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Experience Level
Experience
Qualifications
Proven experience as an executive assistant or in a similar administrative role. Excellent proficiency in Microsoft Office Suite and other relevant software. Strong organizational and time management skills. Ability to handle sensitive information with confidentiality. Fluent in English; proficiency in Arabic is a plus.
About the job
Stepstone is hiring an Executive Assistant to support the executive team in Riyadh. This position plays a key part in keeping daily operations on track and helping communication flow between departments.
What You Will Do
Coordinate schedules, meetings, and travel for executives
Help manage communication among teams and departments
Assist with day-to-day administrative tasks to keep operations running smoothly
What We Look For
Strong organizational skills and attention to detail
Ability to handle multiple tasks at once
Clear, professional communication skills
Proactive approach to problem-solving
This role is based in Riyadh.
About Stepstone
Stepstone is a leading global company specializing in online job marketplaces. With a commitment to connecting job seekers with top employers, we foster an innovative and inclusive work environment. Join us in shaping the future of recruitment!
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
We are seeking an exceptional Executive Assistant to the CEO to join our dynamic team in Riyadh, Saudi Arabia. This role is ideal for a proactive and highly organized individual who excels in fast-paced environments and is adept at managing complex administrative and operational tasks at the executive level. Key Responsibilities: Deliver comprehensive suppor…
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
We are on the lookout for a distinguished Executive Assistant to the CEO who will provide essential strategic, administrative, and operational support to the Chief Executive Officer and the Executive Office. This pivotal role necessitates outstanding judgment, agility, discretion, and the capability to function smoothly in a fast-paced, high-demand executive setting.The perfect candidate will be inherently proactive, detail-oriented, highly organized, and adept at anticipating the CEO’s needs before they manifest. This position is ideal for someone who flourishes under pressure, expertly manages multiple priorities, and consistently maintains the highest standards of professionalism and confidentiality.Key Responsibilities Efficiently manage and enhance the CEO’s calendar, including meetings, invitations, and intricate travel logistics. Monitor and follow up on all requests, directives, and action items initiated by the CEO with both internal and external stakeholders, ensuring prompt execution. Proactively remind and brief the CEO on pending issues that require review, approval, or action. Act as the primary coordination and communication liaison between the CEO and internal/external parties. Create high-quality meeting materials, executive briefs, agendas, and conduct post-meeting follow-ups. Maintain organized and structured records, ensuring immediate access to crucial information. Continuously seek ways to improve efficiency, workflow, and time management for the CEO. Leverage AI and productivity tools (including ChatGPT) to streamline tasks, enhance productivity, and support executive decision-making. Collaborate closely with cross-functional teams to ensure alignment and smooth execution of strategic priorities. Display flexibility by working outside standard office hours, including evenings or weekends, as dictated by the CEO’s schedule.Requirements Must be based in Riyadh, Saudi Arabia, with the capacity to work full-time from the office. Full professional fluency in Arabic and English (both spoken and written). A Bachelor's degree is preferred, alongside strong written and verbal communication skills. A minimum of 3 years of experience directly supporting a CEO, senior executive, or business owner. Exceptional organizational capabilities, strong memory, and excellent follow-up discipline. Highly proactive; possesses the ability to anticipate needs and take initiative without awaiting instructions. Proven proficiency in AI tools such as ChatGPT, Copilot, and other productivity technologies. Capability to work flexibly, including evenings or weekends when required. Complete discretion, professionalism, and unwavering commitment to confidentiality.
