assist-world is looking for a Virtual Assistant to provide recruitment support. This remote role, based in South Africa, plays a key part in keeping the hiring process organized and positive for both candidates and the internal team. Role overview The Virtual Assistant works closely with the recruitment team to maintain smooth operations. The focus is on identifying qualified candidates and supporting each stage of the hiring cycle. What you will do Coordinate interview scheduling and manage team calendars Assist with candidate outreach and communication Maintain and update recruitment databases Location This position is fully remote and open to candidates based in South Africa.

Join our team as a Virtual Assistant providing essential administrative and marketing support to our retail and coaching business. In this dynamic role, you will manage various tasks ranging from customer support to social media management, ensuring our operations run smoothly and efficiently.Your responsibilities will include:Handling customer inquiries and providing exceptional service.Assisting with social media content creation and scheduling.Organizing and maintaining digital files and records.Supporting marketing campaigns and promotional activities.

Rework Solutions is hiring a Virtual Assistant to join the team remotely from anywhere in South Africa. This role centers on providing administrative support that helps daily operations run efficiently. Key responsibilities Coordinate calendars and manage scheduling for team members Oversee communications, including handling emails and phone calls Support a variety of projects aimed at improving workflow and organization Location details This is a fully remote position available to candidates residing in South Africa.

Role OverviewWe are seeking a dedicated and detail-oriented Virtual Administrative Assistant for a full-time remote role (40 hours per week) to provide essential administrative and executive support to a thriving outpatient mental health practice. As the operational backbone of our clinic, you will manage communications, coordinate schedules, and assist with growth initiatives, playing a pivotal role in our mission-driven healthcare organization.Key ResponsibilitiesPatient Communication and Front-Desk Functions● Handle incoming calls and promptly respond to emails● Provide respectful and clear information to current and prospective patients● Ensure all inquiries are addressed without delay● Uphold professionalism and confidentiality in every interactionScheduling and Care Coordination● Manage appointment scheduling, rescheduling, and confirmations● Keep provider calendars accurate and up-to-date● Coordinate patient intake processes efficiently● Enhance scheduling efficiency to minimize gaps and waiting timesInsurance and Administrative Support● Assist with insurance paneling processes (preferred skill)● Support administrative documentation and verification tasks● Organize and maintain digital records systematicallyCommunity Outreach Support● Conduct outreach to hospitals, agencies, and referral partners● Build and maintain relationships to facilitate patient referrals● Track outreach activities effectivelyExecutive and Operational Support● Identify workflow inefficiencies and proactively suggest improvements● Support various administrative projects as the clinic grows● Assist leadership with daily operational requirements

About the RoleAn esteemed U.S.-based construction firm is on the lookout for a dedicated Virtual Administrative Assistant to enhance daily operations and optimize internal processes. This pivotal role emphasizes administrative and operational support rather than sales, encompassing tasks such as managing schedules, communications, documentation, and project administration. The perfect candidate will possess exceptional organizational skills, a keen eye for detail, fluency in both English and Spanish, and a background in construction-related administrative duties.Key Responsibilities● Efficiently manage calendars, appointments, and job scheduling● Administer email inboxes and professional correspondence● Coordinate job processes and streamline internal workflows● Prepare, complete, and submit residential and commercial permit applications● Accurately type and format detailed project estimates using Xactimate● Facilitate communication with internal team members and subcontractors● Maintain meticulous project documentation and records● Provide general administrative support as required

Are you a detail-oriented individual with a passion for organization and project management? Join assist-world as a Project Management Virtual Assistant, where you will play a crucial role in ensuring our projects run smoothly and efficiently. In this role, you will be responsible for coordinating tasks, managing schedules, and supporting our team in various administrative functions. This is a fantastic opportunity for those looking to enhance their career in project management while working remotely.

