Winning Assistants seeks a full-time Insurance Claim Estimator and Billing Assistant to join its remote team in the Philippines. This position supports both estimating and billing functions, focusing on preparing estimates for insurance claims that have been denied or underpaid. The role also involves gathering supplemental documentation and ensuring billing tasks are completed accurately and on time. Schedule and Location Monday to Friday, 8:00 AM – 5:00 PM EDT Remote work based in the Philippines Full-time position Salary: To be determined Job Code: KD-ICE Key Responsibilities Prepare supplemental documentation for insurance claims that are underpaid or denied. Review and organize claim files, including documents, photos, adjuster notes, and scopes. Draft invoices and submit final billing to insurance companies or homeowners. Track the progress of estimates and invoices, following up on missing information when necessary. Maintain updated records in the CRM and shared file systems.

Job Title: Insurance Claims & Collections Coordinator (Roofing)Position Type: Full-TimeWork Hours: 8:00 AM – 5:00 PM (Mountain Daylight Time)Work Days: Monday to FridaySalary: $5 - $7 per hour based on experienceJob Code: KD-AHLAWorkplace: RemoteCompany OverviewWinning Assistants is a dynamic and rapidly expanding support company based in the U.S., specializing in restoration and roofing services. We assist homeowners in navigating the complex insurance claims process from the initial inspection to final settlement. Our dedicated team prides itself on providing exceptional service, efficient workflows, and outstanding customer support. As we grow, we seek enthusiastic and detail-oriented virtual assistants to enhance our Customer Care operations.Role SummaryAs an Insurance Claims & Collections Coordinator, you will be instrumental in overseeing insurance-related tasks and ensuring seamless project flow within our CRM system. Serving as a key communication link between insurance companies, adjusters, and internal teams, you will facilitate the advancement of claims and restoration projects through diligent follow-ups and precise documentation.Key ResponsibilitiesEngage with insurance companies and claim adjusters to acquire updates on claims, necessary documentation, and settlement progress.Collect and organize vital documents including adjuster summaries, scope of loss reports, settlement statements, and payment confirmations.Monitor submitted estimates and invoices to confirm receipt and track payment status.Maintain CRM records with all communications, documentation, and status updates.Guide clients through internal workflow stages corresponding to job progression.Communicate consistently with internal team members to provide status updates and identify potential issues.Ensure that digital job files are systematically organized and ready for audits.

Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete

Join our team as a Virtual Assistant Training Specialist, where you will play a pivotal role in enhancing the skills of our Virtual Assistants. In this dynamic online position, you will design and facilitate comprehensive training programs that focus on essential soft skills and product knowledge, ensuring our VAs are fully prepared before they connect with clients. You will lead engaging training sessions and monitor the progress of each VA through interactive virtual assessments and discussions.Key Responsibilities:Deliver engaging training sessionsManage classroom dynamics effectivelyImplement performance management strategies, including one-on-one coaching with VAsAssist in conducting training needs analyses and developing/updating training materialsReinforce adherence to company policies and proceduresFacilitate interdepartmental communication and collaborationHandle administrative tasks related to learning management systems, onboarding, and offboarding

Join our dynamic team as a Financial & Bookkeeping Virtual Assistant, where you will play a crucial role in managing our financial records and supporting our bookkeeping operations. This position offers a fantastic opportunity for individuals looking to develop their skills and grow within a supportive environment.

Join our dynamic team as a Virtual Assistant and Operations Specialist! We are seeking a meticulous individual who will be instrumental in managing and analyzing data, creating intricate Google Sheets, and enhancing operational workflows to ensure seamless processes.Key Responsibilities:Design, construct, and maintain advanced Google Sheets with interlinked workbooks.Leverage sophisticated formulas such as ARRAYFORMULA, QUERY, REGEX, IMPORTRANGE, FILTER, VLOOKUP/XLOOKUP to manipulate large datasets.Develop dynamic dashboards and reports that facilitate effective data visualization.Enhance the performance of spreadsheets to efficiently handle large data volumes.Support operational tasks to boost team productivity and streamline workflow management.Qualifications:Demonstrated expertise in using advanced Google Sheets.Exceptional attention to detail and strong problem-solving abilities.Proven capacity to work independently in a remote setting.Prior experience as a Virtual Assistant or Operations Support.Excellent proficiency in English communication.Technical and Work Environment Requirements:Internet Connection: Must have a primary connection with a minimum speed of 15 Mbps and a backup connection of at least 10 Mbps, capable of supporting work during outages.Primary Device: Desktop or laptop with at least:Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or equivalent processors.A minimum of 8 GB RAM.Backup Device: Must meet or exceed the performance of an Intel Core i3 processor and function during power interruptions.A working webcam.A noise-canceling USB headset.A quiet, dedicated home office space.Smartphone for communication and verification purposes.Benefits:Dynamic Team Culture: Experience a vibrant, inclusive, and innovative environment that values your unique contributions and fosters professional growth.Opportunities for Development: Engage in daily learning experiences and innovations to make a significant impact in your field.Career Growth: Unlock a plethora of possibilities and resources to advance your career.

