About the job
APF Entreprises is seeking a dedicated Administrative Assistant specializing in Human Resources and Accounting for our client located in the 9th district of Paris. The successful candidate will support the Administrative and Financial Manager in managing HR functions, accounting tasks, and administrative operations essential for the company's day-to-day activities.
In line with our commitment to inclusion, this position is primarily open to candidates holding a RQTH.
Main Responsibilities: Oversee Human Resources and Accounting functions.
HUMAN RESOURCES MANAGEMENT:
Manage recruitment processes including job postings via Flatchr and conducting interviews.
Assist in preparing hiring formalities such as DPAE, drafting employment contracts and amendments, affiliation with health insurance, managing insurance files, personnel register, integrating data into the HR software (Lamster).
Monitor temporary contracts: contracts, DPAE, and record-keeping.
Handle administrative processes for employee departures: terminations, end of probation, resignations, contract expirations, maintain personnel records; update employee files (using Lamster software); track training sessions; organize and manage medical visits, sick leaves, absences, and holidays; participate in payroll management with external payroll agencies; draft various letters and attestations for all employees; manage scheduling; onboard new staff; facilitate internal communication and promote company culture; organize internal events; support department heads in HR matters; update matrices and procedures; manage access badges, lockers, and uniforms; oversee the HR budget and monitor temporary staffing invoices; handle incoming mail; and perform annual archiving.
SUPPLIER ACCOUNTING: Track and input delivery notes (Marketman); develop technical sheets and monitor costs; categorize, file, and organize invoices and cash documents; manage reminders, claims, and disputes; process the accounting email inbox; daily monitoring of cash files and analyze discrepancies; manage daily client offers; send bi-weekly revenue reconciliations.
MONTHLY CLOSURE:
Verify inventories; establish provisions; prepare cash statements.
ADMINISTRATIVE TASKS:
Archiving; opening mail; preparing and tracking administrative files; sorting, registering, and sending mail.
Contract: Permanent position as an Administrative Assistant.
