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Experience Level
Entry Level
Qualifications
Strong organizational skills and attention to detailAbility to manage multiple tasks and prioritize effectivelyExcellent communication skills, both written and verbalProficiency in Microsoft Office SuiteExperience in administrative roles or permits management is a plus
About the job
InPost seeks an Administrative Assistant & Permit Specialist to join the team in Vianen. This position plays a central role in daily operations by supporting administrative processes and coordinating permit compliance. The work helps keep business activities organized and ensures all regulatory requirements are met.
What you will do
Handle a range of administrative tasks to support colleagues and daily workflow
Coordinate permit applications and renewals, tracking their progress
Monitor compliance with relevant laws and regulations
Maintain accurate records and documentation related to permits and operations
Requirements
Strong attention to detail and a motivated approach
Ability to manage several tasks at once
Willingness to contribute to a team that is building and growing
This Vianen-based role offers the opportunity to support InPost’s continued growth and success by ensuring smooth operations and regulatory compliance.
About InPost
InPost is a leading logistics and e-commerce solutions provider, dedicated to revolutionizing the way deliveries are made. We are committed to providing innovative, efficient, and customer-centric services. Join us and be part of a dynamic team that is paving the way in the logistics industry.
Full-time|€0/yr - €3.3K/yr|Hybrid|Alphen aan den Rijn, Zuid-Holland, Nederland
About the Role Laboritas, part of Verdi Groep, is looking for a Planning and Administrative Support Specialist in Alphen aan den Rijn, Zuid-Holland. This position supports our absenteeism guidance and employability services by keeping processes organized and communication clear. The role sits at the intersection of planning, administration, and client servic…
Part-time|On-site|Oosterhout, Noord-Brabant, Nederland
Combine your passion for healthcare with your expertise in ICT! PharmaPartners is at the forefront of developing and managing healthcare systems designed for integrated primary care and its clients. We are a forward-thinking organization, committed to continuous innovation and growth, and you can play a pivotal role in this journey!We are currently seeking an Administrative Support Specialist for our General Practitioner Care Business Unit.Are you ready to make a difference in the healthcare sector as an administrative support specialist? At PharmaPartners, you will be the administrative point of contact for both clients and colleagues. Your attention to detail and organizational skills will ensure that appointments, data, and reports are accurate. You will communicate daily with clients via email and phone, while also supporting the administration team with precise record-keeping. Join a friendly and dedicated team where collaboration and support are prioritized.Responsibilities:As part of the General Practitioner Care business unit, you will serve as the primary contact for clients and the internal organization. Your key responsibilities include:Managing invoicing and accounts receivable, and following up as necessary;Preparing monthly financial reports;Responding to inquiries from clients and colleagues regarding invoices and outstanding balances;Maintaining and updating client information for relationship management;Processing contracts and quotations;Contributing input for potential changes and improvements to existing materials, processes, and work methods.If you enjoy working alongside open, honest, and helpful colleagues in a close-knit, informal organization, then the role of Administrative Support Specialist at PharmaPartners is the perfect fit for you.Note: Acquisition in response to this vacancy is not welcome.
Full-time|On-site|Eindhoven, Noord-Brabant, Nederland
Support Specialist for Rental Agents | Eindhoven | 32-40 hours per weekAre you administratively skilled, service-oriented, and energized by supporting colleagues in a dynamic work environment? Do you enjoy being the link between prospective tenants, rental agents, and clients, ensuring that everything behind the scenes runs smoothly? If so, we are looking for you!What Will You Do?As a Support Specialist for Rental Agents, you are the indispensable link in the rental process. You support the rental agents in a comprehensive manner, ensuring that the administrative and organizational aspects of the rental process are well-managed. This allows them to focus entirely on their appointments outside the office.Your responsibilities include:Responding to inquiries from prospective tenants via phone and email;Assisting with the online listing of properties;Scheduling and coordinating viewings;Processing and verifying rental files and documents;Preparing and administratively finalizing rental agreements.
Olenex supplies a broad range of edible oils and fats to customers around the world. With thirteen refineries across Europe, the company serves both food and non-food industries, producing liquid and tropical oils. Olenex is active in trading and sourcing raw materials, and emphasizes sustainability and fair trade through its #SharedResponsibility initiative. Role overview This Customer Service Administrative Support Specialist role is based at the Central Post Office in central Rotterdam, Zuid-Holland. Olenex seeks someone organized and experienced to support daily business operations while upholding strong customer service standards. Main responsibilities Process customer orders and verify transaction accuracy Manage invoicing tasks and maintain financial records Handle data management duties and prepare regular reports Serve as a reliable contact for both customers and internal teams Contribute to improving the quality, stability, and efficiency of customer service processes Work environment Olenex values professional growth and offers training and development opportunities. Team members are recognized for their contributions, and collaboration and continuous improvement are part of daily work life.
