About the job
Join Malta International Airport plc, a dynamic leader in the aviation industry, as we seek enthusiastic individuals who thrive in a vibrant airport atmosphere. We value continuous learning and professional growth in our high-performance culture. This exciting opportunity is situated within our Finance Department.
Position Overview:
The Executive Assistant will deliver high-level executive, operational, and administrative support directly to the Chief Financial Officer (CFO). This pivotal role necessitates outstanding organizational skills, discretion, and the ability to juggle diverse responsibilities within a fast-paced environment. The Executive Assistant will serve as the main point of coordination for the CFO, facilitating effective communication, time management, and project implementation.
Key Responsibilities:
- Oversee the CFO’s calendar, appointments, and meeting priorities, acting as a proactive gatekeeper.
- Safeguard, process, and manage confidential and commercially sensitive information with utmost integrity.
- Draft, edit, format, and summarize reports, presentations, emails, and both technical and non-technical documents.
- Prepare board and meeting materials, including agendas, minutes, and protocols.
- Assist the CFO with daily operational tasks, ensuring all necessary documents and information are readily available.
- Analyze information and prepare concise summaries to aid in decision-making processes.
- Manage assigned projects within defined scope, timelines, and budget, ensuring timely progress and reporting.
- Establish and maintain organized document management systems and historical records.
- Act as a liaison between the CFO and employees to enhance communication and optimize time allocation.
- Coordinate travel arrangements, appointments, and complex schedules.
- Streamline and uphold efficient administrative workflows, taking ownership of routine tasks for the CFO and his direct reports.
- Prepare presentations for the CFO and his direct reports.
