About the job
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Disclaimer: This is a general job description for the role outlined below. Specific tasks and tools will be discussed in detail during the final interview. Please apply for the position that best matches your qualifications and location. We value candidates who demonstrate the ability to excel in this role!
Executive Assistant
At Wing, we are on an exhilarating journey to revolutionize the future of work for businesses across the globe! Our mission is to be the ultimate destination for companies eager to build exceptional teams and automate their operations.
We are seeking a dedicated Executive Assistant to join our team immediately!
Key Responsibilities include, but are not limited to:
1. Prepare and dispatch statements or invoices, monitor payments, and document company expenditures.
2. Compile data on market trends, industry best practices, and other publicly available insights, and generate comprehensive reports for comparative analyses.
3. Organize and maintain documents and files efficiently.
4. Conduct data entry tasks including preparing lead lists, documenting meeting minutes, transcribing audio, and organizing research notes.
5. Research products, procure goods, and secure samples as needed.
6. Maintain, update, and gather information for marketing and sales campaigns using a CRM system.
7. Oversee project monitoring, facilitate internal communication, and organize company data effectively.
8. Coordinate team calendars, eliminate scheduling conflicts, and ensure clients are punctual and prepared for meetings.
9. Develop itineraries and manage bookings for accommodations, rental vehicles, etc.
10. Handle incoming calls by conveying information and making appointments or conducting inquiries as necessary.
11. Respond to emails, follow up on correspondence, organize inboxes according to client preferences, and alert clients about important messages.
12. Synthesize data and other content into well-structured reports and presentation slides.
13. Manage video uploads, address negative reviews, and keep account profiles current.
14. Undertake ad hoc tasks as required.
Required Qualifications:
• At least 3 years of experience as an Executive Assistant supporting C-level executives (CEO, COO, etc.).
• A Bachelor’s degree or relevant certification is required.
• Exceptional communication skills via phone, email, and instant messaging.
• Proficient in English, both written and verbal (minimum B2 level).
• Strong organizational and time management skills.
