Comfortable using various digital tools for communication and organization.
Role Overview assist-world is hiring a part-time Virtual Assistant based in the Philippines. This remote role centers on administrative support, online research, and working with AI tools. The position is flexible and may lead to a long-term arrangement. The team values a tech-savvy, detail-oriented person who thrives in an entrepreneurial setting. What You Will Do Provide administrative support to help streamline business operations. Conduct online research on topics such as companies, markets, and travel. Prepare reports, presentations, and pitch decks as needed. Create and edit basic visual content using Canva. Support business development through data collection and research. Organize and prioritize tasks assigned by the founder to keep projects moving. Communicate clearly about progress and deliverables. Required Skills and Experience Strong written and spoken English communication skills. Experience with AI tools such as Claude and/or Gemini. Basic to intermediate proficiency in Canva. Solid analytical and research skills. Excellent organization and time management abilities. Comfort working independently and managing several tasks at once. Responsive and reliable work habits. Bonus Experience Background in HR, organizational development, or consulting.
Position OverviewAs a Collections Virtual Assistant focused on cash flow management and accounts receivable within the construction sector, your primary goal is to ensure the timely movement of cash flow. This role is pivotal in guaranteeing that invoices are promptly issued, payments are diligently followed up on, and overdue balances are consistently monitored.This position is proactive and requires direct engagement with clients to secure payments. If you are hesitant to engage in payment discussions or shy away from following up on delayed payments, this role may not be suitable for you.Key Responsibilities1. Ownership of Collections: Proactively reach out to clients regarding overdue and upcoming payments via phone and email. Lead conversations with confidence and clarity until payment is secured.2. Invoice Management: Collaborate with Project Managers to promptly trigger invoices post-project completion, ensuring accuracy to prevent delays.3. Cash Flow Monitoring: Maintain an active cash flow calendar, tracking expected payments and overdue accounts, providing management with visibility into cash flow status.4. Payment Follow-Up System: Establish and uphold a structured approach to collections follow-ups, employing effective communication strategies to engage non-responsive clients.5. Basic Bookkeeping Support: Enter financial data into QuickBooks Online as required.
Role OverviewAs a Lead Manager Virtual Assistant at scale-virtually, you will take full ownership of the lead generation pipeline—from the initial contact to ensuring the accuracy of our CRM system.Your focus will be on actively engaging with leads through calls and messages, qualifying them, and maintaining an organized CRM that reflects the current status of each lead.This position is ideal for proactive candidates who thrive on making outbound calls, adapting conversations in real-time, and valuing meticulous CRM management.Key Responsibilities1. Lead Generation & QualificationProactively generate new leads daily via outbound calls, SMS, and various data sources.Verify the accuracy of contact details prior to outreach, coordinating with skip tracers to fill in any gaps.Engage with leads through meaningful conversations to assess intent, timeline, and opportunities.Consistently follow up to advance conversations rather than waiting for leads to respond.2. Cold Outreach & CommunicationConduct high-volume outbound calls, using scripts as a starting point while remaining adaptable to the conversation flow.Effectively manage objections and navigate discussions towards fruitful qualification outcomes.Implement SMS campaigns and respond promptly to engaged leads to minimize drop-off.Quickly identify and escalate “hot” leads with comprehensive context for seamless handoff.3. CRM ManagementUpdate the CRM immediately following each interaction to maintain an accurate and current status.Tag, categorize, and progress leads through the pipeline based on their real-time status.Address incomplete or disorganized records proactively rather than overlooking them.Ensure the CRM is consistently prepared for client reviews without additional cleanup.4. Follow-Up and Lead ProgressionEstablish structured follow-up sequences tailored to lead behavior and engagement levels.Re-engage cold or unresponsive leads with fresh approaches, considering timing and messaging.Identify leads that are stalled and take the necessary actions to advance them or disqualify them.5. Performance Tracking and ReportingMonitor and report on daily metrics including calls made, connections achieved, and lead quality.Provide weekly summaries that include insights on what strategies are effective or need improvement.Maintain transparency of pipeline status so clients are informed of progress without having to chase updates.6. Client Interaction and FeedbackCommunicate effectively with clients regarding lead statuses and feedback, ensuring a collaborative approach to lead management.