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
We are looking for a dynamic and exceptionally skilled Executive Assistant to the CEO who will provide comprehensive strategic, administrative, and operational support to our Chief Executive Officer and the Executive Office. This pivotal role demands outstanding judgment, agility, discretion, and the ability to thrive in a fast-paced, high-pressure executive environment.The ideal candidate will be inherently proactive, detail-oriented, and highly organized, capable of anticipating the CEO’s needs ahead of time. This position is perfect for an individual who excels under pressure, adeptly manages multiple priorities, and consistently maintains the highest standards of professionalism and confidentiality.Key ResponsibilitiesEfficiently manage and optimize the CEO’s calendar, including scheduling meetings, managing invitations, and arranging complex travel itineraries.Monitor and follow up on all requests, directives, and action items initiated by the CEO with both internal and external stakeholders, ensuring timely execution.Proactively remind and prepare the CEO regarding pending matters that require review, approval, or action.Act as the primary liaison and communication conduit between the CEO and other parties, both internal and external.Prepare high-quality meeting materials, executive summaries, agendas, and post-meeting follow-ups.Maintain well-organized records and ensure immediate access to critical information.Continuously seek out opportunities to enhance efficiency, workflow, and time management for the CEO.Leverage AI and productivity tools (including ChatGPT) to streamline tasks and enhance executive decision-making.Collaborate closely with cross-functional teams to ensure alignment and seamless execution of priorities.Exhibit flexibility by being available to work outside standard office hours, including evenings or weekends, as required by the CEO’s schedule.
POSITION OVERVIEW:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in ensuring the smooth operation of the executive office. Your role will involve greeting visitors, managing office supplies, supervising administrative staff, overseeing budgets, and assisting with various administrative tasks, including meeting scheduling.KEY RESPONSIBILITIES:Assist with all administrative tasks delegated by the CEO.Provide necessary administrative support, including scheduling meetings, maintaining calendars, conducting research, and generating reports as required by the CEO.Manage the CEO's calendar and resolve any scheduling conflicts that arise.Prepare and format correspondence for internal and external communication, including memos, emails, presentations, and reports for the CEO.Oversee the inventory of office supplies, placing orders as needed and keeping the CEO informed.Sort incoming emails and deliveries while managing outgoing communications for the CEO.Attend meetings and draft minutes as required.Assist in planning office layouts and coordinating office relocations.Identify and implement opportunities for improving office processes and management.Establish and maintain organizational procedures and systems for office personnel, including filing, billing, accounts payable, payroll, and scheduling as assigned.Ensure the confidentiality and security of CEO personnel files.Assign and oversee clerical and secretarial functions.Coordinate travel arrangements and develop detailed itineraries.Maintain a high level of professionalism and confidentiality in all matters.Perform additional related duties as required.
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
We are seeking a highly skilled Executive Assistant to support our CEO in Riyadh, Saudi Arabia. The ideal candidate will be a proactive and exceptionally organized professional, adept at managing intricate administrative and operational tasks at the executive level within a fast-paced environment. Key Responsibilities:Offer comprehensive support to the CEO, managing calendars, meetings, travel arrangements, and confidential communications.Serve as a pivotal liaison between the CEO and various internal departments, external stakeholders, and key partners.Facilitate coordination across departments to ensure alignment with executive priorities and strategic goals.Draft professional reports, presentations, and formal communications.Prepare meeting agendas, take detailed minutes, and ensure follow-up on action items.Handle sensitive issues with utmost confidentiality and professionalism.Understand and implement organizational policies and procedures to streamline daily operations and enhance workflow efficiency.Monitor departmental and individual KPIs, prepare weekly performance reports, and conduct evaluations for staff and department heads, tracking progress towards monthly and quarterly objectives.Collaborate with internal teams to enhance the development and optimization of the organization's ERP system, improving digital workflows and operational transparency.
