Join our dynamic team at assist-world as a Prospecting Support Virtual Assistant, where you'll play a vital role in enhancing our sales operations. In this position, you will assist in identifying potential clients, gathering market intelligence, and supporting our sales team in achieving their targets. This is an excellent opportunity for individuals looking to develop their skills in sales support within a flexible virtual environment.

assist-world is looking for a Virtual Assistant to provide recruitment support. This remote role, based in South Africa, plays a key part in keeping the hiring process organized and positive for both candidates and the internal team. Role overview The Virtual Assistant works closely with the recruitment team to maintain smooth operations. The focus is on identifying qualified candidates and supporting each stage of the hiring cycle. What you will do Coordinate interview scheduling and manage team calendars Assist with candidate outreach and communication Maintain and update recruitment databases Location This position is fully remote and open to candidates based in South Africa.

Assist World seeks a Scheduling & Customer Support Virtual Assistant based in South Africa. This position centers on supporting clients by managing schedules, handling customer questions, and assisting with daily needs. Consistent attention to detail and clear, effective communication are essential to keep operations smooth and clients satisfied. Main responsibilities Coordinate and manage schedules for clients Respond to customer inquiries in a timely and professional manner Assist customers with requests and resolve issues as they come up What helps in this role Strong written and verbal communication skills Keen attention to detail when handling multiple tasks Ability to support clients and customers with care and efficiency Location This is a virtual position based in South Africa.

Join our team at assist-world as a Virtual Assistant, where your organizational skills and attention to detail will be pivotal in providing top-notch administrative and operational support. The successful candidate will demonstrate an exceptional ability to follow instructions, manage a diverse range of tasks—both one-time and recurring—and maintain consistent and clear communication. As a key member of our growing team, you will play a crucial role in enhancing our operational efficiency and supporting our ongoing projects.Key Responsibilities:Administrative Support:Handle a variety of administrative tasks as assigned, ensuring timely execution.Manage calendars, schedule appointments, and coordinate meetings effectively.Assist with document formatting, data entry, and conduct basic research.Organizational Systems:Develop, maintain, and refine organizational systems using Notion and Google Drive.Oversee shared documents and dashboards to guarantee information accuracy and updates.Monitor and follow up on outstanding tasks across various departments.Project Support:Work closely with team members to track tasks and provide status updates.Ensure all delegated items are completed and action items are addressed.Create summaries or briefings as necessary prior to meetings.

Join our team as a Virtual Assistant providing essential administrative and marketing support to our retail and coaching business. In this dynamic role, you will manage various tasks ranging from customer support to social media management, ensuring our operations run smoothly and efficiently.Your responsibilities will include:Handling customer inquiries and providing exceptional service.Assisting with social media content creation and scheduling.Organizing and maintaining digital files and records.Supporting marketing campaigns and promotional activities.

Are you a detail-oriented individual with a passion for organization and project management? Join assist-world as a Project Management Virtual Assistant, where you will play a crucial role in ensuring our projects run smoothly and efficiently. In this role, you will be responsible for coordinating tasks, managing schedules, and supporting our team in various administrative functions. This is a fantastic opportunity for those looking to enhance their career in project management while working remotely.

Role OverviewWe are looking for a dedicated Personal Executive Virtual Assistant to provide comprehensive administrative and operational support to an individual in the music, creative projects, and business administration sectors.This position focuses on personal support for one founder, aiming to enhance efficiency by managing administrative tasks, facilitating outreach, coordinating communications, and lightening the daily workload.The ideal candidate will be highly trustworthy, proactive, an excellent communicator, and capable of representing the client in professional outreach and correspondence.Key ResponsibilitiesAdministrative & Executive SupportOversee inboxes and manage written communications for the client.Compose and refine emails, messages, and brief written content.Assist with scheduling, calendar management, and task follow-ups.Provide support for daily administrative tasks as priorities evolve.Outreach & Networking SupportConduct cold outreach through email, direct messaging, or online platforms (no cold calling required).Research and identify suitable contacts for outreach.