What will you contribute?VluchtelingenWerk provides essential support to refugees and asylum seekers from the moment they arrive in the Netherlands until they successfully navigate their way into Dutch society. We offer guidance and assistance to residents at our integration location in Woerden and Oudewater. In this role, you will serve as the right-hand support to our social facilitators.As an administrative support specialist, your contributions will enable team leaders and volunteers to focus on providing impactful social guidance. Together, you will make a significant difference for individuals who have had to leave everything behind.Your Responsibilities:You will actively engage with our digital Refugee Tracking System (VVS).Your tasks may include:Initiating, following up, and making calls.Collaborating with clients to contact organization X and emailing organization Y.Answering standard questions from status holders.Providing practical support during our 'regulation days'.If you are passionate about helping status holders build a promising future in the Netherlands and enjoy working in an office with a practical to-do list, then the role of Administrative Support Specialist at VluchtelingenWerk Woerden-Oudewater is perfect for you!
Join our dynamic team as an IT Administration Specialist at Rituals Cosmetics. In this pivotal role, you will be responsible for ensuring the seamless operation of our IT infrastructure, supporting our team members, and enhancing our technological capabilities. You will collaborate with various departments to implement effective IT solutions and maintain system integrity.
Full-time|Remote|Remote — Tilburg, North Brabant, Netherlands
SupportYourApp provides customer and technical support services to global tech companies, including well-known brands such as MasterCard, Calm, and MacPaw. Since 2010, the company has operated in over 30 countries and 60 languages, serving clients across a range of industries. Role overview This remote Administration & Operations Specialist position is open to candidates fluent in Dutch, whether based in Tilburg, North Brabant, or working from elsewhere. The team values multicultural and multilingual collaboration, and the company emphasizes a People First management approach that supports skill development and personal growth. What you will do Prepare and process sales invoices, supporting accounting and administrative tasks Manage accounts receivable, including following up with customers about invoices, payments, and contracts Verify customer orders and ensure accurate processing and documentation in internal systems Keep customers informed about the status of their files, orders, and administrative processes Enter, update, and manage sales contracts in the database, maintaining data accuracy Handle general administrative duties, such as reception support, phone coverage, and office management tasks Assist with daily operations and help carry out internal operational projects Facilitate communication between internal teams and customers to improve service quality Maintain organized documentation and records, ensuring deadlines and follow-ups are met
Are you service-oriented, technically proficient, and ready to make a significant impact within our IT team? As an IT Support Specialist, you will be the primary contact for colleagues with IT inquiries. You will ensure that our systems function smoothly and that processes operate at their best. Based at our headquarters in Amersfoort, you will support nearly 600 colleagues across 10 locations and play a vital role in our IT services.What Will You Do?Alongside two experienced IT colleagues, you will form a close-knit, professional team. You will communicate daily with colleagues from various departments, both nationally and internationally. Your responsibilities will be diverse and challenging. You will:Troubleshoot Issues: Receive reports, log them, analyze disruptions, resolve them or escalate as necessary while always monitoring progress;Provide User Support: Offer advice, information, and clear instructions as needed;Support IT Processes: Maintain work instructions and manuals;Manage IT Assets: Register hardware during onboarding and offboarding of employees;Set Up Workstations: Install hardware and software, both automated and manual;Collaborate Internationally: Coordinate tickets with colleagues abroad.What Do We Offer You?You will be given a challenging role where you have the space to grow and take on responsibilities. As a developing professional, SWARCO entrusts you with IT issues from A to Z, within a team that values collegiality and a positive work atmosphere. You will take charge of your development, and SWARCO will assist you in achieving your goals. Naturally, this comes with a strong benefits package:Salary: € 2,863 to € 4,335 (scale 7) based on 40 hours, depending on education and experience;Leave: 25 vacation days and 13 ATV days for full-time employment. Your work-life balance is a priority;Facilities: A mobile phone and laptop to perform your job effectively.Pension: Accumulation via PMT, with us covering approximately 2/3 of the premium;Future Perspective: Opportunity for a permanent position.
