About the job
Company Description
At Olsson, we engineer and design innovative solutions that enhance the world around us. Our commitment to being responsive, transparent, and results-oriented is unwavering, benefitting our people, clients, and the broader community.
As a people-centric firm, our greatest asset is our talented workforce. We nurture an environment that fosters growth and creativity, which cultivates a unique culture within Olsson. This philosophy not only advances our business but also leaves a positive, lasting impact on the world.
Job Description
We are looking for a detail-oriented and highly organized Document Controls Coordinator to provide essential support to our technical teams. In this pivotal role, you will ensure the precise creation, maintenance, tracking, and archiving of project documentation. Your efforts will be crucial in upholding efficient document control processes throughout various project phases and disciplines.
Under the mentorship of our project document specialists, you will manage the flow of incoming and outgoing project documents, oversee document workflows, and ensure compliance with both internal and client-specific standards.
This position offers a hybrid work opportunity from any of our office locations: Fort Worth, TX; Overland Park, KS; Omaha, NE; or Lincoln, NE.
Responsibilities
- Assist in receiving, reviewing, and processing project documents including drawings, specifications, submittals, RFIs, change orders, and correspondence.
- Maintain organized electronic filing systems to ensure accuracy, version control, and traceability.
- Upload, track, and manage project documents within document management systems.
- Ensure timely distribution of documents to internal teams, external partners, and clients based on project procedures.
- Support quality assurance checks for document formatting, completeness, and compliance with established templates and standards.
- Monitor document workflow timelines and follow up with contributors to maintain review and approval schedules.
- Assist in preparing reports, logs, and transmittals for project teams.
- Support the auditing and archiving of project documentation at milestones or project completion.