We are looking for a dedicated and organized Virtual Assistant to join our team. This remote position requires excellent communication skills, a self-starter attitude, and the ability to manage multiple tasks efficiently. As a Virtual Assistant, you will support our operations by handling administrative tasks, coordinating schedules, and assisting with various projects.
Please ensure to whitelist the domains "lever.co" and "hire.lever.co" to receive our communications.Disclaimer: This is a generalized job description. Specific responsibilities and tools will be elaborated upon during the final interview. Please apply for positions that align with your location and expertise. We prioritize candidates who excel in this role!Remote General Virtual AssistantAt Wing, we are on a dynamic mission to transform the future of work for businesses globally! Our goal is to be the ultimate resource for organizations aiming to assemble exceptional teams and streamline their operations.We are currently seeking talented individuals for the position of General Virtual Assistant with experience in the construction sector!Key Responsibilities:1. Deliver administrative support, including managing emails, scheduling calendars, and inputting data.2. Assist in the preparation of documents, reports, and presentations.3. Organize and manage files, contracts, and documentation for construction projects.4. Respond to inquiries and provide exceptional customer service to clients and partners.5. Conduct research on vendors, suppliers, and market trends pertinent to the construction industry.6. Collaborate with project teams to monitor deliverables and ensure deadlines are met.7. Handle invoicing, expense reports, and assist with bookkeeping tasks.8. Support recruitment and onboarding processes for construction personnel.9. Uphold confidentiality and adhere to company policies.10. Undertake additional administrative tasks as required.Qualifications:• Minimum of 2 years of experience in a virtual assistant role or a similar capacity.• Knowledge of the construction industry is highly advantageous.• Exceptional organizational and time-management abilities.• Strong command of the English language: Reading: Ability to understand and summarize reports and correspondence. Writing: Competence in professional documentation and email communication. Speaking: Proficient communication with clients and team members.• Proficiency in MS Office, Google Workspace, and project management software.• Keen attention to detail and effective problem-solving skills.• Tech-savvy with experience in cloud-based tools and communication platforms.Technical Requirements:
Role Overview Hunt St seeks a Healthcare Virtual Assistant to support an Australian healthcare practice. This remote role centers on administrative and patient support tasks, helping ensure daily operations run smoothly and patients receive attentive service. About Hunt St Hunt St connects Australian businesses with skilled remote professionals from the Philippines. As an independent contractor, you will work directly with a respected healthcare provider recognized for high standards in patient care, spanning physical health, recovery, and preventative treatment. Compensation and Schedule Monthly pay: $2,000 to $2,400 AUD Work hours: Align with Australian business hours (roughly 9 AM – 5 PM, Monday to Friday) Contractor status allows some flexibility in managing your schedule Main Responsibilities Manage inbound and outbound patient calls with professionalism and empathy Respond to patient inquiries via email, chat, and SMS Schedule, reschedule, and confirm patient appointments Maintain accurate patient records in clinic CRM or EMR systems Assist with patient follow-ups and coordination Handle administrative tasks such as data entry and document management Report urgent or complex patient issues to the appropriate staff Support billing inquiries and insurance verification when needed Uphold confidentiality and ensure all communications meet patient care standards Who Thrives in This Role This position suits someone with strong English communication skills, a proactive approach to problem-solving, and genuine care for patients. Those interested in building a long-term healthcare career and open to future leadership opportunities will find this role rewarding.
