Join our dynamic team at Hadley Designs as a Virtual Ecommerce Coordinator! In this role, you will be pivotal in driving our online sales strategies, managing product listings, and optimizing our ecommerce platforms to enhance user experience and increase revenue. Your expertise will help us stay ahead in the competitive ecommerce landscape.

Join our dynamic team at Hadley Designs as a Digital Store Assistant and play a key role in enhancing our online retail operations. In this fully remote position, you will assist in managing our digital storefront, ensuring a seamless shopping experience for our customers.Your responsibilities will include monitoring inventory levels, processing orders, and providing top-notch customer support through various online channels. This role is perfect for individuals who are tech-savvy, detail-oriented, and have a passion for e-commerce.

Join Us in Shaping the Future of Children's Learning!At Hadley Designs, we are passionate about transforming education into an enjoyable, interactive, and heartfelt experience. Our innovative products empower families to replace screen time with meaningful connections and creativity, and this endeavor begins with the exceptional individuals we bring on board. We are seeking a motivated Hiring Operations Lead who will play a crucial role in identifying, attracting, and securing outstanding talent that aligns with our mission.About Hadley DesignsFounded by a family and led by women, Hadley Designs is pioneering a new approach to early education through creativity, aesthetics, and connection. We specialize in creating screen-free learning tools that inspire curiosity and build confidence in children while providing parents with peace of mind. Our products foster a joyful learning atmosphere for families, and this passion is reflected in our internal culture. We believe that exceptional companies are built by individuals who are deeply committed to their craft, their colleagues, and the families we serve.Your Role as Hiring Operations LeadIn this pivotal position, you will oversee the entire recruitment process—from sourcing and screening candidates to onboarding and enhancing our employer brand. Your goal will be to establish a streamlined, effective hiring system that swiftly delivers top-tier candidates while ensuring a positive experience at every stage.Your Key Responsibilities Develop, optimize, and manage our comprehensive hiring system, including scorecards, test projects, and interview processes. Take ownership of the recruitment process across all departments. Provide weekly hiring pipeline reports highlighting performance metrics and areas for improvement. Uphold and enhance Hadley’s employer brand on platforms such as Glassdoor and LinkedIn.What You Will Achieve Craft, publish, and oversee captivating job postings that attract top talent. Actively source candidates via LinkedIn, job boards, freelancer platforms, and referrals. Evaluate applicants for skills, cultural fit, and alignment with our scorecard criteria. Conduct test projects, assess submissions, and lead initial interviews. Manage the candidate journey from first contact through to job offer. Keep hiring systems (ClickUp, ATS) organized and current. Coordinate interview schedules with hiring managers and team members. Maintain onboarding checklists, ensuring a seamless experience for new hires. Track and report on weekly funnel metrics for all open positions. Manage and respond to Glassdoor reviews, aiming to maintain a 4.5+ rating. Continuously enhance sourcing strategies and test project frameworks.Success Metrics Average time to fill positions is under 45 days. Ensure a weekly applicant volume of at least 250 for active roles. Achieve a 100% completion rate on weekly hiring pipeline reports. Maintain a consistent 4.5+ rating on Glassdoor.

Join RemoteVA as a dedicated Ecommerce Virtual Assistant, where your reliability and initiative will make a significant impact on our expanding team. The ideal candidate is experienced, self-motivated, and capable of working autonomously with minimal supervision. If you thrive in a dynamic environment and excel at meeting deadlines, we want to hear from you!Key Responsibilities:Oversee daily administrative and ecommerce support tasksFacilitate customer support and manage order processingAssist in coordinating and launching email campaigns using Klaviyo or MailchimpCreate engaging social media posts and respond to inquiriesManage product reviews and feedback using YotpoUpdate and manage products through MagentoPerform general virtual assistant duties including report generation and document formatting (MS Word), and basic data entry

