About the job
As a Construction Project Manager Virtual Assistant focused on Operations & Coordination, you will serve as the essential operational support for our general contracting projects. This is not a conventional support role; you will be dynamically engaged in ensuring that construction activities align seamlessly with field teams, vendors, timelines, permits, and JobTread data.
We are looking for someone who takes initiative and addresses coordination challenges proactively. If you are someone who prefers to wait for direction, this position may not be suitable for you.
Key Responsibilities
1. Project Coordination
- Monitor active project timelines, promptly identifying any deviations or delays in milestones.
- Adjust schedules based on field inputs, vendor delays, or permit issues.
- Proactively seek information from relevant stakeholders when updates are lacking.
2. JobTread System Management
- Ensure the accuracy of JobTread data, including budgets, schedules, RFIs, submittals, and change orders.
- Identify and rectify any incomplete or inconsistent data entries.
- Ensure project documentation reflects real-time field conditions.
3. Field Coordination
- Serve as the communication link between Project Managers, site superintendents, and field crews.
- Resolve any discrepancies in field updates without unnecessary escalation.
- Manage stakeholder interactions directly to close gaps in communication.
4. Vendor & Logistics Management
- Handle communications with vendors regarding lead times, orders, and delivery status.
- Follow up rigorously on any delayed shipments.
- Coordinate delivery schedules to align with the actual site readiness.
5. Permits & Compliance Monitoring
- Track permit statuses and follow up with authorities for updates.
- Keep an organized archive of compliance documents, ensuring all revisions are accurate.
- Highlight potential risks related to permit delays and their impact on project timelines.
6. Operational Administrative Support
- Produce detailed progress reports based on live project data.