Global Pacific Support is actively assembling a talent pool of proficient Medical Virtual Assistants to provide exceptional support to our healthcare clients. This opportunity is perfect for professionals with expertise in one or two key areas of medical administrative assistance who are looking for sustainable, remote work options.Key ResponsibilitiesAs a Medical Virtual Assistant, you will be responsible for various tasks within your area of expertise, which may include:Medical Billing, Collections, and Basic BookkeepingSubmitting, tracking, and following up on insurance claimsManaging denials, appeals, and accounts receivable follow-upsPosting payments and handling patient billingPerforming basic bookkeeping tasks such as reconciliations and record managementCredentialingConducting provider credentialing and re-credentialingManaging CAQH profilesOverseeing insurance payer enrollment and trackingReception / Front Desk SupportProfessionally managing patient callsScheduling appointmentsVerifying insurance and coordinating with patientsNote: Experience in all areas is not mandatory.
Join our dynamic team at Jobs for Humanity as a Virtual Assistant, where you can work from the comfort of your home while making a positive impact in the community!In this role, you will assist with various administrative tasks, manage schedules, and help streamline processes to enhance efficiency. If you are organized, detail-oriented, and passionate about supporting a mission-driven organization, we would love to hear from you!
Join RemoteVA as an Architectural Administrator and make a significant impact by supporting the dynamic operations of an architectural planning office remotely. In this vital role, you will facilitate administrative communications, liaise with clients, and oversee invoices and project schedules efficiently.The successful candidate will be organized, detail-oriented, and possess outstanding communication skills, with the ability to thrive in a fast-paced, remote work environment.Key Responsibilities:Promptly manage and respond to client emails using Outlook in a professional manner.Prepare and issue invoices through QuickBooks.Coordinate with architects and team members regarding project schedules, deadlines, and necessary follow-ups.Organize and maintain digital files, including CAD drawings and relevant documentation.Update and track project timelines utilizing Monday.com.Assist with general administrative and office-related tasks as needed.
Join RemoteVA PH, a premier virtual assistance agency dedicated to delivering exceptional administrative support to clients globally. Our expertise lies in optimizing business operations through dependable virtual assistance.We are in search of a meticulous Virtual Administrator who will be responsible for managing client communications and invoicing. The pe…
Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete
Key Responsibilities: Execute essential administrative duties, including accurate data entry and structured document management. Efficiently schedule and oversee appointments. Respond to emails in a professional and timely manner. Leverage Outlook and Excel for daily tasks and project management. Preferred: Familiarity with Xactimate for generating estimates and reports.
Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.
Join our dynamic team at remote-raven as a Virtual Purchasing Administrator, a fully remote position based in the Philippines. In this pivotal role, you will enhance our purchasing operations through efficient digital workflows. Your responsibilities will include creating and managing electronic purchase orders, ensuring vendor and item data accuracy, and liaising with suppliers through email and online platforms. This position demands meticulous attention to detail, adherence to procurement policies, and timely collaboration with project and purchasing teams to ensure on-budget and profitable projects. Key Responsibilities:Generate, submit, and modify purchase orders within our ERP/purchasing system; monitor order status, address discrepancies, and maintain organized supporting documentation.Engage with suppliers digitally to obtain quotes, verify pricing and availability, follow up on deliveries, and address basic queries regarding orders and invoices.Maintain precise records for vendors, items, and pricing; update catalogs, preferred vendor lists, and vendor tracking sheets to bolster our purchasing power.Assist with inventory and job buyouts by entering and updating project-specific POs, aligning pricing with established quotes, and ensuring cost data accuracy in Sage or similar systems.Prepare and format recurring reports (e.g., vendor spending, PO accuracy, budget vs. actual at cost code level, commodity price trends) for internal distribution via Ninety.io or other assigned tools.Support digital fleet and asset tracking by updating vehicle and tool records according to information provided by field teams, without requiring in-person inspections.Ensure compliance with all internal procurement policies, approval workflows, documentation standards, and audit requirements by maintaining standardized templates and checklists.Monitor market and commodity pricing for key electrical materials, report significant changes, and summarize potential savings or risks for the purchasing or project teams regularly.