Role Overview Hunt St is looking for an Ecommerce Operations Virtual Assistant to support a prominent Australian homewares and furniture retailer. This is a remote role based in the Philippines, focused on maintaining and improving the client’s ecommerce platform. The position runs on Australian business hours (approximately 9 AM – 5 PM, Monday to Friday), but as a contractor, there is flexibility in scheduling. About the Company Hunt St connects Australian businesses with skilled remote professionals in the Philippines. This role is for a client known for a strong ecommerce presence and a wide product range in homewares and furniture. Their team values accurate product information, effective merchandising, and reliable order fulfillment to create a smooth shopping experience. Compensation and Contract Salary range: $1,600 AUD – $2,200 AUD per month Contract type: Independent Contractor Agreement Location: Remote (Philippines) Work hours: Australian business hours (approx. 9 AM – 5 PM, Monday to Friday) with flexible scheduling What You Will Do Upload and set up products in Shopify, including descriptions, images, variants, dimensions, and care instructions Manage the full product lifecycle for homewares and furniture, working closely with the buying team Write and update product descriptions based on briefs, ensuring clarity and engagement Handle site merchandising: set up categories, place featured products, and organize collections Keep product listings accurate and consistent, aligning with brand standards across all pages Upload, tag, and manage product images, using Google Sheets for quality checks Apply basic on-page SEO: update page titles, meta descriptions, and image alt text Update website content, including banners, landing pages, and CMS pages Maintain detailed product information in Google Sheets: attributes, dimensions, colors, and seasonal codes Monitor stock availability and assist with range updates in collaboration with the buying team Provide additional support to the buying team as required

Join our dynamic team at scale-virtually as a General Virtual Assistant (Operations & Execution Support). This is an exciting fully remote opportunity for talented Virtual Professionals based in the Philippines, operating during US hours.To stand out, please include an introductory video with your application. Your comfort with video communication is essential in this remote role.Role OverviewAs a General Virtual Assistant (GVA), you will play a crucial role in executing operational tasks efficiently and accurately, taking full ownership of your responsibilities.This position requires a proactive mindset; you should be able to interpret unclear instructions, seek clarification as needed, and complete tasks without needing constant oversight.Your key responsibilities will include:Managing daily operational tasks across various functionsFacilitating coordination among team members, tools, and systemsFollowing and improving upon provided instructions, identifying and addressing gaps proactivelyMaintaining workflows without remindersOwning task completion and driving resultsThis role is not suited for individuals who expect detailed step-by-step guidance or require frequent follow-ups to stay on track.Key Responsibilities1. Task ExecutionPromptly execute tasks received from leadershipTranslate vague instructions into actionable stepsLimit clarifying questions to only what is necessary2. Calendar ManagementOversee scheduling for multiple stakeholders across different time zonesAnticipate and resolve scheduling conflicts proactivelyConfirm and follow up on appointments without being prompted3. Administrative TasksPerform routine administrative duties including documentation, updates, tracking, and reportingKeep systems updated in real-time, avoiding end-of-day backlogsIdentify and rectify missing tasks independently4. CommunicationEnsure timely follow-ups with stakeholders until tasks are completedAvoid task delays due to inactionEscalate issues only when absolutely necessary5. Tool ManagementUtilize various tools (CRM, spreadsheets, project management systems) with precisionMaintain organized and accurate dataSpot and resolve inconsistencies in records and workflows6. Ownership of ExecutionFully own assigned tasks from initiation to completionDefine next steps independently when they are not providedEnsure nothing assigned remains incomplete

