Administrative Assistant / Receptionist

Grupo MariposaGuatemala

On-site Full-time

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Experience Level

Entry Level

Qualifications

Ideal candidates will possess:Excellent communication and interpersonal skillsProficiency in Microsoft Office SuiteStrong organizational and multitasking abilitiesA proactive attitude and the ability to work independently

About the job

About the Role

Grupo Mariposa is hiring an Administrative Assistant / Receptionist in Guatemala. This position serves as the first point of contact for visitors and clients, helping manage the front desk and supporting daily office operations. Strong organizational skills and a professional attitude are essential to keep activities running smoothly.

About Grupo Mariposa

Grupo Mariposa is a leading company in the region, known for its commitment to excellence and innovation. We pride ourselves on fostering a collaborative and inclusive work environment where every team member can thrive.

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Admissions Administrative Specialist

Universidad del Valle de Guatemala

Full-time|On-site|Guatemala City

Role Overview Universidad del Valle de Guatemala seeks an Admissions Administrative Specialist in Guatemala City. This position supports the admissions process and helps create a positive experience for prospective students. Main Responsibilities Manage and respond to inquiries from prospective students Process student applications accurately and efficiently…

Apr 14, 2026

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Klaviyo Specialist & Shopify Administrator | Remote LATAM

hirehawk

Full-time|$1.2K/mo - $1.8K/mo|Remote|Remote — Guatemala City, Guatemala, Guatemala

Join our team as a Klaviyo Specialist & Shopify Administrator, where you will play a crucial role in driving our email marketing campaigns and optimizing our e-commerce operations. This full-time, remote position requires alignment with U.S. business hours (Pacific Time Zone). You will be tasked with developing sophisticated email marketing flows, analyzing campaign performance, and ensuring brand consistency across all platforms. Your expertise will also extend to managing the backend of our Shopify store, optimizing product listings, and integrating TikTok Shop functionalities to broaden our sales channels.As a strategic thinker, your proactive recommendations will drive growth and enhance our online sales performance. We seek a detail-oriented individual who excels in a flexible work environment and is committed to our long-term vision.

Feb 16, 2026

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Administrative Assistant / Receptionist

Grupo Mariposa

Full-time|On-site|Guatemala

About the Role Grupo Mariposa is hiring an Administrative Assistant / Receptionist in Guatemala. This position serves as the first point of contact for visitors and clients, helping manage the front desk and supporting daily office operations. Strong organizational skills and a professional attitude are essential to keep activities running smoothly.

Apr 17, 2026

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Finance and Administration Manager

Sika AG

Full-time|On-site|Guatemala City

Sika AG is seeking a Finance and Administration Manager to join the team in Guatemala City. This role leads both financial operations and administrative processes, aiming to maintain strong financial health and ensure compliance with local requirements. Key responsibilities Oversee daily financial activities, including accurate reporting and recordkeeping Monitor and enforce compliance with Guatemalan financial regulations Contribute to and help implement strategic initiatives that support company growth Supervise administrative functions to keep business operations efficient Location This position is based in Guatemala City.

Apr 20, 2026

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Financial Administrator

Latin Top Jobs Group

Full-time|GTQ 5.5K/yr - GTQ 6K/yr|On-site|Guatemala

Latin Top Jobs Group is a regional leader with over 30 years of experience in human talent services and business management, dedicated to ensuring the success of companies and professionals.We pride ourselves on delivering the highest quality service, providing personalized attention to each of our clients. We treat every project as if it were our own, because the success of our clients is also our success.Position Objective:To efficiently implement the due process for bonds, ensuring compliance with necessary controls to minimize company risk through thorough client and bond analysis.Requirements:• Bachelor's degree in Business Administration or related fields.• Minimum of 2 years of experience in similar positions within the bonds or finance sector.• Knowledge of current laws, documentation identification, and financial analysis.Responsibilities:• Provide timely support to clients and bond intermediaries via email, phone, or in-person while implementing necessary processes and controls.• Request necessary documentation from clients for their financial and bond files.• Generate invoices within the system.• Request financial limits from the risk department and, if applicable, approvals.• Collect bond payments and apply them accordingly.• Ensure comprehensive and correct guarantees are obtained as per approval.• Maintain an organized and inventoried storage of bonds in a safe.• Classify bonds in the safe by status, ensuring proper segregation of active and expired bonds.• Digitally manage client files, bonds, and promissory notes.• Regularly manage expired bonds.• Implement periodic inventory audits of guarantees.• Develop processes for guarantee safekeeping, coverage limits, and counter bonds.• Create checklists for each bond.• Conduct risk analysis.• Present quotes to clients/intermediaries.