About the RoleWe are seeking a talented and detail-oriented General Virtual Assistant to enhance our daily operations in sales, marketing, and administration. If you are adept at managing various tasks, possess strong communication skills, and thrive in an independent work environment, we would love to meet you.Key ResponsibilitiesSales SupportAssist in lead generation, outreach to prospects, and management of our CRM.Prepare proposals, quotes, and follow-up communications for prospective clients.Collaborate with the sales team to ensure a seamless onboarding experience for new clients.Monitor sales performance metrics and compile weekly and monthly reports.Marketing AssistanceSupport the execution of marketing campaigns across email, social media, and other platforms.Oversee content scheduling, posting, and engagement tracking.Conduct market research and competitor analysis to inform strategies.Update the website and online listings with new products, offers, and content.Administrative SupportManage calendars, appointments, and email correspondence.Create reports, spreadsheets, and presentations as needed.Perform basic bookkeeping tasks, including invoicing and expense tracking.Organize files and maintain up-to-date records in shared drives or CRMs.
Full-time|Remote|Remote — Metro Manila, Philippines
Role Overview hunt-st is looking for a Virtual Assistant to join the team remotely from Metro Manila, Philippines. This role supports daily operations by handling a range of administrative duties that keep the organization running smoothly. What You Will Do Manage schedules and calendars for team members Coordinate meetings and appointments Handle correspondence and communications Support research and information-gathering tasks What We Look For Strong communication skills Excellent time management Attention to detail and a proactive approach Commitment to delivering high-quality work
Join our dynamic team as a Medical Virtual Assistant where you will play a vital role in enhancing patient care and supporting healthcare providers. This fully remote position allows you to work from home while making a significant impact in the healthcare industry. Your organizational skills and attention to detail will help ensure smooth operational processes as you manage scheduling, payment collections, and provide essential administrative support.
This fully remote role supports a leading Australian property group from the Philippines, focusing on administrative and financial tasks for a buyers agency. The Junior Administrative Virtual Assistant will work as an independent contractor, collaborating directly with the client. The position follows Australian business hours (approximately 9 AM – 5 PM, Monday to Friday), with some flexibility in time management, but requires real-time collaboration during these hours. Role overview This position centers on portfolio tracking and financial administration. The assistant will handle data management, coordinate with property managers and accountants, and support payroll and bill payments. Attention to detail and reliability are important, as the work involves managing sensitive financial information and recurring deadlines. Main responsibilities Maintain and update property portfolio trackers using Excel or Google Sheets, including details like insurance renewals and lease expirations. Communicate with property managers for updates, follow-ups, and general inquiries related to the portfolio. Monitor and schedule company insurance renewals to ensure compliance with deadlines. Organize and verify commission payments for agents, forwarding relevant data for payroll processing. Prepare and organize financial data for payroll, covering both personal bills and company expenses. Oversee bill payments for personal and business accounts, ensuring records are accurate and current. Work with accountants to prepare all necessary financial data during tax periods. Requirements Strong attention to detail and organizational skills. Confidence using Excel or Google Sheets for tracking and data management. Experience in administration, bookkeeping support, or financial coordination is preferred. Professional communication skills for interacting with various stakeholders. Ability to manage recurring tasks, meet deadlines, and handle sensitive financial information accurately. Proactive, dependable, and able to work independently in a remote environment. Compensation and work arrangement Monthly compensation: $1,000 AUD – $1,200 AUD Engagement: Independent Contractor Agreement Location: Remote (Philippines-based) Schedule: Australian business hours (approx. 9 AM – 5 PM, Monday to Friday), with flexibility in time management but required collaboration during these hours
