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Experience Level
Experience
Qualifications
To excel in this role, you should possess the following qualifications:Proven experience as an executive assistant or in a similar administrative role. Strong organizational and time management skills. Excellent verbal and written communication abilities. Proficiency in office software, including MS Office Suite and project management tools. Ability to work independently and as part of a team in a fast-paced environment.
About the job
GetWingApp is looking for an Executive Assistant based in the Philippines to help keep our software development projects on track. This role centers on supporting daily operations and making sure communication flows smoothly across teams.
What You Will Do
Manage calendars and coordinate schedules for team members
Organize meetings, including logistics and follow-ups
Facilitate communication between departments to support project progress
What Matters Here
Strong organizational skills
Attention to detail
Ability to keep multiple tasks moving at once
This position is essential to keeping our software development efforts running smoothly at GetWingApp.
About GetWingApp
GetWingApp is an innovative software development company that focuses on delivering cutting-edge solutions for clients across various industries. We pride ourselves on our collaborative culture and commitment to excellence, making us a great place for individuals who are passionate about technology and development.
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while pr…
Location: Philippines (100% Remote)Employment Type: Full-time Independent Contractor (exclusive commitment)Compensation: $1,000–$1,500 USD per month (commensurate with experience & scope)About the PositionAs an Executive Assistant with Cloud Accountant Staffing, you will be the pivotal force in transforming effective teams into exceptional ones. Your role involves managing schedules, organizing inboxes, optimizing workflows, and simplifying complex daily tasks. From client interactions and research to light bookkeeping and reporting, you will instill order, clarity, and forward momentum—enabling leaders to concentrate on their core responsibilities. This is a full-time independent contractor position requiring exclusivity (no concurrent part-time or freelance roles). If you thrive in structured environments and communicate with precision while achieving results, you will excel in this role.Your ResponsibilitiesCalendar & Inbox Management: Oversee busy executive calendars, prioritize emails, draft responses, coordinate scheduling across US time zones, and safeguard focus time.Client Interaction: Address inquiries, prepare meeting agendas, document minutes and action items, and ensure follow-ups are executed to completion.Project Assistance: Develop task boards, monitor deadlines, and provide status updates using tools like Asana, ClickUp, or Trello; proactively identify and escalate risks.Documentation & SOPs: Formulate and manage checklists, templates, and standard operating procedures to facilitate predictable and efficient workflows.Research & Reporting: Execute targeted research on vendors, tools, and market insights; synthesize findings into concise summaries or presentations.Data Management: Organize documents and folders, adhere to naming and versioning standards, ensuring easy accessibility.Light Bookkeeping: As required, categorize expenses, reconcile receipts, prepare straightforward invoices or credit notes, and liaise with the accounting team (basic QuickBooks/Expensify knowledge).CRM Maintenance: Update records, log activities, and prepare lists to ensure data integrity.
Join NeoWork, a pioneering BPO company, as we seek a dedicated and detail-oriented Virtual Assistant to provide exceptional remote administrative and operational support to our clients. Your role will empower clients to focus on their core business functions while you efficiently manage various administrative tasks.As a Virtual Assistant at NeoWork, you will be responsible for a range of duties including managing calendars, scheduling appointments, arranging travel, handling email and phone communications, and assisting in document preparation. We value innovative solutions and proactive support, and we are looking for an individual who exemplifies these traits.The ideal candidate will be organized, self-motivated, and possess outstanding communication and problem-solving skills. You should be capable of working independently, prioritizing tasks effectively, and maintaining a high level of professionalism and confidentiality.
At Coconut , we are dedicated to forging meaningful connections between ambitious founders and skilled remote professionals. Our philosophy centers on creating partnerships where everyone succeeds. Clients achieve their aspirations, and our virtual experts discover fulfillment and growth in their careers. We are currently seeking exceptional talent for the following position:Position: Executive AssistantMonthly Salary: $1,800 - $2,500Work Hours: 40 hours per week==================================================To ensure a smooth application process, please thoroughly review and complete ALL THREE requirements listed below before submitting your application.Application Requirements:1 English Proficiency Assessment – Indicate your CEFR English proficiency level in the application form. If you're uncertain, you can take a quick assessment here.2 Coconut VA Profile (Resume) – Create your Coconut VA profile using this template: Coconut VA Profile Template. Your resume must adhere to this format and be in English. This is a test of your attention to detail and ability to follow instructions. 3 1-Minute Introduction Video – Record a brief introduction video (preferably using Loom) and include the link in your application. Check out these video tips and sample videos. Note: By submitting your video, you authorize Coconut to share it on our platforms to enhance your chances of being matched with a client. Videos with broken or dummy links will lead to disqualification.