Are You Ready to Empower a Dynamic Team and Influence Our Future?At Hadley Designs, we believe in making learning enjoyable, engaging, and free from screens. Our beautifully crafted, developmentally appropriate educational tools are trusted by millions of parents and educators to help children flourish. As a rapidly expanding brand, we are dedicated to making learning meaningful for families worldwide.We are on the lookout for a People Operations Director to join our team and establish the systems that will propel our next growth phase. If you are passionate about developing scalable people systems, empowering teams, and fostering a culture that supports both personal and professional growth, this role presents a unique opportunity to create a significant impact.About UsHadley Designs is transforming early education with creativity and purpose. Every product we develop is hand-drawn and designed by educators, crafted with care to build confidence and connection. Our screen-free resources help families and teachers make learning fun and meaningful, promoting curiosity and creativity in children.Our Mission:We design screen-free products that parents trust to facilitate their children’s learning, growth, and full potential. Our beautifully designed, developmentally sound tools replace distractions with connection, curiosity, and authentic learning.Our Vision:We aspire to become the most trusted children’s brand globally, present in millions of homes, reshaping how families learn, connect, and grow. Our products will be so widely embraced that generations of children will grow up learning from them and will choose them again for their own families.Role OverviewAs the People Operations Director, you will spearhead the development of people systems and strategies that enable Hadley Designs to scale effectively. You will partner with leadership to create the talent systems necessary to attract, develop, and retain a high-performing workforce. Your focus will be on building scalable, high-performance systems that align with the company’s growth objectives and nurture a positive organizational culture.This position offers a unique chance to shape how we build and support our team, ensuring both the company and our people thrive. You will play a pivotal role in advancing our mission by ensuring that Hadley Designs has the right talent and organizational structure to achieve long-term success.Key ResponsibilitiesLeadership in People Systems: Develop and implement systems for attracting, engaging, onboarding, and retaining talent that align with the company’s growth objectives.Organizational Design and Capacity Planning: Collaborate with leadership to ensure the organization is structured to meet its strategic goals.

Join Us as a People Operations Director!At Hadley Designs, we envision a world where learning is not only effective but also enjoyable and free from screens. Our expertly crafted educational tools have gained the trust of millions of parents and educators, fostering growth and development in children. As we continue our rapid expansion, we are on a mission to deliver meaningful learning experiences to families globally.We are looking for a dynamic People Operations Director to elevate our team and establish systems that will facilitate our upcoming growth phase. If you are enthusiastic about creating scalable human resource frameworks, empowering teams, and nurturing a culture that promotes both personal and professional development, this role provides a fantastic platform for you to make a lasting impact.About UsHadley Designs is on a quest to transform early childhood education with creativity and intent. Each product we offer is meticulously hand-drawn and designed by educators, crafted with love to enhance confidence and connectivity. Our screen-free educational tools are designed to make learning both fun and impactful, stimulating curiosity and creativity among children.Our Mission:We develop screen-free products that parents can rely on to aid their children's learning and growth, enabling them to reach their potential. Our beautifully designed tools replace distractions with engagement, curiosity, and authentic learning.Our Vision:We aspire to establish the world's most trusted children's brand, found in millions of homes, changing the way families learn, connect, and grow. Our products will be cherished and passed down through generations, ensuring that children grow up learning from them.Role OverviewAs the People Operations Director, you will spearhead the creation of people systems and strategies essential for the scaling and growth of Hadley Designs. This involves collaborating with leadership to develop talent frameworks that attract, nurture, and retain a high-performing workforce. Your efforts will be directed towards building scalable, high-performance systems that align with our growth aspirations while fostering a positive organizational culture.This unique position allows you to shape the way we cultivate and support our team, ultimately contributing to the success of both the company and its employees. You will play a vital role in ensuring Hadley Designs has the right talent and organizational structure for long-term success.Key ResponsibilitiesLeadership in People Systems: Design and implement strategies for attracting, engaging, onboarding, and retaining talent aligned with the company’s growth objectives.Organizational Design and Capacity Planning: Work with leadership to ensure the company has the necessary systems in place for optimal staffing and structure.

We are seeking a highly organized and proactive Senior Executive Assistant to support our executive team at Hadley Designs. In this fully remote role, you will be responsible for managing schedules, coordinating meetings, and ensuring smooth communication across various departments. Your ability to anticipate needs and manage priorities will be crucial in this dynamic environment.

Are you an organized and proactive professional eager to support an executive team? Hadley Designs is seeking a competent Administrative Assistant to join our dynamic team remotely within the Philippines. In this role, you will facilitate communication, manage schedules, and provide administrative support to ensure the smooth operation of our executive functions.

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.

Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.

Join assist-world as a Technical Virtual Assistant where you will play a pivotal role in supporting our operations across various platforms including Shopify. This is an exciting opportunity for individuals who are detail-oriented and possess a passion for design and technical assistance. Your contributions will help streamline our processes and enhance customer experiences.

