About the job
Job Purpose
The primary objective of this role is to guarantee the precise and timely management of all Accounts Payable (AP) transactions, ensuring that all accounting entries are accurately reflected in the Company's financial records.
This position involves supervising and mentoring a team of AP staff to ensure tasks are completed with accuracy and within set deadlines.
Effective communication with both internal and external stakeholders is crucial for this role.
Key Responsibilities
- Ensure all approved supplier invoices are paid within credit terms to uphold strong supplier relationships.
- Verify that all approved statutory payments are made on time to avoid penalties.
- Oversee timely and accurate processing of staff claims to guarantee prompt reimbursements.
- Conduct reviews of creditor reconciliations for all suppliers, ensuring all transactions are accurate and errors are identified.
- Review bank reconciliations to confirm that all transactions are accurately recorded and to spot discrepancies.
- Ensure prompt follow-up on banking matters to maintain efficient cash flow, including fund transfers and bank drafts.
- Verify that all AP transactions are duly approved and recorded accurately for monthly closing.
- Maintain an up-to-date Document Checklist, ensuring all documents are submitted weekly.
- Coordinate with branches, depots, plants, and farms to collect required documents ahead of closing.
- Monitor cash flow by compiling daily cash books from both AP sections and emailing them to Treasury for repurchase placements.
- Facilitate effective communication between internal teams (AP & AR) and external parties for seamless business operations.
- Prepare data and trend analyses to aid management decision-making (including CN & DN analysis, AP aging review, and expense analysis).
- Ensure timely issuance of debit/credit notes to inter-companies.