Are you a proactive and enthusiastic individual seeking to make a meaningful impact as a Virtual Assistant? Join our client's dynamic team and take on a versatile role that demands efficient management of various tasks. You will be responsible for accounts receivable, onboarding new clients, performing administrative duties, and ensuring smooth communication with clients.As a part of our fully remote team, you will work Monday to Friday from 9 AM to 5 PM PST (5 PM to 3 AM SAST), allowing you the flexibility to maintain work-life balance while contributing to our success.

Remote Back Office Virtual Assistant (German Speaker)Full-Time (Remote)About UsAt The Global Talent Co., we empower professionals to collaborate with top-tier innovative technology firms globally, ensuring stable employment, competitive salaries, opportunities for advancement, and access to a vibrant community of over 25,000 marketing experts.We are currently seeking a meticulous Contract Management Assistant to assist with our legal and operational tasks. This position is perfect for a responsible individual who possesses a structured approach, proficient German language skills, and experience in administrative or legal support roles focused on contracts.Key Responsibilities:Administrative Support: Deliver comprehensive administrative assistance including managing emails, scheduling appointments, and organizing documentation.Calendar Coordination: Manage and coordinate schedules for team members, including arranging meetings and appointments.Communication Oversight: Act as the primary contact for incoming inquiries, responding promptly and professionally via email, phone, or other channels.Data Management: Ensure accurate record-keeping and database management, keeping information current and easily accessible.Document Handling: Assist in drafting, editing, and formatting documents, presentations, and reports.Contract Oversight: Review and reconcile the terms of existing contracts with new ones, ensuring absolute accuracy. Engage with involved parties to guarantee timely completion of contracts.Travel Coordination: Manage travel logistics, including booking flights, accommodations, and transportation for team members.

Join our dynamic team at quickteam as an Executive Virtual Assistant, where you will play a crucial role in providing high-level administrative support to our CEO. This position demands outstanding organizational abilities, superior communication skills, and the capacity to manage a variety of tasks in a fast-paced environment. As the Executive Virtual Assistant, your primary responsibilities will include managing the CEO’s calendar, coordinating meetings and appointments, managing correspondence, and performing various administrative functions to maximize the CEO's productivity.Full-time position, requiring 40 hours per weekCompletely remote—work from the comfort of your homeCompetitive salary ranging from ZAR 17,000 to ZAR 20,000 per month, based on qualifications and experienceAvailability for work during Eastern Standard Time (EST) business hours is essential.Key Responsibilities:Calendar Management: Skillfully manage the CEO's complex schedule, including arranging meetings, conference calls, and appointments while proactively resolving any scheduling conflicts.Email and Correspondence: Oversee and prioritize the CEO’s email correspondence, drafting and responding to emails on their behalf to maintain effective communication with both internal and external stakeholders.Travel Arrangements: Coordinate all travel logistics for the CEO, such as booking flights, accommodations, and transportation, as well as managing itineraries and necessary travel documentation.Meeting Coordination: Prepare agendas for meetings, handle logistics, and ensure all relevant materials are prepared and distributed ahead of time. Take minutes and track action items to ensure effective follow-up.Confidentiality and Discretion: Handle sensitive information with utmost integrity and professionalism, maintaining confidentiality in all matters concerning the CEO and the organization.Documentation and Filing: Maintain organized electronic and physical filing systems for easy retrieval and efficient organization of records and documents.Communication Liaison: Serve as a communication bridge between the CEO and various internal and external stakeholders, managing inquiries and ensuring accurate information dissemination.Research and Analysis: Conduct research, compile data, and prepare insightful reports, presentations, and briefing materials to assist the CEO in decision-making.Miscellaneous Tasks: Perform additional tasks and projects as required to support the CEO and the organization.

Join our dynamic team as a Virtual Receptionist & Customer Support professional, where you’ll provide exceptional customer service and administrative support remotely during EST hours. You will be the first point of contact for our clients, ensuring their inquiries are handled efficiently and professionally.