Full-time|Remote|Remote — Metro Manila, Philippines
Join Findstarfish, a forward-thinking company dedicated to transforming the landscape of work for businesses globally! We are on a mission to be the premier partner for organizations striving to create exceptional teams and streamline their operations. We are seeking a talented Executive Assistant to join our team immediately!Key Responsibilities Manage the creation and dispatch of invoices and statements, track payments, and maintain records of company expenditures. Research industry trends and best practices, compiling data into comprehensive reports for comparative analysis. Organize and maintain documents and files systematically. Conduct data entry tasks including preparing lead lists, meeting minutes, transcribing recordings, and organizing payroll information. Source products, procure goods, and manage sample requests. Update and manage marketing and sales campaign data through a CRM system. Oversee project monitoring, facilitate internal communications, and organize company information efficiently. Coordinate team calendars to avoid conflicts and ensure timely preparation for client meetings. Arrange travel itineraries, including hotel bookings and car rentals. Handle incoming calls and manage appointment scheduling and inquiries. Respond to emails, organize client correspondence, and keep inboxes organized based on client preferences. Compile and synthesize data into organized reports and presentation materials. Manage video uploads, address negative reviews, and maintain an up-to-date account profile. Perform various ad hoc tasks as required. RequirementsAt least 3 years of experience as an Executive Assistant to C-level executives (CEO, COO, etc.) Bachelor's degree or relevant certification required Exceptional communication skills via phone, email, and instant messaging Proficient in English, both written and verbal (minimum B2 level) Strong organizational and time management skills Tech-savvy with knowledge of contemporary technologies, including desktop sharing, cloud services, and VoIP Experience with word processing and spreadsheet software (e.g., MS Office) Familiarity with online calendars and scheduling systems (e.g., Google Calendar) Proactive mindset and eagerness to learn Ability to work during US nighttime hours Technical Requirements Noise-canceling USB headset Functional webcam Computer with a minimum 1.8 GHz processor and 4GB RAM Primary internet speed of at least 25 Mbps via cable Backup internet speed of at least 10 Mbps Schedule: US work hours (20-40 hours per week)
Join our innovative team at Remote VA as a highly driven Executive Assistant. We're seeking an individual who possesses outstanding English communication skills to provide essential support to our executives. This is a remote, full-time role that demands meticulous attention to detail and the capability to juggle various tasks seamlessly. Key Responsibilities:Oversee and manage online business listings effectivelyEngage with business sellers through phone and email communicationsKeep a detailed record of conversations and follow-ups in an organized mannerDeliver daily updates and reports regarding communications and progress
Position: Operations ManagerJob Code: KPM-AHL-RopPosition Type: Full-TimeWork Hours: 8:00 AM – 5:00 PM (Eastern Daylight Time)Salary: TBDWork Days: Monday – FridayAbout Winning AssistantsWinning Assistants is an innovative and rapidly expanding roofing company that specializes in insurance-funded roof replacements. Our mission is to deliver exceptional, hassle-free roofing solutions to our clients while fostering a supportive and growth-oriented workplace for our team.Position OverviewWe are looking for a dynamic and experienced Operations Manager to lead our internal operations and enhance efficiency, scalability, and overall performance. In this pivotal role, you will manage daily operations and develop long-term strategies to boost productivity, streamline processes, and facilitate business growth. Collaborating closely with executive leadership and department heads, you will ensure operational excellence across all functions, including Sales, Production, Billing, and Collections. The ideal candidate will be a strategic thinker and a hands-on leader capable of building systems, managing teams, and driving measurable outcomes.Key ResponsibilitiesLead and manage daily operations across multiple departments to ensure alignment with company goals and performance targets.Oversee and mentor a team of virtual assistants and operational staff, focusing on performance management, coaching, and accountability.Design, implement, and continuously enhance operational systems, workflows, and SOPs to support scalability.Establish and monitor KPIs across departments; analyze performance data to inform decision-making and improvements.Identify operational bottlenecks and deploy strategic solutions to enhance efficiency and output.Collaborate with leadership on operational planning, resource allocation, and process optimization.Ensure robust communication and alignment between departments (Sales, Estimating, Production, Collections).Support hiring, onboarding, and training initiatives to cultivate a high-performing operations team.Maintain operational standards and ensure consistency in execution across all teams.Foster a culture of accountability, ownership, and continuous improvement.