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment

Join a prestigious travel boutique that specializes in crafting luxurious experiences globally. Our agency takes pride in curating meticulously designed and personalized itineraries for discerning travelers. By collaborating with trusted international partners, we ensure that every journey is seamless and unforgettable.We are currently seeking a detail-oriented Virtual Assistant to play a crucial role in our operational success. This position involves creating elegantly organized travel itineraries and producing captivating social media content that embodies our luxury brand and boutique ethos. The ideal candidate should be organized, proactive, skilled in digital tools, and have a genuine passion for the luxury travel industry.

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

Position OverviewAs a Collections Virtual Assistant focused on cash flow management and accounts receivable within the construction sector, your primary goal is to ensure the timely movement of cash flow. This role is pivotal in guaranteeing that invoices are promptly issued, payments are diligently followed up on, and overdue balances are consistently monitored.This position is proactive and requires direct engagement with clients to secure payments. If you are hesitant to engage in payment discussions or shy away from following up on delayed payments, this role may not be suitable for you.Key Responsibilities1. Ownership of Collections: Proactively reach out to clients regarding overdue and upcoming payments via phone and email. Lead conversations with confidence and clarity until payment is secured.2. Invoice Management: Collaborate with Project Managers to promptly trigger invoices post-project completion, ensuring accuracy to prevent delays.3. Cash Flow Monitoring: Maintain an active cash flow calendar, tracking expected payments and overdue accounts, providing management with visibility into cash flow status.4. Payment Follow-Up System: Establish and uphold a structured approach to collections follow-ups, employing effective communication strategies to engage non-responsive clients.5. Basic Bookkeeping Support: Enter financial data into QuickBooks Online as required.

Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities

Join our dynamic team at Hireframe as a Virtual Assistant - Transcription Specialist! We are looking for a meticulous and tech-savvy individual to enhance our quality control processes for written transcripts of livestreamed congressional hearings and various events. In this role, you will review AI-generated transcripts, pinpoint and rectify errors, and refine written summaries to uphold the highest standards of clarity and accuracy.Key Responsibilities: Thoroughly review and compare AI-generated transcripts against original livestream recordings to detect and correct: 1) Speaker misidentifications 2) Typographical errors 3) AI-generated inaccuracies (“hallucinations”). Edit, format, and ensure quality control on written summaries of hearings/events. Conduct efficient online research to verify facts, identify speakers, and confirm contextual accuracy. Master and effectively utilize AI and other digital tools for transcription review, data processing, and organization. Provide constructive feedback aimed at enhancing AI transcription and summarization tools. Maintain structured workflows and consistently meet deadlines with minimal supervision. Take ownership of assigned tasks and work independently while ensuring exceptional accuracy. Qualifications: Outstanding written communication skills in English. Strong web search and online research abilities. Quick learner, adept at adopting new AI and data tools. Exceptional attention to detail and precision. Ability to multitask and prioritize effectively. Self-driven with a strong sense of responsibility. Excellent listening skills to match spoken dialogue with written transcripts for accuracy checking. Prior experience in transcription review, editing, journalism, legal support, or related fields is advantageous. Familiarity with congressional hearings, government processes, or legislative work is a plus. Experience with AI tools for transcription or summarization is beneficial. Why Work with Us?At Hireframe, we provide both nearshore and offshore staffing solutions, prioritizing a remote-first culture with team members across the United States, Mexico, and the Philippines. Our comprehensive benefits package includes: Permanent remote work flexibility Paid Time Off Health Maintenance Organization (HMO) coverage Annual performance bonuses Dedicated coaches offering additional support and skill-building opportunities Paths for professional development and growth We are committed to fostering a supportive environment that champions professional advancement, ensuring our team members thrive in their careers.