Contribute to a Worthy Cause!VluchtelingenWerk supports refugees and asylum seekers from the moment they are welcomed in the Netherlands until they find their own way in Dutch society. We provide legal support and guidance to residents at our shelter locations in Almelo and surrounding areas. This assistance aims to offer clarity and calm during their tumultuous circumstances.As an administrative volunteer, your support will enable team leaders and other volunteers to focus on the essential legal guidance they provide. Together, you will make a significant difference for individuals who have had to leave everything behind.Your Role:The tasks may vary based on the composition of the residents at the shelter locations. However, you will actively engage with our digital Refugee Tracking System (VVS) and primarily work behind the scenes, with limited to no direct client contact.Your responsibilities may include:Managing resident lists from shelter locationsRequesting and/or transferring digital filesMaintaining your email inbox along with the location's email inboxInforming lawyers about the relocation of clients
Part-time|Hybrid|Amersfoort e.o., Utrecht, Nederland
Together, we organize impactful treatmentYour RoleAt Beweging 3.0, we believe that effective treatment begins with excellent support. As an administrative support associate for treatment services, you will be an essential link behind the scenes of the KR8 Expertise Center. You will ensure clarity, continuity, and tranquility in a dynamic treatment environment. Thanks to your organizational skills, treatment providers can focus on what truly matters: delivering appropriate care and treatment for clients.Your Place in the OrganizationYou will be working within the KR8 Expertise Center, the treatment and expertise hub of Beweging 3.0. Within KR8, treatment providers collaborate multidisciplinary, both at residential locations and in the community.Together with your colleagues in the administrative team, you will support treatment providers within KR8. You will closely collaborate with various disciplines and maintain contact with external healthcare providers, such as general practitioners, hospitals, and other partners in the care chain. The short communication lines facilitate smooth collaboration.The TeamYou will be part of a dedicated and professional administrative team within the KR8 Expertise Center. Currently, the team consists of eight colleagues, each with their own area of expertise. Together, you will support treatment providers broadly and ensure the smooth running of daily treatment processes.Although some work is done remotely, communication remains direct. We easily find each other, regularly align, and there is space for physical meetings. Collaboration, mutual support, and job satisfaction are vital to us; you are never alone.As an administrative support associate for treatment services, you will have a varied and responsible role. You will:Schedule home visits and manage the related administration for community treatmentProvide administrative support to treatment providers regarding client intake, flow, and discharge processes
Role overview InPost seeks an Administrative Assistant & Permit Specialist to join the team in Vianen. This position plays a central role in daily operations by supporting administrative processes and coordinating permit compliance. The work helps keep business activities organized and ensures all regulatory requirements are met. What you will do Handle a range of administrative tasks to support colleagues and daily workflow Coordinate permit applications and renewals, tracking their progress Monitor compliance with relevant laws and regulations Maintain accurate records and documentation related to permits and operations Requirements Strong attention to detail and a motivated approach Ability to manage several tasks at once Willingness to contribute to a team that is building and growing This Vianen-based role offers the opportunity to support InPost’s continued growth and success by ensuring smooth operations and regulatory compliance.
Part-time|€8.74/hr - €16.91/hr|On-site|Zwolle, Overijssel, Nederland
Ben jij op zoek naar een uitdagende bijbaan in Genemuiden of Zwolle waar je actief aan de slag kunt? Hou je ervan om orders te picken en vrachtwagens te laden met onze hoogwaardige vloerproducten? Of heb je interesse in een functie waarbij je klanten ondersteunt en administratieve taken uitvoert? Bij Cotap hebben we diverse mogelijkheden voor jou! Wat ga je doen?Als oproepkracht bij Cotap kun je aan de slag in ons magazijn als logistieke medewerker, of je kunt werken op kantoor, zoals binnen de afdeling Klantcontact of Finance.