Mar 24, 2026

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Remote Administrative Assistant

Solvo Global

Full-time|Remote|Guatemala City

Are you a highly organized, dependable, and client-focused professional seeking a rewarding long-term remote role? Solvo Global is excited to invite applications for the position of Remote Administrative Assistant. This role is pivotal in supporting a client-centric organization while upholding exceptional communication standards. Role Overview The Administrative Assistant serves as the primary support contact, acting as a liaison between the owner and incoming communications. This vital position helps maintain the company’s esteemed reputation for responsiveness, professionalism, and trust while working remotely. Core Responsibilities• Act as the first point of contact by managing forwarded calls and addressing basic inquiries with professionalism.• Learn and accurately complete the company’s intake form for all new clients.• Ensure timely follow-up and communication with prospective clients, making certain that every inquiry is acknowledged and addressed.• Understand and actively advocate for the company’s core values and internal processes.• Maintain professionalism, confidentiality, and responsiveness in a remote working environment.• Serve as the eyes and ears of the organization in the owner’s absence, fostering consistent daily communication to ensure alignment and effective follow-up. Systems & Tools• Efficiently manage scheduling and coordination using Google Calendar.• Support the maintenance and updating of the company CRM once trained.• Utilize phone, email, and digital communication platforms effectively.• Exhibit strong computer skills and adaptability to new systems. Ideal Candidate Profile• Bilingual – Advanced conversational English (C1 or B2+ required).• 1–2 years of experience in administrative, customer support, or assistant roles.• Highly responsive, reliable, and detail-oriented.• Excellent communication and interpersonal skills.• Compassionate, client-centered mindset.• Discreet and trustworthy when handling confidential information.• Self-motivated and comfortable working independently.

May 4, 2026

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Head of Administrative Risk Unit

Latin Top Jobs Group

Full-time|On-site|Guatemala

Latin Top Jobs Group is a renowned company with a strong regional presence, boasting over 30 years of expertise in human talent services and business management. Our mission is to drive the success of companies and professionals alike.We are dedicated to providing exceptional service, adhering to the highest quality standards while offering personalized attention to each of our clients. Every project is treated as our own, as we understand that our clients' success translates to our own.

Dec 11, 2025

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Virtual Tutor - Business Administration

Universidad del Valle de Guatemala

Full-time|Remote|Guatemala City

Universidad del Valle de Guatemala seeks a Virtual Tutor specializing in Business Administration. This role is based in Guatemala City and centers on helping students succeed through online support. Key responsibilities Lead online tutoring sessions covering business administration topics Support students with coursework and assignments Foster a positive, productive learning environment Impact of the role This position plays a part in strengthening students' academic skills and preparing them for future leadership in business. The guidance provided in this role directly shapes students' educational journeys.

Apr 24, 2026

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Administrative Chief of Market Resources - Coastal/Western Region

Grupo Mariposa

Full-time|On-site|Cuyotenango

We are seeking a highly skilled and motivated Administrative Chief of Market Resources to join our dynamic team at Grupo Mariposa. This pivotal role is focused on overseeing and optimizing the management of resources across our coastal and western regions. The ideal candidate will be responsible for strategic planning, resource allocation, and ensuring operational excellence within our market operations.

Mar 12, 2026

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Remote Administrative Assistant - E-commerce Support

distro

Full-time|Remote|Guatemala City

Join Our Team as an Online Administrative Assistant! (Remote – Colombia & Guatemala) We are looking for a motivated and meticulous Online Administrative Assistant to enhance our expanding e-commerce operations. If you excel in dynamic environments, have a passion for organizing processes, and possess a strong background in online retail workflows, this is the perfect opportunity for you! In this role, you will manage daily order processing, maintain product listings, communicate with customers, and perform light bookkeeping to ensure our online store operates seamlessly. Key Responsibilities:- Review and process online orders, including cancellations and fraud checks.- Coordinate return and exchange requests.- Upload orders to ShippingEasy and oversee expedited fulfillment.- Provide customer support via email and phone regarding orders, returns, and shipping concerns.- Maintain and update product listings across various platforms.- Assist with basic bookkeeping tasks, such as invoicing and credit memo processing.