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
Role overview The Assistant to the CEO - Planning and Excellence at gathern works closely with the CEO in Riyadh, providing direct support for strategic initiatives and daily priorities. This position requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities at once. Main responsibilities Coordinate projects and initiatives aligned with the CEO’s planning and excellence objectives Facilitate communication between different departments and the leadership team Monitor project progress and help keep tasks on schedule Assist the CEO by tracking progress and following up on important action items Requirements Strong organizational abilities Keen attention to detail Comfort managing several tasks at once
Who Are WeWelcome to Foodics! As a premier ecosystem for restaurant management and payment technology, we have been transforming the MENA region since our inception in 2014, headquartered in Riyadh with a presence in five countries, including UAE, Egypt, Jordan, and Kuwait. Currently, we proudly serve clients in over 35 countries globally. Our groundbreaking solutions have facilitated the processing of over 6 billion orders, solidifying our status as one of the fastest-growing SaaS companies in the region. Our success is further evidenced by three funding rounds, the latest of which raised $170 million, marking the largest SaaS funding round in MENA, enabling us to enhance our innovative capabilities and better support business owners.The Role at a GlanceWe are on the lookout for a dynamic and analytical Business Manager to join the CEO Office. This pivotal role will partner closely with the CEO and the executive leadership team to spearhead strategic initiatives, manage cross-functional projects, and enhance business performance management.The ideal candidate will possess a robust background in business management or consulting and thrive in a dynamic, high-stakes executive environment.Key ResponsibilitiesSupport the CEO in strategizing and implementing critical business initiativesLead and synchronize cross-departmental projectsPrepare executive-level presentations, detailed reports, and board meeting materialsPerform market research, conduct financial analyses, and track performance metricsMonitor key performance indicators and assist in business performance managementIdentify opportunities for operational enhancements and implement best practicesFacilitate decision-making through structured analysis and strategic insightsAct as a liaison between internal and external stakeholders on behalf of the CEO Desired QualificationsBachelor’s degree in Business Administration, Management, Finance, or a related field (MBA preferred)3–5 years of relevant experience in business management, strategy, or consultingExperience at a prestigious consulting firm is highly desirableDemonstrated experience collaborating with senior leadership or executive teamsExceptional analytical and problem-solving capabilitiesOutstanding communication and presentation skillsStrong business acumenProficient in managing multiple priorities in a fast-paced settingExcellent stakeholder management skillsHigh level of discretion and professionalismFluent in Arabic and English (both written and spoken) is essentialWhat We OfferJoin us at Foodics, where we foster an inclusive and diverse culture that promotes innovation and flexibility in the workplace. We provide highly competitive compensation packages and a range of benefits designed to support your professional growth and well-being.
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
Are you passionate about your work and eager to create a positive impact? Do you aspire to transform lives and challenge the status quo? Join our dynamic team at webook.com, the leading event ticketing and experience booking platform in Saudi Arabia, renowned for its cutting-edge technology and agility. We have facilitated over 2 billion sales, supporting some of the Kingdom's largest mega-events.Position Overview:We are in search of a motivated and meticulous Project Manager to collaborate directly with the CEO in steering strategic initiatives and executing pivotal projects across the organization. This position is perfect for a candidate with over 4 years of project management experience, seeking to elevate their career within an executive setting.Key Responsibilities:Collaborate with the CEO to establish project objectives, scope, and deliverables that align with the company’s vision and goals.Develop and oversee project plans, timelines, action points, dashboards, and budgets, ensuring projects are executed and delivered on schedule.Monitor project progress, identify risks and challenges, and propose actionable solutions.Facilitate coordination among cross-functional teams to guarantee effective collaboration and resource management.Provide regular project updates, dashboards, and reports to the CEO and stakeholders, highlighting project status, key metrics, and challenges.Lead meetings to ensure project milestones are achieved and responsibilities are clearly assigned.Assist the CEO with high-priority tasks, maintaining alignment with broader business objectives.Ensure comprehensive documentation of all project activities and conduct post-project evaluations to identify areas for improvement.
We are looking for a dedicated and highly organized Executive Administrative Assistant to join our team at Jobs for Humanity. In this role, you will be responsible for providing comprehensive administrative support to our executive team, ensuring smooth operations and effective communication within the organization.The ideal candidate is proactive, detail-oriented, and possesses excellent multitasking abilities. You will manage schedules, coordinate meetings, prepare reports, and assist with various administrative tasks to enhance productivity.