Full-time|€3K/yr - €3K/yr|On-site|Veenendaal, Utrecht, Nederland
Sales Support SpecialistAre you energized by creating structure, organizing tasks, and supporting colleagues? Do you pay attention to detail and don't mind making follow-up calls to ensure everything runs smoothly? If so, the role of Sales Support Specialist at Financial Lease Partner could be the perfect fit for you.In this position, you will play a vital role in ensuring the seamless operation of our sales organization and our partnered automotive businesses.Your Responsibilities:As a Sales Support Specialist, you will be the administrative backbone of the commercial team. You will ensure that processes are efficient, information is accurate, and your colleagues can proceed with their work.· Maintain the administration of automotive businesses in Salesforce· Send new partnership agreements to automotive businesses and ensure they are signed· Actively follow up on outstanding agreements (via email and phone)· Manage and maintain lease calculators on the websites of partnered automotive businesses· Handle additional office management tasks as necessary
Part-time|€3K/yr - €4.2K/yr|On-site|Velserbroek, Noord-Holland, Nederland
Role Overview As a Healthcare Planner (Administrative Specialist) at Hartekampgroep in Velserbroek, Noord-Holland, the focus is on ensuring the right healthcare professionals are scheduled at the right times. This position supports both fixed teams and a flexible staffing pool, directly influencing the continuity and quality of care for clients and the job satisfaction of colleagues. This role goes beyond daily scheduling. It provides clarity, anticipates staffing needs, and supports the organization's shift from a traditional scheduling bureau to a more forward-thinking planning office. The work environment is dynamic, offering opportunities to help shape smarter planning and improve internal processes. For those who enjoy creating structure, thinking ahead, and connecting people through planning, this position offers the chance to make a real difference across the organization and for the individuals receiving care. Main Responsibilities Translate staffing capacity into practical, workable schedules. Collaborate with team managers, care teams, and support services to align schedules with organizational needs. Manage location schedules or coordinate the flexible pool, ensuring timely deployment of staff in response to requests. Maintain oversight and accuracy in all scheduling, with attention to the people behind the plans. Identify staffing bottlenecks and proactively propose solutions that balance care needs, regulations, and staff satisfaction. Advise team managers on workforce deployment strategies. Contribute to the ongoing development and improvement of the planning office. What Hartekampgroep Offers Salary according to CAO Gehandicaptenzorg in FWG 45 (€2,992 to €4,178 based on 36 hours). One-year contract with a one-month probationary period. With mutual satisfaction and good performance, the intention is to offer a permanent position (28-36 hours). Chance to help further develop the planning office. Role includes both operational and tactical responsibilities. Active staff association for social and recreational activities. Pension plan with Zorg en Welzijn (PFZW). Holiday pay (8%) and a year-end bonus (8.33%) based on gross annual income. Flex Benefits program: purchase products such as bicycles, tablets, phones, laptops, or a gym membership with tax advantages.
Role overview ShareCompany Group is hiring an ICT Support Specialist based in Amersfoort, Utrecht. This position centers on supporting two main platforms: Atrea, a workforce management system, and MediaMyne, an internal communication solution. Atrea streamlines time tracking, activity logging, and access control for organizations. Its automated features handle calculations for worked hours, overtime, and allowances. Additional functions include leave management, resource scheduling, and location tracking, all designed to keep workforce data accurate and HR processes efficient. MediaMyne enables internal communication through narrowcasting and an Employee App. Its content management system makes it easy for organizations to share information on centrally managed displays and mobile devices, aiming to increase engagement across the workplace. As the primary contact for clients, the ICT Support Specialist helps keep both platforms running smoothly. The role suits someone who enjoys technical troubleshooting, analyzing data, and working directly with customers in a small to medium-sized business context. Over time, responsibilities will expand to include more complex challenges, with support from a manager. What you will do Provide first and second-line support for Atrea and MediaMyne, handling technical issues and assisting customers. Oversee the ticket process from start to finish: prioritize, assign, resolve, and monitor service levels and ticket progress. Analyze issues, identify recurring problems, and propose process improvements. Escalate to product or engineering teams when necessary. Support key users and administrators by explaining technical concepts in clear terms. Collaborate with internal teams across support, product, and operations to resolve issues and contribute to ongoing improvements. Show ownership, structure, attention to detail, and communicate effectively with both technical and non-technical stakeholders.
Contract|On-site|Poeldijk, South Holland, Netherlands
Join the Leading #AvoExperts Westfalia Fruit is a premier multinational supplier of fresh fruit and value-added products to global markets. Through our vertically integrated supply chain, we cultivate, purchase, ripen, package, process, and sell high-quality avocados and fresh products – all year round and across the globe. Recognized for having the largest avocado production in the world, we are known as the leading #AvoExperts and are the preferred supplier for both retail and wholesale clients serviced from our sales offices in the United Kingdom, Europe, North America, Latin America, and South Africa. We are looking to enhance our team in Poeldijk with a Sales Support Specialist on a fixed-term contract of 12 months.The Sales Support Specialist is an integral member of the Westfalia Fruit Commercial team, providing exceptional administrative support to ensure the smooth operation of the department. In this role, you will be responsible for a variety of tasks that directly contribute to the team's success, working closely with internal stakeholders to maintain accurate data, manage information, and streamline processes.Key Responsibilities Include:Deliver exceptional administrative support to the commercial team, ensuring seamless departmental operations.Maintain accurate and up-to-date commercial data in internal systems for efficient sales order processing.Efficiently process sales orders, purchase orders, and invoices while keeping internal stakeholders informed of progress.Proactively identify and resolve administrative obstacles to ensure team success.Ensure data integrity through meticulous record-keeping and error-checking.Collaborate effectively with internal departments to streamline processes.Qualifications:Essential:Exceptional attention to detailStrong computer skillsProficiency in Microsoft ExcelExcellent organizational skillsStrong communication and interpersonal skillsFluency in Dutch and English.Desirable:Experience in a commercial administrative role.Experience with fresh produce or supply chain.Benefits:Competitive salary26 days of paid vacation plus national holidaysCompany pension schemeCompany phone and laptop
As a vital member of our support team, you will serve as the key link between clients, partners, and cutting-edge technology. Your role involves providing user support, testing new products, and delivering practical solutions to technical challenges. Every day in this dynamic position brings new challenges and opportunities!What Will You Do?You will offer technical support via phone and email, both at our office in Almere and on-site at client locations.You will test and roll out new products based on IP communication (audio and video).You will analyze issues, actively listen, and collaborate with manufacturers to find practical solutions.
