About the job
Join Newcode.ai
Newcode.ai is an innovative and rapidly expanding legal technology and agentic AI firm that is redefining the landscape of legal work. Our dynamic teams are situated in Oslo, Stockholm, the US, and beyond, where we operate at the confluence of law, technology, and intelligence. We pride ourselves on our fast-paced environment, visionary thinking, and commitment to doing things the right way.
Position Overview
We are seeking astute and proactive Executive Assistants to bolster our senior leadership teams across the Nordic region. This engaging role places you in pivotal situations , both literally and figuratively , ensuring that our executives can concentrate on their core activities. You will be responsible for managing a myriad of responsibilities, allowing our leaders to perform at their best.
This is not your conventional administrative position. You will need to demonstrate ownership and operate with a high level of autonomy and confidentiality.
Core Responsibilities
- Participate in meetings with and on behalf of senior executives, documenting clear and organized notes and following up on action items.
- Oversee complex calendars, travel arrangements, and scheduling across various time zones and countries.
- Prepare meeting materials, including agendas, briefing notes, and presentations.
- Draft and proofread internal and external communications in both Norwegian and English.
- Facilitate coordination across teams in Norway, Sweden, Denmark, and globally.
- Manage sensitive and confidential information with the utmost discretion.
- Assist in onboarding new hires, planning events, and completing ad hoc operational tasks.
- Identify opportunities to enhance processes and minimize friction within the operational team.
Qualifications
- Minimum of 3 years’ experience as an Executive Assistant, Personal Assistant, or in a similar senior support capacity.
- Exceptional written and verbal communication skills in both Norwegian and English.
- Possess a positive, can-do attitude.
- Highly organized, with strong attention to detail and the ability to effectively manage multiple priorities.
- Comfortable thriving in a fast-paced, high-growth startup environment.
- Demonstrate discretion and reliability.
- Tech-savvy with a willingness to embrace new technology tools.
- A self-motivated individual who takes initiative.
Benefits
Why You’ll Love Being Part of Our Team
- Culture of trust and excellence: Join a team that values reliability, respect, and initiative, where every contribution is valued and diversity fuels creativity.
- Collaborative environment: Work alongside talented and driven colleagues on cutting-edge legal engineering solutions that make a real-world impact.
- Opportunities for growth and ownership: Shape your role as we expand. Take charge and drive results from the outset of your journey.
- Inclusive culture of excellence and trust: We reward initiative, respect, integrity, and teamwork, while committing to building a diverse global team.