Feb 11, 2026

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Billing Specialist

Distro

Full-time|Remote|Guatemala City

Join Our Team: BILLING SPECIALIST in Guatemala! Work Schedule: Monday to Friday | 8:00 AM – 5:00 PM CST Fully Remote Are you meticulous and experienced in billing? We are on the lookout for a talented Billing Specialist to assist with invoicing, collections, and provider payments for our innovative Hint Connect product. Key Responsibilities: Oversee monthly billing processes and conduct invoice reconciliations.Generate and issue invoices and adjustments for clients and providers.Monitor incoming payments and actively follow up on any outstanding balances.Address non-payment issues promptly to ensure timely collections.Manage payments to provider affiliates.Maintain precise client account records and update the Hint platform as necessary.Adhere to billing schedules and consistently meet critical deadlines. Qualifications: 2–5 years of relevant experience in billing or invoicing.Unmatched attention to detail.Excellent time management and organizational abilities.Strong communication skills and accountability.Proficient in advanced Excel and/or Google Sheets.Able to thrive under pressure and meet deadlines effectively. Why Work With Us? Enjoy a 100% remote role based in Guatemala.Collaborate with a dynamic and expanding product team.Make a significant impact on our financial operations.Be part of a fast-paced and collaborative team environment. Interested? Send your CV via DM or to: martin.valente@solvoglobal.com

May 4, 2026

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Internal Accounting & Reconciliation Specialist - Merchant Services

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NRS PAY is a premier provider of payment processing and merchant services, empowering businesses to optimize their financial operations with efficiency and precision. As we expand our reach, we are on the lookout for a meticulous and organized Internal Accounting & Reconciliation Specialist to enhance our essential financial functions.Position Overview: We seek a detail-oriented accounting professional to oversee the daily reconciliation of wire transfers, both incoming and outgoing, while monitoring critical financial elements such as interchange fees, chargebacks, rejects, and reserves. This pivotal role will be central to our finance operations, ensuring accuracy, transparency, and compliance in all monetary transactions.

Jun 4, 2025

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Motoventas Specialist

Grupo PAF

Full-time|On-site|Villa Nueva

As a Motoventas Specialist, you will engage in the pre-sales process with clients in the open market of the capital city. Your responsibilities will include identifying and attracting new clients while ensuring the fulfillment of sales targets.

Sep 10, 2019

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Dynamic Recruitment Specialist

idt

Full-time|On-site|Guatemala

The Recruitment Specialist will play a pivotal role in overseeing the complete recruitment process, from identifying and sourcing talent to seamlessly onboarding new hires. This position entails crafting and refining recruitment strategies, utilizing existing channels, and innovating new avenues to enhance candidate flow. Key responsibilities include screening and interviewing candidates and providing comprehensive feedback on the recruitment progress for various roles within the IDT Guatemala office.We are seeking a professional with exceptional communication skills, strong interpersonal abilities, and a collaborative spirit. Experience in recruiting for diverse roles is highly preferred.

Mar 20, 2023

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Business Specialist

Grupo Mariposa

Full-time|On-site|Guatemala City

Join our dynamic team at Grupo Mariposa as a Business Specialist, where you will play a crucial role in strategizing and implementing business initiatives that drive growth and success. As a key contributor, you will work collaboratively with various departments to streamline processes, enhance customer satisfaction, and deliver exceptional results.

Nov 12, 2025

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Use Case Operations Specialist

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Join our dynamic team at Grupo Mariposa as a Use Case Operations Specialist! In this pivotal role, you will be responsible for analyzing and implementing operational strategies that optimize our commercial processes. Your insights will drive efficiency and enhance customer satisfaction.

Apr 9, 2026

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Liquidation Specialist at Grupomariposa | Zacapa

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Full-time|On-site|ZACAPA

Grupomariposa seeks a Liquidation Specialist to join the logistics team in Zacapa. This full-time role centers on managing the liquidation process and supporting inventory control while following company policies. Main responsibilities Manage the liquidation of inventory and assets Ensure all liquidation activities comply with company procedures Contribute to efficient inventory management and related logistics operations What we look for Keen attention to detail Interest or experience in logistics and inventory management Ability to follow established policies and processes This position is based in Zacapa and requires full-time availability.

Apr 22, 2026

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Logistics Transportation Specialist

Grupo Mariposa

Full-time|On-site|Guatemala

Grupo Mariposa is looking for a Logistics Transportation Specialist based in Guatemala. This position focuses on coordinating transportation logistics and supporting the smooth movement of goods across the supply chain. Role overview The Logistics Transportation Specialist manages day-to-day logistics activities, working to ensure that shipments reach their destinations efficiently. This role involves close collaboration with other departments to keep deliveries on schedule and maintain strong service standards. Key responsibilities Oversee and coordinate transportation logistics for goods movement Work with teams across the company to facilitate timely deliveries Support efforts to optimize supply chain operations and service levels Collaboration This position requires regular communication with colleagues in different departments to resolve issues and support the company’s delivery commitments.

Apr 29, 2026

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Senior CRM Specialist

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Full-time|Remote|Guatemala City

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Apr 29, 2026

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Instructional Design Quality Specialist

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Full-time|On-site|Guatemala City

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Mar 24, 2026

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