About the job
Please ensure to whitelist the domains "lever.co" and "hire.lever.co" in your email settings to receive our communications.
Disclaimer: This job description serves as a general overview for the role outlined. Specific tasks and tools will be discussed during the final interview. Please apply based on your location and experience as we prioritize candidates who fit our criteria.
General Virtual Assistant (Remote)
At Wing, we are on a transformative journey to redefine the future of work for businesses around the globe! Our vision is to be the premier solution provider for companies eager to build exceptional teams and streamline their operations.
We are excited to welcome a talented General Virtual Assistant to our team immediately!
Key Responsibilities:
1. Efficiently store and organize digital documents and files.
2. Perform data entry tasks including creating lead lists, transcribing audio recordings, preparing payroll data, and organizing research notes.
3. Conduct product research, make purchases, and secure samples as required.
4. Maintain and update information for marketing and sales initiatives within a CRM system.
5. Generate and dispatch invoices and statements, track payments, and manage company expenses.
6. Collect data on industry trends and best practices, and prepare detailed reports for analysis.
7. Oversee project monitoring, facilitate internal communications, and organize company data effectively.
8. Manage team calendars to avoid scheduling conflicts and ensure timely client meetings.
9. Coordinate travel arrangements including itineraries, hotel bookings, and rental cars.
10. Handle incoming calls, manage appointment scheduling, and conduct informational inquiries.
11. Respond to emails, follow up on correspondence, and organize the email inbox based on client preferences, notifying them of important messages.
12. Execute ad hoc tasks as needed.
Required Qualifications:
• Minimum of 6 months to 1 year of experience as a Virtual Assistant.
• Must be at least 18 years old and have completed Senior High School.
• Exceptional communication skills via phone, email, and instant messaging.
• Strong organizational and time management abilities.
• Willingness to work during graveyard shifts.
• Tech-savvy with familiarity in using modern technologies, including desktop sharing, cloud services, and VoIP.
• Proficient with word processing software and spreadsheet applications.
