Executive Assistant

getwingappManila, Philippines

On-site Full-time

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About the job

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.

Join Our Team as an Executive Assistant

At Wing, we are on an ambitious journey to revolutionize the future of work for organizations around the globe! As a premier provider of world-class teams, we aim to streamline operations and empower businesses to thrive. We are currently seeking a dynamic Executive Assistant to support our executives and enhance operational efficiency.

Key Responsibilities:

1. Organize and manage executive emails, creating prioritized task lists to enhance productivity.

2. Draft, manage, and oversee important documents and communications with precision.

3. Provide comprehensive administrative support, including travel arrangements and meeting coordination across multiple roles.

4. Attend meetings and calls, review recordings, and generate accurate notes and follow-up actions.

5. Utilize Linear to track project progress, ensuring accountability and timely task completion.

6. Collaborate effectively across teams using Notion and Slack, facilitating seamless communication and workflow.

Qualifications:

• Minimum of 5 years of relevant experience in administrative support or executive assistance.

• Exceptional written communication skills, capable of drafting professional documents and correspondence.

• Proficiency in project management tools, particularly Linear.

• Proven skills in email management and task prioritization.

• Expertise in Google Calendar management and scheduling across diverse roles.

• Strong command of English, with excellent reading, writing, and speaking skills.

• Ability to work independently, solve problems effectively, and provide relevant context for meetings.

• Familiarity with academic-level vocabulary and comprehension to collaborate with a knowledgeable team.

• Experienced in meeting participation, progress tracking, and ensuring completion of follow-ups.

Required Software Proficiency:

• Notion

• Slack

• Google Workspace (Docs, Sheets, Calendar, Drive)

Technical Requirements:

• USB headset with noise-cancellation capability.

• Functional webcam.

• Computer with a minimum 1.8 GHz processor and at least 4GB RAM.

• Main internet connection speed of at least 25 Mbps, with a backup of at least 10 Mbps.

Benefits:

• Comprehensive health insurance (HMO).

• Performance-related incentives.

• Job security and stability in a forward-thinking environment.

About getwingapp

Wing is at the forefront of transforming the workplace landscape, dedicated to helping businesses worldwide build exceptional teams and automate their operations. Join us in our mission to create a better future of work.

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