Company OverviewAt QuickTeam, we empower businesses with exceptional virtual employees, including dedicated assistants, friendly receptionists, and efficient support staff. Our mission is to enhance operational productivity and allow organizations to concentrate on their core objectives by providing reliable support services. By joining the QuickTeam family, you play a pivotal role in driving business success while enjoying a collaborative and supportive work environment that fosters long-term growth and professional development.Position OverviewWe are currently seeking a Technical Support Specialist for a full-time remote role. In this position, you will tackle technical challenges, troubleshoot issues, and strive to ensure outstanding customer satisfaction. Your responsibilities will include resolving support tickets, analyzing technical problems, and delivering effective solutions while maintaining clear and concise communication with our customers.

Join our team at assist-world as a Virtual Assistant, where your organizational skills and attention to detail will be pivotal in providing top-notch administrative and operational support. The successful candidate will demonstrate an exceptional ability to follow instructions, manage a diverse range of tasks—both one-time and recurring—and maintain consistent and clear communication. As a key member of our growing team, you will play a crucial role in enhancing our operational efficiency and supporting our ongoing projects.Key Responsibilities:Administrative Support:Handle a variety of administrative tasks as assigned, ensuring timely execution.Manage calendars, schedule appointments, and coordinate meetings effectively.Assist with document formatting, data entry, and conduct basic research.Organizational Systems:Develop, maintain, and refine organizational systems using Notion and Google Drive.Oversee shared documents and dashboards to guarantee information accuracy and updates.Monitor and follow up on outstanding tasks across various departments.Project Support:Work closely with team members to track tasks and provide status updates.Ensure all delegated items are completed and action items are addressed.Create summaries or briefings as necessary prior to meetings.

Join our dynamic team at assist-world as a Prospecting Support Virtual Assistant, where you'll play a vital role in enhancing our sales operations. In this position, you will assist in identifying potential clients, gathering market intelligence, and supporting our sales team in achieving their targets. This is an excellent opportunity for individuals looking to develop their skills in sales support within a flexible virtual environment.

Recruitment AdministratorJob Overview:We are looking for a meticulous and proactive Recruitment Administrator to join our dynamic UK-based recruitment firm specializing in private markets. This is a fantastic opportunity for a highly organized professional with 3-5 years of administrative experience to enhance our operational efficiency, facilitate technology integration, and contribute to our high-performing remote team.The ideal candidate will excel in a structured remote environment with clear communication boundaries. If you are driven, detail-oriented, and eager to evolve into a more strategic role over time, we encourage you to apply.Key Responsibilities:Oversee and update CRM data (currently Recruit CRM), ensuring accuracy and timely modifications.Assist founders by documenting internal processes and best practices using Notion.Coordinate scheduling, manage diaries, and facilitate interviews and meetings.Draft briefing notes and call summaries to enhance candidate and client interactions.Support the gradual implementation of sourcing and marketing tools such as Source Whale.Participate in client calls as required, maintaining a professional demeanor.Assist with onboarding new team members by providing clear documentation and procedures.Ensure effective communication with founders and maintain daily productivity through tracking tools.

We are excited to invite a meticulous Payroll Administration Support Specialist to join our client's dynamic team. This role presents an excellent opportunity for individuals with a solid administrative foundation, and prior experience in the recruitment field is a valuable asset.Key Responsibilities: Efficiently process and manage payroll on a weekly, bi-weekly, and monthly basis, ensuring accuracy and timeliness. Verify and enter employee timesheets, confirming that all entries are correct. Address payroll-related inquiries from employees, managers, and external partners. Ensure adherence to tax regulations, pension schemes, and other statutory obligations. Reconcile payroll discrepancies and assist with audits when required. Maintain precise payroll records and employee data within internal systems. Collaborate with HR and recruitment teams on payroll-related tasks, including onboarding and offboarding documentation. Stay informed about updates in payroll legislation and best practices. Qualifications and Experience: Mandatory experience in payroll administration. Preferred: Background in the recruitment sector, especially with contractor or temporary payrolls. Familiarity with payroll software systems such as Sage, ADP, or similar. Strong knowledge of tax codes, pensions, and compliance requirements. Exceptional attention to detail and strong organizational capabilities. Excellent communication skills and the ability to manage sensitive information confidentially. Proficient in Microsoft Office, particularly Excel. What Our Client is Looking For: A proactive and adaptable team player with a positive attitude. An individual who thrives in a fast-paced environment and meets multiple deadlines. A natural problem solver who efficiently addresses payroll challenges. Benefits:A supportive and dynamic team environment.Opportunities for career development and training.