Join assist-world as a Real Estate Virtual Assistant, specializing in Lead Coordination and ISA Support. In this dynamic role, you will be responsible for managing and nurturing leads, ensuring smooth communication between clients and agents, and supporting the sales team in reaching their targets. Your organizational skills and attention to detail will be vital as you help streamline processes and enhance client relationships.

OverviewA dynamic and expanding mental health practice based in the U.S. is on the lookout for a meticulous and proactive Medical Virtual Assistant to provide essential support in daily administrative tasks, client coordination, and medical billing operations. This position is perfect for individuals with experience in medical billing who are adept at managing client communications and backend reconciliation within an Electronic Health Record (EHR) system. There is an opportunity for this role to evolve into a full-time shared position supporting two therapists. Key Responsibilities Client Communication & Scheduling● Respond to incoming calls and assist clients● Schedule, reschedule, and oversee appointments● Handle emails and client inquiries with professionalism Billing & Payments (CORE FOCUS)● Submit daily insurance claims through the EHR system● Investigate and follow up on unpaid or rejected claims● Conduct billing reconciliation to ensure payment accuracy● Collect co-payments at the start of each day● Liaise with insurance companies regarding claims Administrative Support● Maintain and organize records within the system● Update and input accurate data into the EHR● Adhere to standard operating procedures for billing and administrative processes● Create or modify templates/scripts for communication as needed Essential Software & Tools Must Have:● Medical billing experience (non-negotiable) Nice to Have:● SimplePractice● TherapyNotes● Google Workspace (Docs, Sheets, Drive, Gmail) Requirements● Strong English communication skills (clear, easy-to-understand accent)● Prior experience in medical billing or healthcare administration● Exceptional attention to detail and accuracy● Ability to follow SOPs and structured workflows● Strong organizational and multitasking skills Working Hours● Approximately 20 hours per week (Part-Time)● CST working hours● Potential to transition to full-time (40 hours/week)

About the RoleAn esteemed U.S.-based construction firm is on the lookout for a dedicated Virtual Administrative Assistant to enhance daily operations and optimize internal processes. This pivotal role emphasizes administrative and operational support rather than sales, encompassing tasks such as managing schedules, communications, documentation, and project administration. The perfect candidate will possess exceptional organizational skills, a keen eye for detail, fluency in both English and Spanish, and a background in construction-related administrative duties.Key Responsibilities● Efficiently manage calendars, appointments, and job scheduling● Administer email inboxes and professional correspondence● Coordinate job processes and streamline internal workflows● Prepare, complete, and submit residential and commercial permit applications● Accurately type and format detailed project estimates using Xactimate● Facilitate communication with internal team members and subcontractors● Maintain meticulous project documentation and records● Provide general administrative support as required

assist-world is looking for an E-commerce Operations Virtual Assistant based in South Africa. This position centers on supporting and improving the daily operations of online business activities. Key responsibilities Maintain and update product listings across e-commerce platforms Process customer orders with accuracy and efficiency Provide prompt, helpful customer support Requirements Strong organizational skills and close attention to detail Experience or comfort working with e-commerce platforms Ability to manage multiple tasks and adjust to shifting priorities This role suits someone interested in online retail operations who wants to contribute directly to daily business success. assist-world encourages applications from those ready to support and improve e-commerce processes.

About assist-world assist-world is a technology startup focused on the cannabis industry. The company is building a logistics and distribution platform designed to improve transportation efficiency for cannabis distributors. By connecting partners and reducing empty return trips, the platform aims to save time and costs while increasing operational efficiency. The initial focus is on onboarding distribution partners in California, with plans to expand nationally and internationally. Role Overview: Virtual Assistant – Email Marketing & Partner Onboarding This virtual assistant role supports outreach, email marketing, and customer engagement efforts. The position is central to onboarding distribution partners and handling incoming inquiries as assist-world grows. Core tasks include executing email campaigns, managing responses, following up with leads, and acting as a key point of contact between the business and potential partners. Email Marketing & Campaign Management Create and manage email outreach campaigns using provided contact lists Organize and upload contacts into email marketing platforms Send bulk outreach emails to potential distribution partners Track campaign performance and engagement metrics Inbox & Customer Support Management Monitor and respond to emails in the customer support inbox Use established templates and training to provide clear responses Refer technical issues to the development team when needed Follow-Up & Lead Engagement Send follow-up emails to non-responders and interested leads Make follow-up phone calls to explain the platform and assist with onboarding Maintain communication logs and update lead status Administrative Support Document outreach activities, responses, and onboarding progress Help coordinate the onboarding of new partners Support backend operational tasks as needed Requirements Strong written and spoken English communication skills Comfortable making phone calls and engaging with clients Experience with email marketing tools or CRM systems Highly organized with strong attention to detail Tech-savvy and quick to learn new systems Preferred Experience Familiarity with GoDaddy for email or domain management Background in outreach, lead generation, or customer support Experience working remotely or as a virtual assistant Growth Opportunity This role offers the chance to move into a full-time position as the company grows. Joining at this early stage provides room to develop alongside assist-world. Who Succeeds Here Self-starters who work well independently People who adapt easily to startup environments Strong communicators comfortable engaging with a range of stakeholders Location Remote – South Africa