Join our innovative multi-brand consumer goods company as an Executive Assistant to the CEO. This full-time, remote position offers a unique opportunity to support vital business and personal initiatives while working closely with leadership. You will play a crucial role in ensuring effective business execution, with an emphasis on organization and proactive support across various operations.The ideal candidate will possess exceptional written communication skills, particularly in drafting professional emails, and will thrive in a fast-paced environment where anticipating needs is paramount. This role is perfect for a self-starter who values independence and comprehensive executive support.Key Responsibilities:Provide comprehensive executive support to the CEO, managing both business operations and selected personal tasks.Execute business initiatives with great attention to detail, maintaining organizational systems and processes.Anticipate executive needs and address potential gaps proactively to ensure seamless operations.Draft and manage high-level communications, ensuring clarity and professionalism.Coordinate and oversee multiple projects simultaneously to prevent any initiatives from stalling.
Job Title: Dynamic Administrative/Executive AssistantLocation: Remote WorkJob Description: We are on the lookout for a meticulous and proactive Administrative/Executive Assistant to become a vital part of our team. The successful candidate will provide extensive administrative support while managing property spreadsheets, calendars, client lists, lead generation efforts, and conducting research. This position demands a keen eye for detail, exceptional communication skills, and the capability to juggle various tasks efficiently.Key Responsibilities: Edit property spreadsheets bi-weekly for website and HubSpot uploads, producing tailored versions for each platform. Update the online calendar weekly via Google Calendar. Monthly review of client lists to ensure new entries are categorized as ‘Marketing’ for newsletter distribution. Assist in lead generation by researching potential clients through Google, websites, LinkedIn, Facebook, and listing platforms under supervisor guidance. Input data by creating ‘Companies’ and their associated ‘Contacts’ with relevant details such as names, emails, phone numbers, and religious affiliations. Engage with clients on social media platforms, including: Following on Facebook, LinkedIn, and YouTube. Connecting with existing contacts on LinkedIn. Conduct research on: Events for potential attendance or exhibiting to inform planning and establish a calendar of ongoing events, campaigns, and religious activities. Current religious affairs relevant to enhance engagement strategies and elevate the profile of Faithful. Newsletters, journals, and magazines for contributing blogs and articles or providing commentary on existing content. Provide administrative support to the executive team as required. Maintain organized records of documents, spreadsheets, and correspondence.
At ClickUp, we’re not just developing software; we’re designing the future of work! In an era dominated by work fragmentation, we envisioned a better approach. That’s why we pioneered the first genuinely integrated AI workspace, combining tasks, documents, chat, calendar, and enterprise search, all enhanced by context-driven AI. This empowers millions of teams to escape silos, reclaim their time, and achieve unprecedented productivity. At ClickUp, you will have the chance to learn, utilize, and innovate AI in ways that will influence not just our product, but the future of work itself. Join us and become part of a daring, innovative team that is redefining what’s possible! We are currently looking for a meticulous and proactive Executive Assistant to provide extensive support to the Global Vice Presidents within the PLGTM organization. The ideal candidate will excel in managing intricate calendars, coordinating travel, handling correspondence, and ensuring smooth daily operations. This role necessitates outstanding attention to detail, excellent communication skills, and the ability to multitask effectively in a dynamic environment.
Join our dynamic team at getwingapp as a Mid-Level Executive Assistant. This pivotal role involves providing high-level administrative support to executives, ensuring smooth daily operations, and enhancing productivity within the organization.Your responsibilities will include managing schedules, coordinating meetings, and handling communications effectively. We are seeking a proactive individual with exceptional organizational skills who thrives in a fast-paced environment.
Role Overview GetWingApp is looking for an Executive Assistant based in the Philippines to help keep our software development projects on track. This role centers on supporting daily operations and making sure communication flows smoothly across teams. What You Will Do Manage calendars and coordinate schedules for team members Organize meetings, including logistics and follow-ups Facilitate communication between departments to support project progress What Matters Here Strong organizational skills Attention to detail Ability to keep multiple tasks moving at once This position is essential to keeping our software development efforts running smoothly at GetWingApp.