Winning Assistants supports clients throughout the insurance claims process, with an emphasis on clear communication and attentive service. The company specializes in restoration services, aiming to make home recovery as smooth as possible. The Customer Care Department is expanding and seeks virtual assistants who pay close attention to detail and take a proactive approach. Role overview The Medical Virtual Assistant - Customer Care Insurance Administrator handles insurance-related tasks and monitors client progress using the company’s CRM. This role serves as a main point of contact between insurance companies and internal teams, helping claims advance and ensuring documentation remains current. Key responsibilities Contact insurance companies and claim adjusters to request updates on claim status, paperwork, and settlements. Gather and organize key documents, including adjuster summaries, scope of loss reports, settlement statements, and payment confirmations. Follow up on submitted estimates and invoices to confirm receipt and processing for payment. Update CRM records with all communications, documents, and changes in status. Move clients through workflow stages as jobs progress. Share updates and flag concerns with internal team members when necessary. Keep digital job files organized and audit-ready. Position details Position type: Full-time Work hours: 8:00 AM – 5:00 PM (Mountain Daylight Time) Work days: Monday to Friday Location: Remote, Philippines Salary: $5 - $6 per hour, depending on experience Job code: KD-AHLA
Join our dynamic team at scale-virtually as an Executive Virtual Assistant, providing exceptional support to CEOs across multiple companies. This is a fully remote position, specifically for professionals based in the Philippines, where your skills in project coordination, communication, and time management will shine.Priority will be given to applications that include an introduction video, highlighting your comfort with video communication, essential for this remote role.Role OverviewIn this pivotal role, you will manage the CEO’s time, priorities, and communications, acting as a vital operational extension across various organizations. Key responsibilities include:Coordinating diverse projectsScheduling and organizing meetingsHandling correspondence efficientlyCreating executive-level reports and presentationsAs a proactive problem-solver, you will take charge of tasks requiring immediate attention, making decisions independently without the need for constant direction.Key ResponsibilitiesTime Management for the CEOMaintain and proactively manage the calendars for multiple companies.Adapt schedules in real-time to meet shifting priorities autonomously.Project CoordinationOversee CEO-led initiatives, ensuring deadlines are met and addressing bottlenecks proactively.Communication ManagementAct as the main point of contact for internal teams and external clients reaching out to the CEO.Draft and manage correspondence with the necessary escalation when required.Meeting & Travel ArrangementsOrganize and confirm meetings, conferences, and travel logistics.Prepare detailed agendas and take actionable minutes.Reporting & PresentationsCompile tailored reports and presentations, identifying and rectifying any inconsistencies before submission.Process ImprovementIdentify inefficiencies in office workflows and suggest actionable solutions for implementation.Analytical SupportConduct thorough analyses, including needs assessments and strategic planning, presenting actionable recommendations.Ad Hoc Executive SupportAddress urgent tasks independently, escalating only when necessary.Essential Qualifications1-2+ years of experience supporting C-Suite executives across multiple companies.Ability to work independently, prioritize tasks, and take ownership of outcomes.Exceptional verbal and written communication skills; proficient in composing executive-level correspondence.Strong multitasking and time management abilities, maintaining focus amidst interruptions.Comfortable using various digital tools for communication and organization.
Role Overview assist-world is hiring a part-time Virtual Assistant based in the Philippines. This remote role centers on administrative support, online research, and working with AI tools. The position is flexible and may lead to a long-term arrangement. The team values a tech-savvy, detail-oriented person who thrives in an entrepreneurial setting. What You Will Do Provide administrative support to help streamline business operations. Conduct online research on topics such as companies, markets, and travel. Prepare reports, presentations, and pitch decks as needed. Create and edit basic visual content using Canva. Support business development through data collection and research. Organize and prioritize tasks assigned by the founder to keep projects moving. Communicate clearly about progress and deliverables. Required Skills and Experience Strong written and spoken English communication skills. Experience with AI tools such as Claude and/or Gemini. Basic to intermediate proficiency in Canva. Solid analytical and research skills. Excellent organization and time management abilities. Comfort working independently and managing several tasks at once. Responsive and reliable work habits. Bonus Experience Background in HR, organizational development, or consulting.