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
Join the dynamic team at Six Flags & AquArabia Qiddiya City as an Executive Administrative Assistant. In this pivotal role, you will provide essential support to the Division Leader and assist other team members with various projects and tasks.Key Responsibilities:Adhere to Six Flags Qiddiya’s code of conduct and ethical standards.Promote and embody the vision, mission, and values of Six Flags Qiddiya.Assist in achieving organizational goals by performing tasks as directed.Contribute to team development by sharing knowledge and expertise.Provide comprehensive administrative support on a daily basis.Manage high volumes of incoming calls for the Line Manager.Compile reports and conduct analyses for the Line Manager and relevant departments.Sort and prioritize incoming mail; route outgoing items effectively.Prepare materials for meetings and special events to ensure smooth operations.Foster relationships with other department heads within the park.Document minutes during meetings and create various reports as required.Develop PowerPoint presentations for departmental needs.Maintain the department's filing system and data archiving.Handle requests and order office supplies for the Line Manager.Coordinate travel arrangements and complete expense reports for the Line Manager.Address guest concerns, inquiries, and feedback professionally.Draft emails and written correspondence as needed.Ensure compliance with the Record Policy.Create and manage park duty schedules.Take and distribute notes during staff meetings.Perform other duties as assigned.
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
As an Executive Assistant at Lucidya, you will play a pivotal role in supporting our executive team. Your organizational skills and attention to detail will help streamline operations and enhance productivity. Your responsibilities will include managing schedules, coordinating meetings, and handling correspondence with stakeholders.This position is ideal for individuals who thrive in a fast-paced environment and are looking to contribute to a dynamic team. We value creativity and initiative, and we offer opportunities for professional growth.
Role Overview Stepstone is hiring an Executive Assistant to support the executive team in Riyadh. This position plays a key part in keeping daily operations on track and helping communication flow between departments. What You Will Do Coordinate schedules, meetings, and travel for executives Help manage communication among teams and departments Assist with day-to-day administrative tasks to keep operations running smoothly What We Look For Strong organizational skills and attention to detail Ability to handle multiple tasks at once Clear, professional communication skills Proactive approach to problem-solving This role is based in Riyadh.
We are seeking a highly organized and proactive Executive Assistant and Front Desk Officer to join our dynamic team at Jobs for Humanity. This role is pivotal in ensuring the smooth operation of our office and providing exceptional support to our executives. You will be the first point of contact for visitors and clients, creating a positive and welcoming environment.Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, and performing a variety of administrative tasks. You will also oversee the front desk operations, ensuring that all inquiries are addressed promptly and professionally.
Join our dynamic team at Jobs for Humanity as an Executive Assistant. We are looking for an organized and proactive individual who thrives in a fast-paced environment. You will play a vital role in supporting our executives and ensuring the smooth operation of daily activities. Your exceptional communication skills and attention to detail will contribute significantly to our mission of making job opportunities accessible to everyone.
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
Rgheeb is on the lookout for a highly skilled and proactive Executive Secretary to support our dynamic executive team. In this vital role, you will provide comprehensive administrative assistance to senior management, streamline communication, and ensure the efficient organization of executive schedules. The ideal candidate is detail-oriented, possesses outstanding multitasking skills, and is adept at managing confidential information with the utmost discretion. At Rgheeb, we value dedication and teamwork, and the Executive Secretary will play a key role in our operational success, enabling our executives to concentrate on strategic initiatives. If you are an organized professional with exceptional interpersonal skills, we welcome you to join our vibrant team.Key Responsibilities Manage executive calendars, including scheduling appointments, meetings, and travel arrangements. Prepare reports, presentations, and correspondence, ensuring accuracy and clarity. Serve as a liaison between executives and internal/external stakeholders, efficiently addressing inquiries and communication. Organize and coordinate meetings, including drafting agendas and taking minutes. Maintain filing systems and handle confidential documents with discretion. Assist with special projects and administrative tasks as needed to support the executive team. Continuously enhance administrative processes to boost overall office productivity.