Full-time|$650/mo - $650/mo|Remote|Remote — Metro Manila, Philippines
Join our team as a dedicated and detail-oriented Executive Assistant specializing in Accounting and Business Operations. In this pivotal role, you will oversee business listings, engage directly with business sellers through calls and emails, and provide essential administrative support. Candidates with experience in accounting firms and a solid understanding of Accounts Payable (AP) and Accounts Receivable (AR) will be given priority.Key Responsibilities: Oversee and manage business listings across various platforms. Engage with business sellers through professional communication channels, including calls and emails. Draft, proofread, and distribute correspondence with impeccable English grammar and tone. Assist with a variety of daily administrative and executive support tasks. Manage Accounts Payable processes, including invoice handling, vendor relations, and payment scheduling. Oversee Accounts Receivable operations, including billing, collections, and account reconciliations. Maintain precise financial records and assist with bookkeeping functions as necessary. Generate reports, ensure organized documentation, and meet deadlines efficiently. Collaborate effectively with team members and management to facilitate seamless business operations.
Job Title: Sales and Executive Assistant with Excel ExpertiseLocation: Fully Remote (Philippines preferred)Employment Type: Full-time Job OverviewJoin our dynamic team as a proactive and detail-oriented Sales and Executive Assistant. You will play a crucial role in supporting our sales operations and executive team, utilizing advanced Excel skills, including VLOOKUP and Pivot Tables, to manage data, create insightful reports, and optimize workflows. The successful candidate will demonstrate exceptional organizational skills, technological proficiency, and the ability to manage confidential information with the utmost discretion. Key Responsibilities Manage executives' calendars, handle email correspondence, and coordinate meetings Prepare and analyze detailed sales reports using Excel (VLOOKUP, Pivot Tables, charts) Maintain and update CRM records and client databases Assist with lead generation, follow-ups, and pipeline tracking Collaborate with internal teams to ensure timely delivery of sales materials and updates Draft professional documents, proposals, and presentations Perform administrative tasks including travel arrangements, expense tracking, and file organization QualificationsEducation & Experience Bachelor’s degree in Business Administration, Marketing, or a related field At least 2 years of experience in sales support, executive assistance, or administrative roles Technical Skills Advanced proficiency in Microsoft Excel (including VLOOKUP, Pivot Tables, and conditional formatting) Experience with CRM platforms (e.g., Zoho CRM, Pipedrive, Salesforce) Familiarity with productivity tools (Google Workspace, Microsoft 365, ClickUp, Zoom) Strong data entry and reporting capabilities Soft Skills Outstanding verbal and written communication skills High level of professionalism and discretion Exceptional organizational and time management skills Analytical problem-solving mindset with a strong attention to detail Preferred Qualifications Experience supporting remote teams or international executives Knowledge of e-commerce platforms and sales funnels Familiarity with automation tools (Zapier, Airtable, AppSheet) Ability to create dashboards and visual reports
Full-time|Remote|Remote — Metro Manila, Philippines
Job Title: Executive Accounting Assistant with QuickBooks ExpertiseRemote VA PH is actively seeking a meticulous and highly organized Executive Accounting Assistant proficient in QuickBooks and Microsoft Excel to join our dynamic remote team. This pivotal role will involve providing comprehensive administrative support, managing financial tasks, and overseeing data management to ensure the seamless operation of our executive team.Work Schedule: 9:00 am - 5:00 pm EST (Full-Time/Nightshift PHT)Key Responsibilities:Administrative Support: Oversee the executive's calendar, coordinate meetings, and arrange travel plans.Financial Management: Process invoices, manage payments, and perform basic bookkeeping tasks using QuickBooks.Data Management: Develop and update spreadsheets in MS Excel for effective data tracking and analysis.Communication: Serve as a liaison between the executive and various teams to ensure project deadlines and tasks are met.
