About the job
The Assistant Property Manager plays a vital role in supporting the Property Manager(s) in overseeing the efficient management of a commercial, industrial, or retail property portfolio. This includes engaging in marketing, operational procedures, and financial activities to ensure optimal property performance.
Key Responsibilities:
- Provide consistent services in line with established policies, regulations, and contractual commitments.
- Review and authorize vendor invoice payments, ensuring compliance with management agreements and LPC policies.
- Assist in crafting and submitting timely monthly reports and budget packages tailored to client specifications.
- Support the preparation of tenant rent and Common Area Maintenance (CAM) reconciliations and escalation recovery charges.
- Collaborate with lease administration and accounting for lease management tasks, utilizing various company systems.
- Facilitate tenant move-ins and move-outs, ensuring properties are maintained in exemplary condition for tours.
- Address tenant inquiries and coordinate swiftly with administrative and technical teams to resolve any issues.
- Manage contract documents, purchase orders, and vendor coordination for property services.
- Participate in bidding processes to ensure competitive pricing and quality services.
- Verify tenant billings for accuracy and oversee collections efforts.
- Conduct regular property inspections, recommending necessary maintenance and improvements in conjunction with contractors.
- Assist in developing emergency response plans and ensuring readiness for potential incidents.
- Actively contribute to team performance through thoughtful execution of assigned duties and suggestions for process improvements.
- Maintain effective client communications, ensuring reports are accurate and timely.
- Perform additional duties as required.
