About the job
The Assistant Property Manager plays a crucial role in supporting the Property Manager(s) in overseeing the management of a commercial, industrial, or retail property portfolio. This includes responsibilities related to marketing, operations, and financial activities.
Key Responsibilities:
- Ensure compliance with policies, procedures, regulations, and contractual obligations while delivering services.
- Review and authorize vendor invoices in accordance with management agreements and LPC policies.
- Assist in the preparation and dissemination of accurate monthly reports and budget packages in line with client expectations.
- Support data collection and the drafting of tenant rent and Common Area Maintenance (CAM) reconciliations and escalation recovery charges.
- Coordinate lease administration processes alongside accounting, including setting up leases, handling changes, and generating reports using various systems.
- Facilitate tenant move-ins and move-outs, ensuring properties are maintained in 'tour ready' condition.
- Address tenant requests, ensuring swift resolution of issues by administrative and technical staff.
- Manage contract documentation, purchase orders, and vendor service coordination.
- Assist in vendor bidding processes.
- Review tenant billings for accuracy and manage aging reports and collections.
- Conduct regular property inspections, recommending maintenance and improvements as necessary.
- Help develop emergency response plans and organize necessary drills and training.
- Contribute positively to team performance through proactive engagement and system improvement suggestions.
- Prepare and deliver timely client communications and reports.
- Perform other assigned duties as required.