Join assist-world as a dedicated Accountant and Virtual Assistant! We are seeking a professional with 2 to 3 years of experience in accounting to manage accounts payable, perform reconciliations, and oversee general ledger activities. Your role will support our month-end closing processes with precision and dependability.Key Responsibilities:• Process and categorize vendor invoices, ensuring timely weekly payment runs.• Conduct bank and balance sheet reconciliations with keen attention to detail.• Prepare and enter general ledger entries accurately.• Assist in the month-end and year-end closing processes.• Maintain thorough documentation and uphold internal controls.• Provide necessary schedules and documentation for audits.• Perform general accounting tasks as required.

Join our dynamic team at scale-virtually as an Executive Virtual Assistant, providing exceptional support to CEOs across multiple companies. This is a fully remote position, specifically for professionals based in the Philippines, where your skills in project coordination, communication, and time management will shine.Priority will be given to applications that include an introduction video, highlighting your comfort with video communication, essential for this remote role.Role OverviewIn this pivotal role, you will manage the CEO’s time, priorities, and communications, acting as a vital operational extension across various organizations. Key responsibilities include:Coordinating diverse projectsScheduling and organizing meetingsHandling correspondence efficientlyCreating executive-level reports and presentationsAs a proactive problem-solver, you will take charge of tasks requiring immediate attention, making decisions independently without the need for constant direction.Key ResponsibilitiesTime Management for the CEOMaintain and proactively manage the calendars for multiple companies.Adapt schedules in real-time to meet shifting priorities autonomously.Project CoordinationOversee CEO-led initiatives, ensuring deadlines are met and addressing bottlenecks proactively.Communication ManagementAct as the main point of contact for internal teams and external clients reaching out to the CEO.Draft and manage correspondence with the necessary escalation when required.Meeting & Travel ArrangementsOrganize and confirm meetings, conferences, and travel logistics.Prepare detailed agendas and take actionable minutes.Reporting & PresentationsCompile tailored reports and presentations, identifying and rectifying any inconsistencies before submission.Process ImprovementIdentify inefficiencies in office workflows and suggest actionable solutions for implementation.Analytical SupportConduct thorough analyses, including needs assessments and strategic planning, presenting actionable recommendations.Ad Hoc Executive SupportAddress urgent tasks independently, escalating only when necessary.Essential Qualifications1-2+ years of experience supporting C-Suite executives across multiple companies.Ability to work independently, prioritize tasks, and take ownership of outcomes.Exceptional verbal and written communication skills; proficient in composing executive-level correspondence.Strong multitasking and time management abilities, maintaining focus amidst interruptions.Comfortable using various digital tools for communication and organization.

Join the dynamic team at RemoteVA PH as a meticulous and skilled Estimator. In this remote position, you will play a crucial role in the project lifecycle by accurately performing takeoffs from provided drawings, managing Request for Proposals (RFPs), compiling detailed estimates, and ensuring that all updates from revised drawings are seamlessly integrated. Your ability to communicate effectively, manage multiple tasks, and utilize project management tools like Monday.com will be key to your success.Key Responsibilities: Execute takeoffs based on provided drawings. Distribute and monitor RFPs to secure prompt responses. Compile comprehensive and precise estimates for each project. Ensure all modifications from revised drawings are accurately reflected in estimates. Efficiently manage multiple projects while maintaining high standards of quality. Collaborate with team members to meet project specifications and requirements.

Job SummaryAt KDCI Outsourcing, we are on the lookout for a dynamic Virtual Assistant – Partnership Specialist. In this role, you will play a crucial part in enhancing client relationships and facilitating partnership initiatives. Your key responsibilities will include managing inbound inquiries, performing engaging service demonstrations, crafting tailored proposals, and ensuring timely follow-ups with clients. We seek an individual who is exceptionally organized, detail-oriented, and confident in client-facing interactions, ideally with a background in the outsourcing or offshoring sector. Key ResponsibilitiesEfficiently manage incoming inquiries from clients and partners with professionalism and promptness.Conduct compelling service demonstrations to showcase KDCI’s offerings and capabilities to potential partners.Develop, format, and present polished proposals and presentations.Perform proactive follow-ups with clients and partners to ensure continued engagement and track next steps.Maintain up-to-date CRM and internal records with precise client and partnership information.Collaborate seamlessly with internal teams to ensure alignment on deliverables to meet client needs.Provide general administrative and coordination support to the Partnerships team.

assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.

Role overview assist-world is looking for a Retail Marketing & Activation Virtual Assistant to join the team remotely from the Philippines. This position plays a key part in supporting marketing initiatives and helping retail campaigns succeed. What you will do Assist with projects that promote retail marketing campaigns Support daily marketing tasks while working from a home office Take part in planning and carrying out campaign activities Location This is a remote, work-from-home position open to candidates based in the Philippines.