Assist World seeks a Scheduling & Customer Support Virtual Assistant based in South Africa. This position centers on supporting clients by managing schedules, handling customer questions, and assisting with daily needs. Consistent attention to detail and clear, effective communication are essential to keep operations smooth and clients satisfied. Main responsibilities Coordinate and manage schedules for clients Respond to customer inquiries in a timely and professional manner Assist customers with requests and resolve issues as they come up What helps in this role Strong written and verbal communication skills Keen attention to detail when handling multiple tasks Ability to support clients and customers with care and efficiency Location This is a virtual position based in South Africa.

Sales Support SpecialistJob OverviewAre you an organized individual with a strong commitment to operational excellence and exceptional client service? Join our vibrant UK-based company as a Sales Support Specialist. In this crucial role, you will be instrumental in advancing the sales process. Collaborate closely with a high-performing sales team to prepare accurate quotes, manage orders, and facilitate smooth communication between clients and internal stakeholders. If you excel in a dynamic, fast-paced environment and possess a keen attention to detail, this position may be the perfect fit for you.Salary: R28,000Key ResponsibilitiesTimely preparation of both simple and complex sales quotes tailored to customer requirements and company guidelines.Acknowledge and process quotes and inquiries within established SLAs.Submit deal registrations promptly within 2 hours of the request.Coordinate logistics to guarantee timely product delivery and address any associated challenges.Deliver proactive support to clients and the sales team, responding to inquiries and directing warm leads to account managers.Assist the Sales Director with order tracking, reporting, and managing open inquiries.Maintain up-to-date and accurate records within the CRM system, including customer information, sales activities, recurring billing, and renewal prospects.Create detailed renewal opportunities for expiring software or hardware orders, including potential revenue and profit estimates.Continuously identify and implement process improvements to enhance sales support operations.

Join our dynamic team as a Legal Virtual Assistant at hirehangar. We are looking for a dedicated professional to provide top-notch administrative support to legal practitioners, ensuring seamless operations and exceptional service delivery.The ideal candidate will possess excellent organizational skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. Your responsibilities will include managing schedules, preparing legal documents, conducting research, and liaising with clients.

OverviewA dynamic and expanding mental health practice based in the U.S. is on the lookout for a meticulous and proactive Medical Virtual Assistant to provide essential support in daily administrative tasks, client coordination, and medical billing operations. This position is perfect for individuals with experience in medical billing who are adept at managing client communications and backend reconciliation within an Electronic Health Record (EHR) system. There is an opportunity for this role to evolve into a full-time shared position supporting two therapists. Key Responsibilities Client Communication & Scheduling● Respond to incoming calls and assist clients● Schedule, reschedule, and oversee appointments● Handle emails and client inquiries with professionalism Billing & Payments (CORE FOCUS)● Submit daily insurance claims through the EHR system● Investigate and follow up on unpaid or rejected claims● Conduct billing reconciliation to ensure payment accuracy● Collect co-payments at the start of each day● Liaise with insurance companies regarding claims Administrative Support● Maintain and organize records within the system● Update and input accurate data into the EHR● Adhere to standard operating procedures for billing and administrative processes● Create or modify templates/scripts for communication as needed Essential Software & Tools Must Have:● Medical billing experience (non-negotiable) Nice to Have:● SimplePractice● TherapyNotes● Google Workspace (Docs, Sheets, Drive, Gmail) Requirements● Strong English communication skills (clear, easy-to-understand accent)● Prior experience in medical billing or healthcare administration● Exceptional attention to detail and accuracy● Ability to follow SOPs and structured workflows● Strong organizational and multitasking skills Working Hours● Approximately 20 hours per week (Part-Time)● CST working hours● Potential to transition to full-time (40 hours/week)