Full-time|On-site|Amsterdam, Noord-Holland, Nederland
Over VandebronVandebron is ontstaan in 2014 en heeft als doel de energietransitie te versnellen door consumenten direct te verbinden met lokale, duurzame energieproducenten. In ons tweede hoofdstuk streven we ernaar om 100% groene energie, 100% van de tijd beschikbaar te maken met innovatieve oplossingen zoals het flexibel gebruik van wind- en zonneparken, slim opladen van elektrische voertuigen en effectieve energieopslag.Wij zetten ons actief in voor een duurzame toekomst met een vleugje rebellie. Bij Vandebron geloven we in goede energie en slimme oplossingen.Jouw RolAls Finance Administrative Specialist ben je de drijvende kracht achter onze financiële processen. Je maakt deel uit van een team dat zich richt op het bouwen van een schaalbare en toekomstbestendige administratie. Jouw nauwkeurigheid en proactieve benadering zijn essentieel voor het creëren van een solide financiële basis, die ons in staat stelt om strategische beslissingen te nemen en de energietransitie te versnellen.Deze rol biedt de perfecte gelegenheid om diepgaand inzicht te krijgen in de volledige financiële operatie. Je zult werken met complexe transactievolumes en procesverbeteringen, waarbij je niet alleen problemen identificeert, maar ze ook oplost.VerantwoordelijkhedenJe concentreert je op de betrouwbare uitvoering en continue verbetering van onze kernprocessen binnen Accounts Receivable (AR) en Accounts Payable (AP). Je zorgt ervoor dat alles tijdig en foutloos verloopt, terwijl je ook nadenkt over hoe we onze processen slimmer kunnen maken.Beheer van dagelijkse operaties, inclusief bankreconciliaties, facturatie, en het voorbereiden van batches zoals automatische incasso’s en terugbetalingen.Actief meedenken over schaalbaarheid van processen, waaronder systeemwijzigingen, datamigraties en verdere automatisering van factuurstromen.Samen met het team bouwen aan sterke interne controles en zorgen voor transparante, efficiënte administratieve processen.Ondersteunen van maandafsluitingen door financiële data te valideren en reconciliaties 'audit-ready' te maken.
About UsFounded in 1919, IRCA Group, a prominent portfolio company of Advent, stands as a leading global B2B provider of premium semi-finished ingredients. Our extensive product range includes high-quality chocolate, decorative items, creams, inclusions, nuts and pistachios, pastry mixes, gelato components, and various essential solutions tailored for industrial clients and independent artisanal producers.With a workforce exceeding 2,400 employees and 22 manufacturing facilities worldwide, IRCA Group boasts a remarkable history of growth and international reach, generating revenues of €1 billion.Our Dutch office located in Heerhugowaard is home to the Dobla Innovation Center and plays a vital role in our regional commercial operations.Role OverviewAs a Commercial Support Specialist, you will serve as a pivotal support pillar for the Sales team, merging structured commercial execution with proactive customer and campaign assistance. Although your primary focus will be on the Dobla brand, you will also maintain a comprehensive understanding of the entire IRCA product portfolio to facilitate cross-selling opportunities and deliver complete product solutions to our customers.You will act as the vital link between customers, the Sales team, and various internal departments (Planning, Marketing, Product Development, Customer Care & Logistics, Quality, Controlling), ensuring that the Dobla brand achieves both operational excellence and significant commercial impact.Your objective is to provide proactive, structured, and hands-on support to the Sales team across the EMEA region, actively driving commercial growth.
Join our dynamic team at CaseWare International as a Cloud Support Specialist. In this role, you will be at the forefront of providing exceptional support to our cloud-based software solutions. You will assist clients in troubleshooting, resolving issues, and ensuring smooth operations of our products in their cloud environments.