Join our dynamic team as a Legal Virtual Assistant at hirehangar. We are looking for a dedicated professional to provide top-notch administrative support to legal practitioners, ensuring seamless operations and exceptional service delivery.The ideal candidate will possess excellent organizational skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. Your responsibilities will include managing schedules, preparing legal documents, conducting research, and liaising with clients.

Join our dynamic team at quickteam as an Executive Virtual Assistant, where you will play a crucial role in providing high-level administrative support to our CEO. This position demands outstanding organizational abilities, superior communication skills, and the capacity to manage a variety of tasks in a fast-paced environment. As the Executive Virtual Assistant, your primary responsibilities will include managing the CEO’s calendar, coordinating meetings and appointments, managing correspondence, and performing various administrative functions to maximize the CEO's productivity.Full-time position, requiring 40 hours per weekCompletely remote—work from the comfort of your homeCompetitive salary ranging from ZAR 17,000 to ZAR 20,000 per month, based on qualifications and experienceAvailability for work during Eastern Standard Time (EST) business hours is essential.Key Responsibilities:Calendar Management: Skillfully manage the CEO's complex schedule, including arranging meetings, conference calls, and appointments while proactively resolving any scheduling conflicts.Email and Correspondence: Oversee and prioritize the CEO’s email correspondence, drafting and responding to emails on their behalf to maintain effective communication with both internal and external stakeholders.Travel Arrangements: Coordinate all travel logistics for the CEO, such as booking flights, accommodations, and transportation, as well as managing itineraries and necessary travel documentation.Meeting Coordination: Prepare agendas for meetings, handle logistics, and ensure all relevant materials are prepared and distributed ahead of time. Take minutes and track action items to ensure effective follow-up.Confidentiality and Discretion: Handle sensitive information with utmost integrity and professionalism, maintaining confidentiality in all matters concerning the CEO and the organization.Documentation and Filing: Maintain organized electronic and physical filing systems for easy retrieval and efficient organization of records and documents.Communication Liaison: Serve as a communication bridge between the CEO and various internal and external stakeholders, managing inquiries and ensuring accurate information dissemination.Research and Analysis: Conduct research, compile data, and prepare insightful reports, presentations, and briefing materials to assist the CEO in decision-making.Miscellaneous Tasks: Perform additional tasks and projects as required to support the CEO and the organization.

Role OverviewWe are seeking a dedicated and detail-oriented Virtual Administrative Assistant for a full-time remote role (40 hours per week) to provide essential administrative and executive support to a thriving outpatient mental health practice. As the operational backbone of our clinic, you will manage communications, coordinate schedules, and assist with growth initiatives, playing a pivotal role in our mission-driven healthcare organization.Key ResponsibilitiesPatient Communication and Front-Desk Functions● Handle incoming calls and promptly respond to emails● Provide respectful and clear information to current and prospective patients● Ensure all inquiries are addressed without delay● Uphold professionalism and confidentiality in every interactionScheduling and Care Coordination● Manage appointment scheduling, rescheduling, and confirmations● Keep provider calendars accurate and up-to-date● Coordinate patient intake processes efficiently● Enhance scheduling efficiency to minimize gaps and waiting timesInsurance and Administrative Support● Assist with insurance paneling processes (preferred skill)● Support administrative documentation and verification tasks● Organize and maintain digital records systematicallyCommunity Outreach Support● Conduct outreach to hospitals, agencies, and referral partners● Build and maintain relationships to facilitate patient referrals● Track outreach activities effectivelyExecutive and Operational Support● Identify workflow inefficiencies and proactively suggest improvements● Support various administrative projects as the clinic grows● Assist leadership with daily operational requirements

