About the job
Commercial Real Estate Loan Administrator
Role Overview
The Commercial Real Estate Loan Administrator plays a vital role in providing comprehensive administrative and documentation support throughout the credit lifecycle. This position encompasses everything from deal execution and closing to ongoing portfolio management, ensuring that all documentation is accurate and that there is effective coordination with both internal and external stakeholders. Timely tracking of requirements in alignment with credit policy and operational standards is paramount.
Key Responsibilities
- Establish and maintain a structured documentation system for deals, including the creation of opportunity folders and the organization of pertinent documents throughout the credit lifecycle.
- Conduct initial administrative due diligence for pre-screening, which includes basic public searches and internal eligibility evaluations.
- Utilize standardized documentation checklists to ascertain the necessary documentation for credit transactions.
- Order and monitor third-party reports essential for underwriting and closing, including appraisals, environmental assessments, property condition evaluations, and seismic reports.
- Work closely with closers to ensure alignment on indicative closing timelines and assist with drafting and managing closing schedules.
- Execute quality control checks on documentation packages prior to underwriting submission to guarantee accuracy and completeness.
- Support the preparation of loan documentation and closing by tracking required items against closing checklists and coordinating necessary administrative input.
- Prepare administrative forms and supporting information essential for loan booking and funding.
- Monitor the receipt and application of closing-related fees and verify that all payments are processed accurately.
- Collect periodic servicing documentation from clients, such as financial statements and aging reports, in compliance with monitoring requirements.
- Image, upload, and maintain loan documentation within systems of record (e.g., Synergy).
- Update ticketing and tracking systems to reflect the receipt of documentation and the completion of servicing requirements (e.g., Loan IQ).
