About the job
We are seeking a dedicated Accounts Payable Administrator to manage the daily processing of supplier invoices for a varied portfolio, encompassing commercial, industrial, and retail properties.
This position necessitates regular communication with the accounts team, as well as correspondence via email and phone with property managers and suppliers, ensuring timely processing and payment of invoices.
As part of the accounts payable team, you will collaborate closely with Property Management teams to deliver exceptional service to our clients.
KEY RESPONSIBILITIES
Establishing and nurturing strong professional relationships with suppliers and colleagues in both the accounting teams and across the business is crucial for your success. We encourage the use of your initiative in this role.
This position involves managing a high volume of supplier invoice processing for our clients.
You will support the Senior Accounts Payable Administrator, ensuring all tasks are completed punctually and meet internal and client KPIs, thereby providing top-tier service to all Workman clients.
Successful candidates will demonstrate meticulous attention to detail, alongside strong organizational, prioritization, and communication skills, as well as a collaborative spirit and a passion for personal development.
Additional responsibilities include:
- Updating control spreadsheets
- Managing central email inboxes
- Uploading invoices to the client approval system
- Conducting supplier account reconciliations, including processing supplier refunds
- Handling CIS deductions/payments
- Managing the Proforma Invoice payment process, ensuring tax invoices are received post-payment
- Liaising with asset managers for invoice approvals and queries
- Resolving supplier and client queries
- Performing banking duties, including BACS/CHAPS transfers
- Executing any other tasks necessary for the efficient operation of the accounting department.
EXPECTATIONS
A proactive, practical, and positive attitude is essential.
Exemplary communication skills and the ability to foster good working relationships with colleagues in accounts and across the business are required.
No formal accounting qualifications are necessary; however, the following skills are essential:
- Mathematics and English G. C. S. E grades 9-4/A-C
- Strong numeracy skills
- Proficiency in IT and software, particularly Microsoft Outlook and Excel
WHY JOIN WORKMAN?
We offer a hybrid working model to promote a healthy work-life balance, with a minimum of three days in the office.
Our core working hours are designed to provide flexibility and ease your commute.
We also provide study support.