Position OverviewAs a Collections Virtual Assistant focused on cash flow management and accounts receivable within the construction sector, your primary goal is to ensure the timely movement of cash flow. This role is pivotal in guaranteeing that invoices are promptly issued, payments are diligently followed up on, and overdue balances are consistently monitored.This position is proactive and requires direct engagement with clients to secure payments. If you are hesitant to engage in payment discussions or shy away from following up on delayed payments, this role may not be suitable for you.Key Responsibilities1. Ownership of Collections: Proactively reach out to clients regarding overdue and upcoming payments via phone and email. Lead conversations with confidence and clarity until payment is secured.2. Invoice Management: Collaborate with Project Managers to promptly trigger invoices post-project completion, ensuring accuracy to prevent delays.3. Cash Flow Monitoring: Maintain an active cash flow calendar, tracking expected payments and overdue accounts, providing management with visibility into cash flow status.4. Payment Follow-Up System: Establish and uphold a structured approach to collections follow-ups, employing effective communication strategies to engage non-responsive clients.5. Basic Bookkeeping Support: Enter financial data into QuickBooks Online as required.
Role OverviewAs a Lead Manager Virtual Assistant at scale-virtually, you will take full ownership of the lead generation pipeline—from the initial contact to ensuring the accuracy of our CRM system.Your focus will be on actively engaging with leads through calls and messages, qualifying them, and maintaining an organized CRM that reflects the current status of each lead.This position is ideal for proactive candidates who thrive on making outbound calls, adapting conversations in real-time, and valuing meticulous CRM management.Key Responsibilities1. Lead Generation & QualificationProactively generate new leads daily via outbound calls, SMS, and various data sources.Verify the accuracy of contact details prior to outreach, coordinating with skip tracers to fill in any gaps.Engage with leads through meaningful conversations to assess intent, timeline, and opportunities.Consistently follow up to advance conversations rather than waiting for leads to respond.2. Cold Outreach & CommunicationConduct high-volume outbound calls, using scripts as a starting point while remaining adaptable to the conversation flow.Effectively manage objections and navigate discussions towards fruitful qualification outcomes.Implement SMS campaigns and respond promptly to engaged leads to minimize drop-off.Quickly identify and escalate “hot” leads with comprehensive context for seamless handoff.3. CRM ManagementUpdate the CRM immediately following each interaction to maintain an accurate and current status.Tag, categorize, and progress leads through the pipeline based on their real-time status.Address incomplete or disorganized records proactively rather than overlooking them.Ensure the CRM is consistently prepared for client reviews without additional cleanup.4. Follow-Up and Lead ProgressionEstablish structured follow-up sequences tailored to lead behavior and engagement levels.Re-engage cold or unresponsive leads with fresh approaches, considering timing and messaging.Identify leads that are stalled and take the necessary actions to advance them or disqualify them.5. Performance Tracking and ReportingMonitor and report on daily metrics including calls made, connections achieved, and lead quality.Provide weekly summaries that include insights on what strategies are effective or need improvement.Maintain transparency of pipeline status so clients are informed of progress without having to chase updates.6. Client Interaction and FeedbackCommunicate effectively with clients regarding lead statuses and feedback, ensuring a collaborative approach to lead management.
We are looking for a dedicated and organized Virtual Assistant to join our team. This remote position requires excellent communication skills, a self-starter attitude, and the ability to manage multiple tasks efficiently. As a Virtual Assistant, you will support our operations by handling administrative tasks, coordinating schedules, and assisting with various projects.