Job Title: Executive Assistant – Real EstateLocation: RemoteEmployment Type: Full-time Job DescriptionWe are on the lookout for an exceptionally organized and proactive Executive Assistant to provide comprehensive support to our real estate department head. This pivotal role demands outstanding administrative skills, meticulous attention to detail, and the ability to juggle multiple tasks with ease. The ideal candidate will be tasked with generating spreadsheets and charts, managing executive calendars, and ensuring the seamless execution of daily operations. Key ResponsibilitiesDeliver direct administrative support to the department headCreate and sustain basic spreadsheets and charts for effective reporting and trackingOrganize meetings, appointments, and events; dispatch calendar invites and remindersSystematically organize and preserve digital files and documentationAssist in the preparation of presentations, reports, and internal communicationsCollaborate with internal teams and external stakeholders as necessaryTrack deadlines and proactively follow up on action items to ensure timely completion QualificationsDemonstrated experience as an Executive Assistant, Administrative Assistant, or in a similar capacityExceptional organizational and time management abilitiesProficient in Microsoft Office Suite (especially Excel, Word, Outlook) and Google WorkspaceOutstanding written and verbal communication skillsCapability to manage confidential information with discretionFamiliarity with real estate operations or property management is advantageousBachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory
Full-time|Remote|Remote — Metro Manila, Philippines
As a dynamic Account Executive at Crewbloom, you will be instrumental in driving revenue growth by managing the comprehensive sales cycle—from identifying potential leads to successfully closing deals. You will engage closely with potential clients to comprehend their specific business needs, present tailored solutions, and cultivate enduring client relationships.This position demands a robust background in B2B sales, exceptional communication skills, and the capability to manage enterprise-level or large corporate accounts. If you thrive in a fast-paced, results-oriented setting and are passionate about delivering exceptional value to clients, we encourage you to apply for this exciting opportunity.Key ResponsibilitiesExecute impactful sales calls and product demonstrations that effectively showcase key features, benefits, and value propositions. Address prospect queries, manage objections, and illustrate how our offerings meet their business needs.Establish and nurture strong relationships with prospects and clients. Understand their unique business challenges, objectives, and workflows. Build credibility and position Crewbloom as a trusted advisor.Qualify both inbound and outbound leads by evaluating business fit, pain points, budget, and buying intent, ensuring that only viable opportunities progress through the sales pipeline.Utilize CRM tools to manage and track opportunities. Maintain accurate and updated records of all engagements and activities while prioritizing leads to effectively meet or surpass sales targets.Employ strong negotiation skills to secure mutually beneficial agreements. Understand budgets, decision-making processes, and timelines to adeptly navigate the sales cycle and close business successfully.Collaborate closely with Customer Success, Marketing, and Product teams to guarantee a seamless transition of accounts and alignment across the sales strategy.Stay updated on industry trends, competitor offerings, and market dynamics. Provide insights to internal teams to continuously enhance sales strategies and product positioning.
Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).
We are seeking a skilled and proactive Executive Virtual Assistant to provide comprehensive administrative, inbox, and operations support. As a vital member of our team, you will play a key role in streamlining our operations and ensuring effective communication. Your responsibilities will include managing emails, scheduling appointments, and supporting project management tasks.
Remote Assistant Accountant (Philippines) Location: Remote , Philippines Compensation: $1,200 AUD - $1,500 AUD per month Employment Type: Independent Contractor Agreement Schedule: Australian business hours (about 9 AM - 5 PM, Monday to Friday). As a contractor, manage your own time while supporting collaboration during these hours. About Hunt St Hunt St connects Australian businesses with skilled remote professionals in the Philippines. For this position, the client will engage you directly as an independent contractor. All work is fully remote from your home. About the Client The client is a respected commercial services provider operating across Australia’s eastern states. They deliver building maintenance and refurbishment, serving major corporations and government bodies. Projects include everything from urgent maintenance and insurance repairs to large-scale facility upgrades. Role Overview The Assistant Accountant manages the full accounts payable and receivable cycle. This includes handling supplier and customer transactions, supporting cash flow, and helping to maintain smooth financial operations. Accuracy, confidentiality, and professionalism are essential, along with strong collaboration skills for working with both internal teams and external partners. Main Responsibilities Process payments to suppliers and clients promptly and accurately, ensuring cash flow is balanced. Handle supplier invoices: match purchase orders, enter invoices, code transactions, and process payments. Monitor accounts payable and receivable inboxes, addressing or redirecting queries as required. Create and send sales invoices based on project progress claims. Allocate customer payments to the correct ledgers. Follow up professionally on outstanding customer payments. Complete monthly supplier statement reconciliations and resolve any discrepancies. Troubleshoot and resolve issues in accounts payable, receivable, and purchase order systems. Payroll and Compliance Process monthly payroll accurately and on schedule. Prepare and file monthly payroll tax returns for all relevant states. Assist with compliance for BAS, superannuation, and payroll tax obligations. Financial Reporting and Controls Maintain the general ledger, including balance sheet reconciliations and banking tasks.