Rework Solutions is hiring a Virtual Assistant to join the team remotely from anywhere in South Africa. This role centers on providing administrative support that helps daily operations run efficiently. Key responsibilities Coordinate calendars and manage scheduling for team members Oversee communications, including handling emails and phone calls Support a variety of projects aimed at improving workflow and organization Location details This is a fully remote position available to candidates residing in South Africa.

About the CompanyJoin a dynamic and rapidly growing global dessert brand that boasts:● Over 360 locations across the United States● 10 locations in the United Kingdom● 10 locations in Canada● Exciting plans for international expansionAs our executive team expands, we are on the lookout for a highly organized and experiencedExecutive Assistant to provide dedicated support to our Head of Legal, along with additionalexpense-reporting assistance for up to three executives.This role requires a high degree of professionalism, discretion, and the ability to thrive in a fast-paced,corporate environment.Role OverviewThe Executive Assistant will deliver comprehensive administrative support to the Head of Legal,while also managing shared expense responsibilities across the executive team.This role focuses on:● Efficient calendar management● Accurate expense reporting● Seamless travel coordination● Executive-level administrative supportThe ideal candidate is structured, proactive, and adept at navigating establishedcorporate systems and processes.Key ResponsibilitiesExecutive Calendar Management● Oversee and maintain a complex executive calendar● Schedule, reschedule, and coordinate both internal and external meetings● Prioritize requests and safeguard executive time● Collaborate with stakeholders for efficient scheduling● Monitor and manage scheduling-related inboxesExpense Reporting & Administration● Handle monthly expense reporting via SAP Concur● Collect, organize, and upload receipts● Ensure timely and accurate submission of expense reports● Provide expense support for up to three executivesTravel Coordination● Book and coordinate executive travel (primarily train travel)● Manage itineraries and adapt to scheduling changes● Facilitate smooth travel logistics and necessary documentationExecutive & Administrative Support● Deliver administrative support for the Head of Legal● Assist in meeting preparation and documentation● Aid in deck creation and presentation formatting (PowerPoint)● Support various tasks within Microsoft Office● Maintain organized documentation and digital filesMust-Have Qualifications● 3–5+ years of experience as an Executive Assistant supporting senior leadership● Proven expertise in calendar management for executives● Experience in handling executive expense reporting● Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)● Strong organizational skills and attention to detail

About the RoleWe are looking for a dependable and detail-oriented Administrative Assistant to join our dynamic team at a company specializing in premium architectural materials, such as flooring and structural components.In this diverse role, you will thrive if you enjoy organizing, supporting operational tasks, and working in the architecture or interior design sector. Your contributions will be vital in ensuring daily operations run seamlessly while facilitating effective internal processes and client communications.Key Responsibilities● Provide comprehensive administrative support throughout the organization● Manage and respond to emails with professionalism and efficiency● Assist with data entry, document management, and organizational tasks● Utilize spreadsheets (Excel) to maintain precise records● Support customer relationship management (CRM) efforts (e.g., HubSpot)● Organize and manage files using cloud storage solutions like Dropbox● Assist with administrative tasks related to projects as required

Join our dynamic team at assist-world as a full-time Travel & Concierge Operations Assistant in a virtual capacity. In this pivotal role, you will support a high-touch travel and concierge business dedicated to delivering exceptional service to our high-net-worth (HNW) and ultra-high-net-worth (UHNW) clients. Our clients expect a rapid turnaround on requests, precise communication, and a calm demeanor under pressure.This multifaceted position combines travel administration, itinerary management, and back-office operations. During quieter periods, you will have the opportunity to engage in content creation, including newsletters, promotional materials, and database organization for suppliers.