Join our dynamic team as a Graphic Designer and Virtual Assistant, where you will collaborate with business leaders and internal teams to create visually engaging and brand-aligned materials. Your role is pivotal in producing high-quality presentations, organizing digital workspaces, and fulfilling internal design requests, all while ensuring a professional and cohesive visual identity across various platforms.Key Responsibilities:Designing and formatting presentation decks to enhance clarity and visual hierarchy, ensuring a polished and professional appearance.Utilizing corporate slide templates to refine layout, typography, and overall readability.Delivering high-quality presentations swiftly while adhering to tight deadlines.Refining and redesigning Google Slides presentations to maintain brand consistency and visual standards.Enhancing existing decks to improve flow and visual impact.Organizing and managing content on Notion, ensuring it is structured and easy to navigate.Updating Notion content accurately based on team inputs.Handling design and formatting requests via Slack with efficiency.Collaborating with team members to clarify instructions and ensure timely output delivery.Upholding branding consistency and design standards across all materials.Maintaining confidentiality of company materials and brand assets.

Join our dynamic team as a Wedding Planner and Operations Support Virtual Assistant!OverviewI am an established full-service wedding planner specializing in integrating wellness coaching and LCSW expertise into event planning. I am seeking a motivated and highly organized Virtual Assistant to enhance operational efficiency and support the growth of my business.This position is perfect for a skilled individual with a strong background in managing administrative, logistical, and design-related tasks. Proficiency in industry-specific software is essential. This role promises consistent work with opportunities for advancement.Core ResponsibilitiesThe successful candidate will assist across various functions, overseeing both administrative duties and specialized planning tasks:Logistics & AdministrationTimeline Management: Draft and update detailed event timelines using Aisle Planner.Vendor Coordination: Gather vendor contracts and critical details.Insurance Tracking: Request, track, and organize Certificates of Insurance (COIs) for venues and vendors.Data Entry: Ensure accurate maintenance of client and vendor information within Aisle Planner and our CRM.Email Support: Organize and manage planning-related communications effectively.Design & Project ManagementFloor Plan Design: Create precise, scaled event layouts in Aisle Planner based on venue dimensions and sketches.Asset Placement: Efficiently arrange tables, chairs, bars, stages, and other decor elements within layouts.Task Management: Help track internal project progress using Trello.Skills & Experience RequiredProven experience in event planning administration or as a Virtual Assistant in the events sector.Software Proficiency: Must be skilled in Aisle Planner; experience with Trello is a significant advantage.Detail-Oriented: Exceptional attention to detail across all tasks, from data entry to floor plans.Communication: Excellent communication skills, with a strong sense of responsiveness and reliability.Proactive: A self-starter who anticipates needs and can solve problems independently.Project Details & ApplicationProject Type: Hourly Contract (with potential for a monthly retainer)Timeline: Ongoing support, starting at 5-10 hours per week, with the possibility of more.

We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.

The Remote Legal Virtual Assistant role offers an exciting opportunity for a meticulous and organized professional with experience in legal support or administration. In this position, you will play a crucial role in assisting legal practitioners by managing a variety of administrative tasks essential for the efficient functioning of a legal practice.Key Responsibilities: Document Management: Prepare, review, and organize legal documents, including contracts, briefs, and case files. Research: Conduct thorough legal research and compile relevant information to aid attorneys in case preparations. Client Coordination: Facilitate client communications, schedule consultations, and support the client intake process. Administrative Support: Assist in managing the attorney’s calendar, handling email correspondence, and responding to inquiries. Your exceptional attention to detail and strong organizational skills will be vital in helping our clients maintain a smoothly running legal practice.

Join our dynamic team at RemoteVA Ph as a dedicated and detail-oriented E-commerce Virtual Assistant. This exciting full-time position allows you to work from home and engage with various e-commerce platforms and digital marketing tools. If you have a passion for e-commerce and are eager to contribute to our success, we want to hear from you!Key Responsibilities:- Create and manage engaging email campaigns utilizing Klaviyo.- Oversee and manage product reviews using YotPo.- Design and schedule simple social media posts to enhance our online presence.- Execute basic tasks on the Magento e-commerce platform.- Perform various administrative and virtual assistant duties as assigned.