Executive Assistant & Operations Support Specialist

Careers Activate TalentRemote — Philippines

Remote Full-time

Clicking Apply Now takes you to AutoApply where you can tailor your resume and apply.

Experience Level

Experience

Qualifications

Ideal candidates will have a proven track record in administrative support, project management, and a keen ability to prioritize tasks effectively. Strong communication skills and proficiency in tools like Notion, Google Drive, Shopify, and Amazon Seller Central are essential. A Bachelor’s degree is preferred but not mandatory.

About the job

Executive Assistant & Operations Support Specialist

Location: Remote
Type: Full-Time (PST Hours)
Reports to: CEO & Operations Manager

Our Mission

In this pivotal role, your primary responsibility is to reclaim leadership time. You will safeguard the CEO and Operations Manager from low-impact tasks, allowing them to concentrate on driving revenue, business growth, strategic execution, and scaling operations.

Your goal is to eliminate friction within the organization, enhance leverage, protect focus, and propel momentum.

Role Overview

This dynamic and high-responsibility position requires an individual who is adaptable and ready to evolve alongside the business. You are not merely an assistant; you serve as an execution partner.

Executive & Calendar Management

Oversee intricate calendars while ensuring dedicated time for focused work
Schedule meetings with intention and efficiency
Prepare detailed meeting agendas and take comprehensive notes
Disseminate follow-up action items promptly
Provide daily updates on leadership progress
Ensure timely submission of reports before executive meetings

Reclaim CEO Time

Regularly audit leadership tasks
Identify tasks suitable for delegation, deletion, automation, or systemization
Filter communications to maintain executive focus
Guarantee that no high-priority tasks are overlooked

Communication & Inbox Management

Manage executive email inboxes effectively
Filter Slack and internal communications
Draft responses on behalf of leadership
Maintain organized systems and track follow-ups
Ensure timely resolution of communication threads

Project & Team Accountability

Manage projects within Notion
Track deadlines and deliverables
Regularly check in with team members on progress
Provide clear updates to the CEO & Operations Manager
Eliminate bottlenecks to maintain project flow

Travel & Logistics

Book flights, accommodations, and itineraries
Handle scheduling changes and adjustments with agility
Create detailed travel plans
Coordinate transportation and logistics

Financial & Administrative Oversight

Track receipts and expenses comprehensively
Submit reimbursements efficiently
Collaborate with the finance team as necessary
Maintain organized systems within Google Drive

eCommerce & Operations Support

Assist with Shopify and Amazon Seller Central tasks
Support product uploads and listing modifications
Extract KPI insights as required
Organize operational data effectively
Coordinate issue escalation when necessary

Qualifications

We are seeking an individual who is driven by performance and possesses a proactive mindset. If you are ready to take ownership of tasks that are crucial to our operations, we want to hear from you.

About Careers Activate Talent

At Careers Activate Talent, we are dedicated to empowering businesses by connecting them with top-tier talent. Our team is committed to fostering growth and innovation, and we pride ourselves on our dynamic work culture.

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Heartstrings Pet Hospice, In-Home Euthanasia & Aftercare

Part-time|Remote|Jersey Village TX

Join Heartstrings Pet Hospice and experience the fulfillment of providing compassionate end-of-life care to pets and their families. As a Part-Time In-Home Veterinarian serving Jersey Village and the Greater Houston area, you will have the opportunity to reconnect with pet families and deliver the quality care you’ve always envisioned, with ample appointment times and limited administrative responsibilities.At Heartstrings Pet Hospice, we understand the significance of supporting pets during their final moments by offering in-home euthanasia services. Founded by veterinarians, we are dedicated to fostering deep and meaningful relationships with pet families, colleagues, and our local community. Join our nurturing environment where you can flourish both professionally and personally.Why Heartstrings Pet Hospice?Make a significant impact with an average of 3-4 appointments dailyReceive heartfelt gratitude and appreciation from familiesEnjoy the flexibility of a mobile practice, free from clinic constraintsAccess comprehensive training and ongoing mentorshipAchieve a true work-life balance with flexible scheduling options (2-5 days per week, with most appointments from 9 am to 5 pm)Engage in team-building activities and retreats

Mar 1, 2026

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