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
Rgheeb is on the lookout for an exceptional Executive Secretary to provide vital support to our executive team. In this important position, your primary responsibilities will include delivering thorough administrative support to senior management, enhancing communication, and ensuring the efficient organization of executive schedules. The ideal candidate will be meticulous, possess remarkable multitasking skills, and be proficient in handling confidential information with the utmost discretion. At Rgheeb, we cherish dedication and collaboration, and the Executive Secretary will be instrumental in driving our operations forward, enabling our executives to concentrate on strategic priorities. If you are an organized professional with outstanding interpersonal abilities, we welcome you to join our dynamic team.Key Responsibilities Oversee executive calendars by scheduling appointments, meetings, and travel arrangements. Create reports, presentations, and correspondence, ensuring precision and clarity. Serve as a bridge between executives and internal/external stakeholders, efficiently managing inquiries and communications. Plan and coordinate meetings, including preparing agendas and recording minutes. Maintain organized filing systems and manage confidential documents with care. Support special projects and administrative tasks as required to assist the executive team. Continuously enhance administrative processes to boost overall office productivity.
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
The Strategic Generalist plays a pivotal role in the Department of Special Projects, acting as a CEO-adjacent execution partner. This position is dedicated to translating visionary directives into well-structured, risk-mitigated initiatives. The Strategic Generalist is tasked with managing non-routine, groundbreaking, and ambiguous strategic projects until they are sufficiently developed for a clean transition to core operational teams.By design, this role is not operational. Its true value lies in creating clarity, establishing sequencing, maintaining governance discipline, and ensuring decision-readiness for initiatives that do not yet conform to existing organizational frameworks.
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
Job OverviewWe are seeking a dedicated and professional Executive Secretary to support our senior management team. In this vital role, you will be responsible for organizing schedules, managing meetings, and facilitating communication across departments to ensure operational efficiency.Efficiently organize and manage schedules and meetings for senior management.Prepare meetings with utmost accuracy and professionalism.Follow up on the implementation of decisions and recommendations with relevant departments.Prepare reports, presentations, and official correspondence with attention to detail.Coordinate between various departments to ensure a smooth workflow.Maintain and organize files and documents while ensuring confidentiality and accuracy.Handle incoming calls and respond to inquiries in a professional manner.
Join our dynamic team at Jobs for Humanity as a Microsoft Sales Account Executive! In this pivotal role, you will be responsible for driving sales growth by nurturing client relationships and providing innovative solutions tailored to meet their needs. Your expertise in Microsoft products and services will be instrumental in helping clients achieve their goals and maximize their investment.We are looking for a motivated individual who thrives in a fast-paced environment, possesses exceptional communication skills, and is passionate about technology. You will collaborate with cross-functional teams to deliver outstanding service and support to our clients.
Full-time|On-site|Riyadh, Riyadh Province, Saudi Arabia
Join Rgheeb, a pioneering company in the B2B services sector, as we seek a motivated and skilled Sales & Partnerships Executive. This key role involves spearheading our business development initiatives by forging strategic alliances and propelling sales efforts to amplify our market presence. You will be responsible for identifying prospective B2B clients, crafting customized proposals, and cultivating enduring partnerships that foster mutual growth and success. The ideal candidate will demonstrate outstanding negotiation abilities, possess a robust understanding of B2B services, and exhibit a proactive mindset aimed at delivering results. Become a part of Rgheeb’s innovative team dedicated to providing exceptional value to our clients!Responsibilities Perform market analysis to discover and pursue new partnership opportunities in the B2B services arena. Engage with potential partners to assess their needs and position Rgheeb's offerings as effective solutions. Design and present tailored proposals that effectively communicate the advantages of collaboration. Negotiate terms and finalize contracts to establish prosperous partnerships. Maintain and nurture relationships with current partners to enhance ongoing business opportunities. Monitor sales performance and partnership activities, delivering data-driven insights to management. Collaborate with cross-functional teams to synchronize sales and marketing strategies promoting our B2B services. Stay informed on industry trends and competitor activities to secure a competitive edge.