Please ensure to whitelist the domains "lever.co" and "hire.lever.co" to receive our communications.Disclaimer: This is a generalized job description. Specific responsibilities and tools will be elaborated upon during the final interview. Please apply for positions that align with your location and expertise. We prioritize candidates who excel in this role!Remote General Virtual AssistantAt Wing, we are on a dynamic mission to transform the future of work for businesses globally! Our goal is to be the ultimate resource for organizations aiming to assemble exceptional teams and streamline their operations.We are currently seeking talented individuals for the position of General Virtual Assistant with experience in the construction sector!Key Responsibilities:1. Deliver administrative support, including managing emails, scheduling calendars, and inputting data.2. Assist in the preparation of documents, reports, and presentations.3. Organize and manage files, contracts, and documentation for construction projects.4. Respond to inquiries and provide exceptional customer service to clients and partners.5. Conduct research on vendors, suppliers, and market trends pertinent to the construction industry.6. Collaborate with project teams to monitor deliverables and ensure deadlines are met.7. Handle invoicing, expense reports, and assist with bookkeeping tasks.8. Support recruitment and onboarding processes for construction personnel.9. Uphold confidentiality and adhere to company policies.10. Undertake additional administrative tasks as required.Qualifications:• Minimum of 2 years of experience in a virtual assistant role or a similar capacity.• Knowledge of the construction industry is highly advantageous.• Exceptional organizational and time-management abilities.• Strong command of the English language: Reading: Ability to understand and summarize reports and correspondence. Writing: Competence in professional documentation and email communication. Speaking: Proficient communication with clients and team members.• Proficiency in MS Office, Google Workspace, and project management software.• Keen attention to detail and effective problem-solving skills.• Tech-savvy with experience in cloud-based tools and communication platforms.Technical Requirements:
Role Overview Hunt St seeks a Healthcare Virtual Assistant to support an Australian healthcare practice. This remote role centers on administrative and patient support tasks, helping ensure daily operations run smoothly and patients receive attentive service. About Hunt St Hunt St connects Australian businesses with skilled remote professionals from the Philippines. As an independent contractor, you will work directly with a respected healthcare provider recognized for high standards in patient care, spanning physical health, recovery, and preventative treatment. Compensation and Schedule Monthly pay: $2,000 to $2,400 AUD Work hours: Align with Australian business hours (roughly 9 AM – 5 PM, Monday to Friday) Contractor status allows some flexibility in managing your schedule Main Responsibilities Manage inbound and outbound patient calls with professionalism and empathy Respond to patient inquiries via email, chat, and SMS Schedule, reschedule, and confirm patient appointments Maintain accurate patient records in clinic CRM or EMR systems Assist with patient follow-ups and coordination Handle administrative tasks such as data entry and document management Report urgent or complex patient issues to the appropriate staff Support billing inquiries and insurance verification when needed Uphold confidentiality and ensure all communications meet patient care standards Who Thrives in This Role This position suits someone with strong English communication skills, a proactive approach to problem-solving, and genuine care for patients. Those interested in building a long-term healthcare career and open to future leadership opportunities will find this role rewarding.
Global Pacific Support is actively assembling a talent pool of proficient Medical Virtual Assistants to provide exceptional support to our healthcare clients. This opportunity is perfect for professionals with expertise in one or two key areas of medical administrative assistance who are looking for sustainable, remote work options.Key ResponsibilitiesAs a Medical Virtual Assistant, you will be responsible for various tasks within your area of expertise, which may include:Medical Billing, Collections, and Basic BookkeepingSubmitting, tracking, and following up on insurance claimsManaging denials, appeals, and accounts receivable follow-upsPosting payments and handling patient billingPerforming basic bookkeeping tasks such as reconciliations and record managementCredentialingConducting provider credentialing and re-credentialingManaging CAQH profilesOverseeing insurance payer enrollment and trackingReception / Front Desk SupportProfessionally managing patient callsScheduling appointmentsVerifying insurance and coordinating with patientsNote: Experience in all areas is not mandatory.
Join our dynamic team at Jobs for Humanity as a Virtual Assistant, where you can work from the comfort of your home while making a positive impact in the community!In this role, you will assist with various administrative tasks, manage schedules, and help streamline processes to enhance efficiency. If you are organized, detail-oriented, and passionate about supporting a mission-driven organization, we would love to hear from you!
Join RemoteVA as an Architectural Administrator and make a significant impact by supporting the dynamic operations of an architectural planning office remotely. In this vital role, you will facilitate administrative communications, liaise with clients, and oversee invoices and project schedules efficiently.The successful candidate will be organized, detail-oriented, and possess outstanding communication skills, with the ability to thrive in a fast-paced, remote work environment.Key Responsibilities:Promptly manage and respond to client emails using Outlook in a professional manner.Prepare and issue invoices through QuickBooks.Coordinate with architects and team members regarding project schedules, deadlines, and necessary follow-ups.Organize and maintain digital files, including CAD drawings and relevant documentation.Update and track project timelines utilizing Monday.com.Assist with general administrative and office-related tasks as needed.
